1st HEADLEY SCOUT GROUP
FINANCIAL STATEMENTS for the year ended 31st March 2021
| Contents | Page | |
|---|---|---|
| Trustees' Annual Report | 2 | |
| Independent Examiner's Report | 4 | |
| Funds : Incoming & outgoing resources | 5 | |
| Sections : Incoming & outgoing resources | 6 | |
| Balance sheet | 7 | |
| Notes | 8 |
Scout Centre
Beech Hill Road, Headley, GU35 8DW
Registered Charity
No. 280044
FINANCIAL STATEMENTS for the year ended 31st March 2021
Report of the Trustees for the year ended 31 March 2021
The trustees who manage the Charity are:
Mr P W D Edwards (Chair of trustees) Mr F Skirrow (Group Scout Leader) Mr A D Bagley (Treasurer) Mr P A Dubus (Quartermaster)
Policy, Organisation, and Rules
The policies, organisation and rules of 1st Headley Scout Group follow those of the Scout Association.
The Executive Committee is elected annually at the AGM and has overall responsibility for the management of the Group. The Committee meets every 2 to 3 months and is supported by the Group Scout Leaders, individual section leaders and parents.
1st Headley Scout Group is organised into 4 sections, Explorers, Scouts, Cubs, and Beavers. Each section comprises 18 to 24 young people, has volunteer warranted leaders and assistant leaders. Each section meets every week in term time for evening meetings and on some weekends for camps. The Group now caters for young people from 6 to 18 years of age and can offer the opportunity to join the Leader group thereafter.
Objectives and Activities
1st Headley Scout Group is committed to enabling young people achieve their full physical, intellectual, social, and spiritual potential, as individuals, as responsible citizens, and as members of their local, national, and international communities.
When planning activities for the year we have considered the Charity Commission’s guidance on public benefit to ensure activities are focused on the development of young people through structured group activities, individual achievement awards, and team events.
To facilitate this work it is important that we maintain the buildings and woodland that comprise the Scout Centre and continue to develop the facilities to support the changing needs of young people.
Achievements and Performance
At the time of writing First Headley Scout Group is emerging from a year where only a few weeks of face to face scouting took place with potentially months of restrictions still to come. The list of activities that could not be carried out is long. Section camps, Group Camp, shooting competitions, expeditions as well as the week day meetings were all cancelled to be replaced by virtual and home based activities. We have enjoyed a short period face to face, where we worked within the Covid guidelines outside, and largely in the dark, using our new fire circle and parachute shelter.
Beavers continued throughout lockdown. There was one virtual sleepover/camp during that time which was prompted by the Scouts “The Great Indoors Weekender”. Beavers also had the opportunity to complete current badges while still in lockdown. One Beaver has been awarded more than 20 badges including achieving her bronze Chief Scout Award. A few others have also achieved impressive numbers including one other bronze Chief Scout Award. BAZ (Beavers Are Zooming) has proved popular with regular attendees most weeks (even a few during the summer break). At BAZ we had two visiting speakers - BLUECROSS and a fellow scouter explaining Sikhism. Throughout this time activity packs have been made up with goodies, equipment and activities to support the programme.
Cubs also used Zoom but with their entire school day online the focus was more to provide exciting activities when meetings could take place. The autumn term was most successful. Cubs were split into 2 sections, which ran on alternate weeks to remain under the number limits. All sessions were outside and we maintained social distancing or at least kept them in their school bubbles. Nights were dark, cold and wet but activities included fire lighting, air Rifle shooting and using basic tools to make some Christmas Decorations. The children really enjoyed these sessions and the parents were grateful to us for carrying on.
Scouts were also split into 2 sections and although meetings were greatly reduced 90% of the Scouts attended and have returned. This shows great testimony to the strength of the group and the volunteers that make this work. Even when not attending meetings, some of the Scouts have made great strides into completing their badges remotely.
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FINANCIAL STATEMENTS for the year ended 31st March 2021
Report of the Trustees for the year ended 31 March 2021
Explorers were the age group worst hit as the uncertainty over exams and the transition to on line learning affected them most. Home activities such as the on line garden show and various challenges and competitions were run during the hard lockdown but they do not compensate for the outdoor and physical challenge of normal scouting. The real meetings around the camp fire and the evenings out on the common were well attended and very welcome. Shooting was brought to a complete halt at the start but adapted to a system that allowed shooters to book a time on a shooting day to keep their skills up through the summer. The National, Intercounty, and County Competitions could not be run so it is not possible to list what would undoubtedly have been a series of world beating performances.
However, in the absence of young people a huge amount of work got done. Under the direction of the Quartermaster a schedule of works was created and volunteers attended at different times to help out. Wood stores and gas stores were built, fences erected, a wood working area created, the seating and fencing around the fire circle was built. Camping areas were prepared in the woods, a flag pole erected, the centre was painted inside and work was done to maintain and prepare equipment for the resumption of Scouting scheduled for late April.
