**Charity registration number 280014**
**CAISTER COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025**
**CAISTER COMMUNITY ASSOCIATION CAISTER COMMUNITY CENTRE BEACH ROAD CAISTER ON SEA GREAT YARMOUTH NORFOLK NR30 5ER**
**Email: caister.cca.secretary@gmail.com**
## **CAISTER COMMUNITY ASSOCIATION**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** Mr P Jackson Mrs SA Brown Mr M A Creed (Appointed 13 June 2024) Mr R Banwell (Appointed 13 June 2024) Mr K Ivins (Appointed 13 June 2024) Mr D K Shackelford (Appointed 13 June 2024) Mrs P E Creed (Appointed 13 June 2024) Mr S N Holland (Appointed 13 June 2024) Mr M Trudgill (Appointed 13 June 2024) Mrs J B Hopping (Appointed 13 June 2024) **Charity number (England and Wales)** 280014 **Principal address** Caister Community Centre Beach Road Caister-On-Sea Norfolk England NR30 5ER **Independent examiner** Sotos Christophi FCCA Aston Shaw Limited Chartered Certified Accountants The Union Building, 51-59 Rose Lane Norwich Norfolk England NR1 1BY **Bankers** Lloyds Bank Plc 1-2 King Street Great Yarmouth Norfolk NR30 2BA
## **CAISTER COMMUNITY ASSOCIATION**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 6|
|Independent examiner's report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the financial statements|10 - 18|
## **CAISTER COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **BACKGROUND TO THE REPORT OF THE TRUSTEES**
The Trustees, appointed at the Caister Community Association Annual General Meeting held on 13[th] June 2024 present the report with the financial statements of the charity for the year ended 31st January 2025. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
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## **CAISTER COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **Objectives and activities**
The Caister on Sea Community Association (CCA) manages the Caister Community Centre. The Centre exists to improve the quality of life for local people by offering activities and services which provide a range of educational, recreational, cultural and social opportunities and engagement. Rooms are available to the community and information is provided to users and the community on a wide range of matters. It is a place people from all backgrounds come to socialise, learn, engage and enjoy.
## **Public benefit**
We have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing our aims and objectives and in planning our future services.
## **Activities for achieving objectives**
The Year 2024/25 saw Caister Community Centre and the associated business of Caister Community Association Social Club Ltd able to return to the original objective of providing services for the public benefit with the village of Caister on Sea.
During the year the priority of the Trustees board has been to improve the facilities for the provision for Community events within the Charity premises at Caister Community Centre. To deliver, this the decision was taken to invest charity funds in capital projects to renovate and refurbish the car park and frontage of the building. In addition, electrical works have been completed to ensure ongoing safety compliance. General maintenance has included refurbishment of tables both external and internal and planting of the garden area. These refurbishments were completed by the end of January 2025.
The previously refurbished “Community Rooms” have seen continued uptake of usage and hosted the following activities: Several fitness and wellbeing groups; East Norfolk Taekwondo, Pilates, Yoga and Chi gong Gentle Exercise. A fortnightly Arts and Crafts needle felting and pastel drawing group. AA, Seabreeze Group, Child Sensory Classes, Baby and Child First Aid Class
In addition, they have also hosted several single hire events including Abba show rehearsals, Baby showers, Children’s birthday parties, Road shows.
Other local community organisations utilised the Community Centre for the regular meetings of their groups:
Caister Women’s Institute, Great Yarmouth Bird Club and Caister Wellbeing Support Group holding their monthly meetings in the Centre Function Room.
The Charity continues to offer a weekly Community Coffee Morning and Warm Spot primarily funded by the charity, for which we secured additional grant funding from Caister Cares. In addition, for the benefit of those attending our local Community Police Officer attends monthly thereby providing a forum for communications with the village residents.
Trustee Sally Brown developed the charity website: www.caistercommunityassociation.org.uk (launched in early February 2024). The website includes content “About Us” for the Charity, a “What’s On” Guide, Room Hire and Gallery of the Community Centre Facilities, Volunteer Vacancies, and outlines the Charity’s relationship with the Caister Social Club. The Website delivers a digital platform in addition to our social media presence on Facebook which is also used to promote communitybased content relating to the village of Caister on Sea our “area of benefit”.
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## **CAISTER COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **Review of activities**
Since the appointment of the current Trustees at the AGM held on June 13[th] 2024, we have continued the primary focus of the previous Trustees to re-establish Caister Community Association, the Charity, within the local community.
