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2023-03-31-accounts

Charity registration number 280060

ROYAL MILITARY POLICE MUSEUM

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

ROYAL MILITARY POLICE MUSEUM

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees
Ex-Officio: Brigadier S L Pringle-Smith
Warrant Officer (Class 1) J Miller AGC (RMP)
Elected: Colonel S F Boyd
David W Evans VR
Jules Kensett-Wooding FHA
Tina Kilnan MA (Dunelm)
Geoffrey Salvetti TD Esquire
Director Colonel J T Green OBE
Fund Manager Major S E Brooks
Curater Mr R J Callaghan BA (Hons)
Collections Officer Mr A T Brayley
Museum Assistant Mrs V A Bettison
Charity number 280060
Principal address Regimental Headquarters, Royal Military Police
The Old Stables, Southwick House
Southwick Park (Postal Point 38)
Nr Fareham
Hampshire
PO17 6EJ
Auditor Sumer Audit
Piper House
4 Dukes Court
Bognor Road
Chichester
West Sussex
PO19 8FX
Bankers Barclays Bank plc
74/75 East Street
Chichester
West Sussex
PO19 1HT
COIF Charities Management Ltd
COIF Charity Funds
80 Cheapside
London
EC2V 6DZ
Investment advisors Barclay’s Wealth and Investment Management
300 Poole Road
Bournemouth
BH1 2BW

ROYAL MILITARY POLICE MUSEUM

CONTENTS

Page
Trustees' report 1 - 4
Statement of Trustees' responsibilities 5
Independent auditor's report 6 - 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11 - 20

ROYAL MILITARY POLICE MUSEUM

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual report and financial statements for the year ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's Deed, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019)

Objectives and activities

The Royal Military Police Museum is an Unincorporated Charity (Registration Number 280060) established by a Charitable Trust Deed on 29 August 1979 and varied by Schemes of the Charity Commission dated 30 March 1988, and 4 January 1993, respectively.

The Charity is administered from:

The Old Stables (Postal Point 38) Southwick Park, Nr., Fareham, Hampshire. PO17 6EJ

Day-to-day management of the Charity is vested in the Museum Director: Colonel J T Green OBE, the Regimental Secretary, Royal Military Police.

Objects of the Charity

To uphold the traditions of the Royal Military Police and perpetuate its deeds, by ensuring that the Museum collects, documents, preserves, exhibits, and interprets material evidence and associated information relating to the worldwide activities of the nation’s Royal Military Police and its antecedents and associated individuals in support of the United Kingdom and its interests and to enable people to explore the Heritage Collection for inspiration, learning, research, and enjoyment.

Public Benefit

The Trustees have paid due regard to the Charity Commission's ‘Guide on Public Benefit’ in deciding what activities the Charity undertakes and ensure that the Royal Military Police (RMP) Museum collects, documents, preserves and provides access to material relating to the worldwide activities of the nation’s Military Police (and its antecedents), which contributes and has contributed to the defence of the nation and its interests. Most importantly, the Trustees also ensure that the Museum uses and interprets the material it preserves for the education and benefit of members of the Armed Forces and of the public, of all ages and all backgrounds. Finally, in supporting the serving soldier, the Royal Military Museum Trust has also contributed directly to improving the effectiveness and esprit de corps of the nation’s Military Police.

Achievements and performance

Major challenges and opportunities

The consequences of the Covid-19 pandemic continue to ease as the public re-embraces the concept of visiting venues once more. While the baseline of the year 2019/20 is still some distance away, encouragingly, visitor numbers have increased, thereby causing rising optimism. Happily, as a non-charging venue, the RMP Museum is less vulnerable than some during the current cost of living crisis.

For many years, budgetary constraints with the site contractor resulted in delays in the undertaking of remedial works to the Museum’s fabric. During this period, there was, however, a concerted effort by the sites Facility Manager in rectifying defects in the fabric of the Museum building as many years of wear and tear had left the building looking rather shabby. Several wooden window frames in the former chapel, which were on the point of falling out, were replaced; loose render was removed and replaced; and two new doors hanged. This ongoing work has significantly improved the aesthetics of the building and the conditions the collection is housed in.