The Trustees would like to thank the leaders and volunteers who have kept the Group alive and supported our young people through the longest interruption in Scouting history, and hope that such efforts will never be asked of them again.
Financial Review
This has being a difficult year operationally with significant interruptions. Thanks to local government support grants and donations from local businesses we have been able to continue our charitable activities. We have also been able to start a programme of repair and replacement on our building and equipment. At the year end we had financial commitments in excess of £11,000 due to delays in shipping or availability of contractors. All income and expenses are in respect of unrestricted funds. Each section forms part of our general operating fund. Surpluses from activities after operating expenses and/or specific grants and donations are allocated to designated funds for specific purposes including equipment, buildings, and a group activity bursary. Total receipts for the year were £26,417, total costs were £10,972, net incoming resources £15,445.
The Trustees declare that they approved the Trustees' Report above on 28th April 2021
Signed on behalf of the Charity's trustees
Andrew D Bagley Treasurer
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1st HEADLEY SCOUT GROUP
FINANCIAL STATEMENTS for the year ended 31st March 2021
INDEPENDENT EXAMINER'S REPORT
I report on the accounts of the charity for the year ended 31st March 2018 which are set out on pages 4 to 6.
Respective Responsibilities of Trustees and Examiner
The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year, under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to (i) examine the accounts under section 145 of the 2011 Act; (ii) to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011Act; (iii) state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
K Hart
Chartered Accountant
Meadowbank, The Avenue Godalming, Surrey, GU7 1PE
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1st HEADLEY SCOUT GROUP
FINANCIAL STATEMENTS for the year ended 31st March 2021
INCOME & EXPENDITURE
| INCOMING RESOURCES Membership Investment income Donations & grants Gift aid Activity income Fundraising income Camps income Total income OUTGOING RESOURCES Premises expenses Insurance Donations & Grants Activity costs Fundraising costs Camps costs Administrative expenses Equipment costs Badges Capitation Buildings & grounds NET INCOMING / OUTGOING RESOURCES |
Funds |
|---|---|
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1st HEADLEY SCOUT GROUP
FINANCIAL STATEMENTS for the year ended 31st March 2021
INCOME & EXPENDITURE
| INCOMING RESOURCES Membership Investment income Donations & grants Gift aid Activity income Fundraising income Camps income Total income OUTGOING RESOURCES Premises expenses Insurance Donations & Grants Activity costs Fundraising costs Camps costs Administrative expenses Equipment costs Badges Capitation Buildings & grounds NET INCOMING / OUTGOING RESOURCES |
Sections |
|---|---|
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1st HEADLEY SCOUT GROUP
FINANCIAL STATEMENTS for the year ended 31st March 2021
BALANCE SHEET
| Fixed assets(see notes) Current assets Group bank account Cash float Sundry debtors & prepayments Current liabilities Sundry creditors & accruals Net current assets Net assets Funds Incoming resources Outgoing resources Other gains / (losses) Investments: Realised gains Net movement in funds Balances brought forward Transfers between funds Balances carried forward Net incoming / outgoing resources |
Funds | |
|---|---|---|
| General Equip Bldgs & Grounds Bursary £ £ £ £ - |
||
| 15,309.19 4,000.00 5,000.00 1,161.00 98.20 - - - 73.87 - - - |
||
| 15,481.26 4,000.00 5,000.00 1,161.00 |
||
| 399.62 - - - |
||
| 399.62 - - - |
||
| 15,081.64 4,000.00 5,000.00 1,161.00 |
||
| 15,081.64 4,000.00 5,000.00 1,161.00 |
||
| 25,657.67 760.00 - - 6,937.07 826.53 3,208.81 - |
||
| 18,720.60 (66.53) (3,208.81) - |
||
| 18,720.60 (66.53) (3,208.81) - 5,445.46 280.47 2,910.45 1,161.00 |
||
| 24,166.06 213.94 (298.36) 1,161.00 (9,084.42) 3,786.06 5,298.36 - |
||
| 15,081.64 4,000.00 5,000.00 1,161.00 |
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1st HEADLEY SCOUT GROUP
FINANCIAL STATEMENTS for the year ended 31st March 2021
NOTES TO THE ACCOUNTS
1. Accounting policies
The financial statements are prepared on an income and expenditure basis in accordance with the Accounting & Audit Requirements for Group, Districts, Counties/Areas & Scottish Regions (effective 1st February 2017).
| **2. ** | Statement of Assets | Market | Value |
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Woodland (acquired 2017) | 16,953 | 16,953 | |
| Scouting equipment | 26,137 | 22,777 |
The woodland was acquired during the year ended 31st March 2017 at a cost of £16,953, this is considered to be the current market value based on 1.33 acres at £12k per acre.
Scouting equipment is acquired and maintained on a rolling programme of repair and replace, the current insurance value is £26,137 (2020: £22,777) which is considered to be a fair reflection of the current market value. The cost to replace the equipment is estimated to be £32,600 (2020: £31,500).
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