Following resolution of the dispute in October 2022 the Charity Commission Regulatory Compliance Team issued the Trustees with an Action Plan (issued to the Charity is November 2022) requiring us to provide evidence that the charity was being run in accordance with their regulations. This covered reviewing all requirements, aspects of and overall charity governance, with regular progress reports to the Commission. Just prior to 2023 AGM, on submission of a complete summary report to the Commission we were pleased to receive advice that they were satisfied with the evidence provided and their case with the Charity was closed. There were other recommendations from the Commission which we have been working on throughout the year, we now have the required Policies and Procedures documented and in practice.
Financial controls have been put in place, as has a revised Charity’s reserves procedure which enables us to understand the funds available for distribution after operating costs including building maintenance and developments. Utility costs continue to be the biggest challenge; however, the Charity has been working with “Utility Aid” a broker specializing in charities who have been able to provide us access to competitive rates and significant utility savings.
In agreement with the Social Club, the Occupational License and Covenant between the Charity and the CCA Social Club Ltd have been reviewed and updated to improve clarity, to bring them up to date, and the rental fees payable by the Social Club have been increased in line with the operation costs of the Centre, particularly in relation to utility spend.
The Charity Premises have undergone all necessary safety inspections and further remedial actions have been taken as required.
The Charity has been able to support several worthwhile activities within the community with both financial support and by offering premises for events. Beneficiaries include the Caister Lifeboat, Great Yarmouth Rotary Club (which covers Caister on Sea), Caister United Football Club, Caister Winter Wonderland. We continue to work with other community charities based within the village as part of the “Caister Cares” Forum, to support their aims and deliver additional services.
As well as developing the website our Social Media presence via our Facebook page continues to grow both in terms of post reach, content interaction and an increasing number of followers. Information about the Charity and forthcoming events at the Community Centre are posted, as well as supporting other local community groups whose posts are shared.
The Social Club has been able to trade without restrictions and has made space available within the function room and garden in all supporting 65 events during the year, mainly local groups, adult & children’s parties, wakes, quiz nights, summer BBQ’s, live music events, wedding receptions, Tea Dances and Halloween and Christmas parties. We respect the hard work of those who are responsible for the running of the Social Club, the volunteers on the Social Club Committee and the staff. Both the Charity and Social Club teams are working together to ensure the arrangements we have remain successful and benefit the community.
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CAISTER COMMUNITY ASSOCIATION
TRU8TEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 JANUARY2025
Chair's Report
l am incredibty proud of the hard wth, c*mmitment and achievèments of all the Tnjslee tèam since their
appointment. All have o)ntinued lo dedicgte time and woth tirelessly during the period of this rEp)rt. The Trustees
appointed on the 13bl June 2024 have u)nlinu8d to WO lo deltrveT on tha PT87MJUS commrttees objectNas. Those
bng., to fetain the chari8 Statu¥ 88 0 UCA Membern Chaiity 88 it h88 betrn SIre rts in¢xption, to deliver the
requirements of the Charity ComMi10n In r0ct ol th8 manapemant of Iha Charity, to reestsblish the Charity
within the hxal communty. to relsh and repu arèas ol th? prgmis88 at Cai5ter Commvnty Cèntre to
faulitate an Improved user experienc8, ar to reestabli8h the reLgtionship with Cai81er Srtial Club working t(vJether
to delir a safe and indusNe soual Spa for Membors and th? ¢))mmurHty to enjoy.
The inCMe generated from the c£srnmunty-ba8ed acfyvibes for the yw retumed £6,581 Several ftJrtheT areas of
Tefurbishmenl or Hnprovemènt have been tdènlified ftsr tha ojmlng year{sl ay funds l)Bcome available induding
reluthshmenl of thg Function Rwm Tolts, rWar£menl of the vlnyl fiwing In the FUrlIon R¢y)m Bs currently this
poses a tiip hazard and replacem•nt of the front door a8 th18 is ncw bayond repair and po difficulty for the bar
Staff wh•ft locking and unlcrtking the premises.
The LS)mbined athiev•ment8 of thÈ pTeviou¥ L#)mmittee ¢wer the wlod of thwf Twsteeship have laid 8 ld
foundats'on on whth the r*w Trust8es of the board Can build, to tako the Charity fOard. tr* Cfjnue thewort( of the
charity al CaistèT Communty Centre, and to deliver lurther b8nefft to the communty.
M. Cr88d. Chair.
CharTty shoukl undertake.