ROYAL MILITARY POLICE MUSEUM

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

Inside the building new hi-tech LED lighting was installed throughout the Museum, reducing cost, heat, and the potential for lux (light) damage to exhibits. A more significant challenge, however, has been with Tedder building which houses the Museum’s Reserve Collection. A serious water ingress (which thankfully had no adverse effects on the artefacts), resulted in a change of practice for staff working in the stores. In consequence, the Defence School of Policing and Guarding has decided that the building be cleared. Negotiations are on-going to find an equivalent, or indeed improved, storage facility in accordance with the extant Lease Agreement between the RMP Museum Trust and the Secretary of State. Work also began on replacing the text panels produced when the collection moved to Southwick Park in 2007. The new panels use a corporate style which echoes that used for labelling individual artefacts. This period also saw the on-going project of refreshing the medal collection continue.

Social media presence

The Museum’s social media presence continues to be a high priority. Regular Facebook (https:// www.facebook.com/The-Royal-Military-Police-Museum-1214304391932656/?fref=ts) postings highlight a few of the hidden treasures unearthed recently within the collection, as well as new acquisitions and Museum-related activities. The Museum interacts with several other Facebook groups including 1 Military Police Brigade, helping to raise heritage awareness within the serving Army. These interactions have resulted in much valuable information being exchanged and have also led to new acquisitions. These posts also show the veteran community and the wider public, that although the role of today’s Military Police differs little from that of the past, the way the role is undertaken has changed enormously. The posts are written by all members of the RMP Museum team and cover a wide variety of topics. Currently, it has a total of 3,955 followers, and a ‘reach’ of 55,521.

Staff and volunteers

Staffing levels remained at three: the Curator; the Collections Officer and the Museum Assistant. Volunteers number 13 and equates to 2 full-time employees.

The projects undertaken by the volunteers working in the Museum vary: scanning documents and photographs helped to grow the digital archive as well as protecting the artefacts from repeated handling; and documents are transcribed creating searchable material for ease of use in research projects and are used not only by the curatorial staff, but also by the serving cohort and Regimental Headquarters. As part of the long-term refurbishment project, parts of the medal displays are rotated, with groups being cleaned and re-mounted prior to being placed on display. Where a volunteer has a specialist skill or aptitude, this is utilized, most noticeable during this period in a condition check on the firearms collection. The Museum benefits by the equivalent of one full time employee working on core museum tasks while volunteers benefit from companionship, a shared experience, diversionary activities for those older members, continued esprit de corps for those volunteers who previously served in the RMP, and a sense of involvement in creating an interesting and educational attraction.

The volunteers of the Museum’s Historic Vehicle Restoration Group represented the Museum at the very popular Solent Overlord Show at Denmead in Hampshire along with 300 other historic vehicles, 30 re-enactment groups and 100 trade stands during the Spring Bank Holiday weekend. The volunteers also took part in ‘CarFest 2022,’ a huge annual event, held at former F1 Champion Jody Scheckter’s Hampshire estate, which raises money in support of children’s charities, and saw many thousands of attendees wandering around the Ferraris and Bugattis and to see classic cars from film and television. They could then view the highlight of the show namely the Museum’s Royal Review Land Rover (see picture) and some fortunate VIPs even got the chance to take a ride in it.

Military Police genealogical database

The database of former members of the Corps and its antecedents: “Is there a Redcap in your family?” is well established. Editing has resulted in the removal of duplicated profiles, and it currently lists the details of 103,880 soldiers who served in the provost services of the British Army between 1813 and 1950. Within these records, the total number of fields containing data stands at 690,254. Accessed daily by the Museum staff, the data is used to add to interpretation text, as well as to answer enquiries. It also provides a valuable social history resource by recording age, occupation, marital status, religion, and geographical information amongst other data points.

ROYAL MILITARY POLICE MUSEUM

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

The database continued to attract new users: 388 new registrations were recorded during the period, with 167 profiles being purchased during the period adding to the Museum’s funds. Feedback continues to be very positive, eliciting additional information and frequently new images to add to the site. A major upload of new profiles and additional data is planned for August 2023.

Visitors

The Museum was fully open to the public but with the uncertainty of the future of the site, visits in person, although rising from the extremely low level of 2020/21, are still below pre-pandemic levels. Once again, the highly popular Southwick Revival event in June gave a boost to the number of visitors as that event with other D- Day related commemorations normally for around 40% of annual Museum visits in person, which also has an impact on sales in the RMP Shop and direct on-site cash donations.

Total Museum visitors in person (2021/2022 figures in parentheses) were 1,078 Military (1125); 2,387 Adults (807); 245 Children (57).

Operation NEPTUNE D-Day Map Room visits were 2,808 compared to 1,432 in 2021/22.

Significant new acquisitions

The Museum continued to add to its collection throughout the period and whilst uniforms attributable to officers are not uncommon, those of NCOs are significantly rarer. Pleasingly, the Museum was able to acquire examples of both: Firstly, the undress frock of Major Robert Joseph Atkinson Terry MVO DSO displays (amongst others) the medal ribbon of the Royal Victorian Order, a rarity for the Military Police. A member of the Royal Sussex Regiment, he was appointed Provost Marshal in 1910. He relinquished the appointment in 1914 and was killed in action at Loos on 3rd October 1915. Secondly, the battledress Hubert Jesse Thomson BEM was a Special Constable in the Metropolitan Police before he joined the Corps of Military Police in 1940. Along with the blouse, the Museum was also able to acquire his medals, and a superb 70-age diary he kept during the war.

Finally, the Museum, always keen to acquire artefacts from areas which are currently under-represented; one being the role played by the Corps during the conflict in the Far East (1941-45.) This “forgotten” service is now more visible due to the acquisition of the photographs and documents of Military Police Lance-Corporal Harold Victor Giles. Worthy of mention is a rare document regarding the handling Japanese Army Samurai Swords as trophies.

Support to the serving soldier, to Defence and to Other Government Departments and agencies

Support for the serving cohort remains at the core of the Museum’s ethos of providing a focus of esprit de corps using historical exemplars. Potential transfers into the RMP, together with Officer Cadets from RMA Sandhurst, as well as all RMP Phase 1 and 2 trainees visit the Museum and are given a tour using the artefacts to illustrate the duties undertaken by the Provost Service. Several RMP units have used the Museum archive and specialist curatorial knowledge in planning events such as Battlefield studies, the most recent focusing on the Battle of Neuve Chepelle in 1915, which was a defining moment in the evolution of the Military Police on the battlefield and a second examining Operation HUSKEY in Sicily in 1943. The large number of MoD groups which visit the D-Day Map Room are also encouraged to visit the Museum as part of the ‘Southwick Park Experience.’

The expansion of information retrieval systems, many utilizing the work undertaken by volunteers, enabled information requests from RMP Units and official bodies to be answered promptly, particularly in support of the ongoing legacy enquires and coronial inquests in Northern Ireland, resulting from Operation BANNER. The Museum also supported official visits from a variety of other government department visitors and diplomatic bodies.

ROYAL MILITARY POLICE MUSEUM

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2023

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the incoming resources and application of resources of the trust for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the trust and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

ROYAL MILITARY POLICE MUSEUM

INDEPENDENT AUDITOR'S REPORT

TO THE TRUSTEES OF ROYAL MILITARY POLICE MUSEUM

Opinion

We have audited the financial statements of Royal Military Police Museum (the ‘trust’) for the year ended 31 March 2023 which comprise the statement of financial activities, the balance sheet and the notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the trust in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and the provisions available for audits of small entities, in the circumstances set out in note 21 to the financial statements, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the trust’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and

Reports) Regulations 2008 require us to report to you if, in our opinion:

ROYAL MILITARY POLICE MUSEUM

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF ROYAL MILITARY POLICE MUSEUM

Responsibilities of trustees

As explained more fully in the statement of Trustees' responsibilities, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the trust’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Identification and assessment of irregularities including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below:

Audit response to the risk of irregularities including fraud

Based on the results of our risk assessment, our procedures included, but were not limited to:

ROYAL MILITARY POLICE MUSEUM

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF ROYAL MILITARY POLICE MUSEUM

Conclusions regarding the risks of irregularities including fraud

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

We considered our audit was capable of detecting irregularities due to:

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Use of our report

This report is made solely to the company’s members, as a body, in accordance with section 391 of the Companies Act 2014. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Claire Norwood BSc FCA ATII (Senior Statutory Auditor) 30/01/2024 for and on behalf of Sumer Audit .........................

Chartered Accountants Statutory Auditor

Piper House 4 Dukes Court Bognor Road Chichester West Sussex PO19 8FX

Sumer Audit is eligible for appointment as auditor of the trust by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

ROYAL MILITARY POLICE MUSEUM

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

**Unrestricted ** Unrestricted
funds funds
2023 2022
Notes £ £
Income from:
Donations and legacies 3 22,032 22,946
Charitable activities 4 51,432 50,383
Investments 5 4,610 3,679
Total income 78,074 77,008
Expenditure on:
Raising funds 6 3,245 3,074
Charitable activities 7 81,943 77,007
Total expenditure 85,188 80,081
Net gains/(losses) on investments 11 (8,176) 13,863
Net movement in funds (15,290) 10,790
Fund balances at 1 April 2022 325,517 314,727
Fund balances at 31 March 2023 310,227 325,517

The statement of financial activities includes all gains and losses recognised in the year.

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

2023
Notes
£
£
Fixed assets
Tangible assets
13
12,869
Heritage assets
14
46,526
Investments
15
193,020
252,415
Currentassets
Stocks
16
14,820
Debtors
17
2,168
Cash at bank and in hand
44,873
61,861
Creditors: amounts falling due within
oneyear
18
(4,049)
Netcurrent assets
57,812
Total assets less current liabilities
310,227
Income funds
Unrestricted funds
Designated funds
19
15,307
General unrestricted funds
294,920
310,227
310,227
Thefinancial statementswereapprovedbytheTrusteeson..?.t!f:d~.2'-f
etC,~.-		 2022
£
15,060
1,863
52,309
69,232
(3,775)
15,307
310,210		 £
13,313
43,234
203,513
260,060
65,457
325,517
325,517
325,517

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Charity information

Royal Military Police Museum is an unincorporated charity. The registered office is Regimental Headquarters Royal Military Police, The Old Stables, Southwick House, Southwick Park, (Postal Point 38), Nr. Fareham, Hampshire, PO17 6EJ.

1.1 Accounting convention

The accounts have been prepared in accordance with the trust's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019). The trust is a Public Benefit Entity as defined by FRS 102.

The trust has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The current restricted fund was free of any such conditions, but the trustees deemed that the funding should be treated as restricted, and to be used for the electronic archiving of the RMP Journal.

1.4 Income

Income is recognised when the trust is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the trust has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Grants of a revenue nature are credited to income in the period to which they relate.

1.5 Expenditure

Liabilities are recognised on the accruals basis.

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Governance costs include all expenditure directly related to the compliance with charitable and statutory requirements.

Resources expended are recognised either when they fall due or are paid, whichever is the sooner.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Land and buildings Fully depreciated Fixtures, fittings & equipment

Straight line over the life of the asset (museum acquistions - not depreciated)

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Heritage assets

Museum acquisitions are not depreciated as, in the opinion of the trustees, the items have an indefinite life and there will be no diminution in their value in the foreseeable future. The carrying value is reviewed for impairment.

1.8 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

Fixed asset investments are stated at market value.

Realised gains or losses arising on the disposal of investments (together with provisions for diminution in value) are credited or debited to the Statement of Financial Activities and subsequently transferred to Capital reserve. Investment income (including associated tax credits) is credited to the Statement of Financial activities when receivable.

1.9 Impairment of fixed assets

At each reporting end date, the trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.10 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

1.11 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.12 Financial instruments

The trust has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the trust's balance sheet when the trust becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the trust’s contractual obligations expire or are discharged or cancelled.

1.13 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

2 Critical accounting estimates and judgements

In the application of the trust’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Key sources of estimation uncertainty

Useful lives of tangible fixed assets

The useful lives of assets are determined by management at the time the asset is acquired and reviewed for appropriateness. The lives are based upon historical experience with similar assets as well as anticipation of future events, which may impact their life.

Heritage assets such as medals, uniforms, postcards, weapons and photographs are not depreciated as, in the opinion of the trustees, these items have an indefinite life and there will be no diminution in their value in the foreseeable future. The carrying value of these items are reviewed for impairment.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Donations and gifts 8,032 10,946
Grants receivable 14,000 12,000
22,032 22,946
Grants receivable for core activities
AGC grant 14,000 12,000
14,000 12,000

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

4 Charitable activities

Sale of
histories
AMOT grants
2023
2023
£
£
Sale of histories
240
-
Performance related
grants
-
51,192
240
51,192		 Total
2023
Sale of
histories
AMOT grants
2022
2022
£
£
£
240
195
-
51,192
-
50,188
51,432
195
50,188		 Total
2022
£
195
50,188
50,383

5 Income from investments

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Income from listed investments 3,875 3,656
Interest receivable 735 23
4,610 3,679

6 Expenditure on raising funds

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Fundraising and publicity
Advertising 689 475
Trading costs
Other trading activities 240 195
Investment management 2,316 2,404
Total costs 3,245 3,074

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

7 Charitable activities

Staff costs
Depreciation and impairment
Preservation and conservation
Museum maintenance
Books and stationery
Professional fees
Museum staff expenses
Insurance
General expenses
Computer & website costs
Museum costs
Share of governance costs (see note 8)		 2023
£
67,387
722
2,745
889
91
772
781
1,858
281
2,761
812
79,099
2,844
81,943		 2022
£
64,990
759
2,936
813
128
456
88
1,990
309
1,856
216
74,541
2,466
77,007

8 Support costs allocated to activities

Governance
Governance costs comprise:
Audit fees		 2023
£
2,844
2023
£
2,844
2,844		 Total
2022
£
2,466
2022
£
2,466
2,466

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

10 Employees

The average monthly number of employees during the year was:

2023 2022
Number Number
Museum staff 3 3
Employment costs 2023 2022
£ £
Wages and salaries 67,387 64,990

There were no employees whose annual remuneration was more than £60,000.

11 Gains and losses on investments

Unrestricted Unrestricted
funds funds
2023 2022
Gains/(losses) arising on: £ £
Revaluation of investments (7,658) 12,541
Sale of investments (518) 1,322
(8,176) 13,863

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

13 Tangible fixed assets

Cost
At 1 April 2022
Additions
At 31 March 2023
Depreciation and impairment
At 1 April 2022
Depreciation charged in the year
At 31 March 2023
Carrying amount
At 31 March 2023
At 31 March 2022
14
Heritage assets
At 1 April 2022
Purchases
Donated assets
Disposals
At 31 March 2023		 Land and
buildings
Fixtures,
fittings &
equipment
£
£
133,754
84,632
-
279
133,754
84,911
133,754
71,320
-
722
133,754
72,042
-
12,869
-
13,313		 Total
£
218,386
279
218,665
205,074
722
205,796
12,869
13,313
£
43,234
3,037
813
(558)
46,526

Heritage assets are held by the Royal Military Police Museum, they include medals, uniforms, weapons, photographs, postcards and other artefacts which hold historical significance to the RMP.

These assets are either purchased or donated to the Museum in the year and are recorded on the Museum Object Database Entry System database. Assets which have been purchased are recognised at their cost, whilst donations are recognised at their current market value.

Museum acquisitions are not depreciated as, in the opinion of the trustees, the items have an indefinite life and there will be no diminution in their value in the foreseeable future. The carrying value is reviewed for impairment.

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

15 Fixed asset investments

Listed
investments
£
Cost or valuation
At 1 April 2022 203,513
Additions 33,347
Valuation changes (8,242)
Net movement to cash (3,543)
Disposals (32,055)
At 31 March 2023 193,020
Carrying amount
At 31 March 2023 193,020
At 31 March 2022 203,513

Fixed asset investments revalued

Listed investments are included at market value. The comparable amount under the historical cost basis was £176,765 (2022: £178,236).

16 Stocks

Finished goods and goods for resale
17
Debtors
Amounts falling due within one year:
Other debtors
Prepayments and accrued income
18
Creditors: amounts falling due within one year
Other taxation and social security
Trade creditors
Other creditors		 2023
£
14,820
2023
£
240
1,928
2,168
2023
£
1,412
-
2,637
4,049		 2022
£
15,060
2022
£
408
1,455
1,863
2022
£
1,379
(4)
2,400
3,775

ROYAL MILITARY POLICE MUSEUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

19 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources Gains and At 31 March
2022 resources expended losses 2023
£ £ £ £ £
Langmead Gallery
Redevelopment 15,307 - - - 15,307
General funds 310,210 78,074 (85,188) (8,176) 294,920
325,517 78,074 (85,188) (8,176) 310,227
Previous year: At 1 April Incoming Resources Gains and At 31 March
2021 resources expended losses 2022
£ £ £ £ £
Langmead Gallery
Redevelopment 16,313 962 (1,968) - 15,307
General funds 298,414 76,046 (78,113) 13,863 310,210
314,727 77,008 (80,081) 13,863 325,517

Langmead Gallery Redevelopment

Donations were received in the year to contribute towards the project intended to redesign and update the Langmead Gallery in the RMP Museum.

20 Analysis of net assets between funds

Analysis of net assets between funds
Unrestricted
Restricted
2023
2023
£
£
Fund balances at 31 March 2023 are represented
by:
Tangible assets
12,869
-
Heritage assets
46,526
-
Investments
193,020
-
Current assets/(liabilities)
57,812
-
310,227
-		 Total
Unrestricted
2023
2022
£
£
12,869
13,313
46,526
43,234
193,020
203,513
57,812
65,457
310,227
325,517
2022
£
13,313
43,234
203,513
65,457
325,517

21 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).

22 Non-audit services provided by auditor

In common with many entities of our size and nature we use our auditors to assist with the preparation of the statutory financial statements.