AchI•V18nts and p•rlormano•
Flnancial R•viow
The ChaFtW$ income for the year comprises of the distributab wofft (by way of Gtrft A) from Ihè SctTral cl1 from
Ihe PTeviou8 yeaf'8 2023r24 {£17.167), Ihe inrxjme genuated through room hlre 1£7,1811 ptU8 VAT relunds
1£7,446}, membership fees1£5,7221 and mk8cdlaneous inct)me and donalion#1£1,7811. 0Jpaonal Licer+ce fees
(Tent) from CaisteT Soual Club Ltd 18 get at £2.085 pèr month 1£25.0201. Total annual Income for 2024r25 wag
£64,317 12023r24.' £64.1441. At the atart of Ihe mnar1 year. the Charfty had £74,790 Totsl Funds. with a rJo8ing
balanc8 of£80,249 on 31s1 January 2025.
TheTe wa8 ateaoy income throughout the ye8r from Room Hire. In Q1 1£3,1751, for Q2 (£1,622) and for Q31£8381
and Q4 1£1.545}. The main areas of expondrture were Utilrt*e9 1£16,825} and the (*prial invested on the
refvrtJi8hment ol the c8r park and frontage of the bullding1£13,080). The as6Wated Caisler Communty SocAal Club
Ltd continued to trade ènd mado an opèratinp PToffit of £12,581, which after reconaling upkeep Costs lor maintainw
thé building for the Charity of £21.1C rnsutted in an OLttstanding payment duo to the Sco"al Club of£8,525.
Polky on Grant M•klnq
Thè Chan8 grant making policy tsrgots uhproving or maintalning thè quality of It for thè rewdentg of Car. It 18
primarity aimed at providing fundB for the purcha8• of equlpment andlor capital funding. ThÈ budget for grants18
regularfy revived by the Tru81eg Committee and is bwng basèd on 8urplu8 fund8 after future devdopment and
maint•nancè and Nrtning c*)sts ho¥6 bn for.
R•s•N•s Pollay
The rgserv&s are made up frorn the inu)me T1Ve fmm hire feè6 from users, donation8, fundraising Bvenls and
epon$orehlp. A ctht8•baaed fonyra w89 ad¢Jpted In Septemt*r of 2023 lor Cal18r anil apportbnlng re8erve8.
Thè R8serve has b8en Set al £55,CQO basod on eurrgnt operallng c*)sls. The appKJrtKJnment of the reserves will
¢))ntinue to revithvo<1 annualty.. how8ver. th& preferred r86eTh& amount r8main8 aB a Y6 Projectsd Djnning
L¥ffjls.
## **CAISTER COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **Risk Management**
Risk management is a major priority of the Trustees. The Trustee’s focus is to regularly consider the major risks to which the Charity is exposed, particularly those related to operational, financial matters, health and safety and charity law. The case for changing the structure to a Charitable Incorporated Organisation (CIO) remains unproven and should the position change, as a members’ charity the benefits need to be explained to the members for their approval.
The most significant risk posed to the Charity at the present time is that of Energy costs caused by the price rises in the global energy markets because of the pandemic and ongoing war in Ukraine.
The matter of Trustees’ personal liability is and will remain covered by appropriate insurance.
## **Going concern**
The Trustees have a reasonable expectation that the Charity has adequate resources to continue in Operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
## **Structure, governance and management**
## **Governing Document**
Caister Community Association is an unincorporated registered charity (Registration number 280014), it is a Members’ Charity and is managed by a member elected board of Trustees. Established 15[th] May 1980.
The governing document is the Constitution adopted 17/03/1980 as amended on 20th November 1997, as amended and adopted at a General Meeting of the Association held on 15th April 2010, having been approved at a Management Committee meeting on 9th July 2009.
## **Methods used to recruit and appoint new Charity Trustees**
The details of the Constitutional Provisions for appointment are as follows:-
“All members of the Management Committee shall retire from office together at the conclusion of the Annual General Meeting next after the date on which they came into office, but they may be re-elected or re-appointed by the members with the power to vote. If casual vacancies occur among the elected members of the Management Committee, it shall have power to fill these from among the members of the Association, provided that the number of co-opted members shall not exceed one quarter of the total number of members elected. No persons under the age of eighteen shall be FULL MEMBERS of the Management Committee but such persons may be elected without the right to vote. Affiliated Groups can nominate one individual representative, as can Caister Parish Council, and that representative has the right to attend and vote at General meetings only.”
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CAISTER COMMUNITY ASSOCIATION
TRUSTEES, REPORT {CONTINUEDI
FOR THE YEAR ENDED 31 JANUAR Y2025
Induotion and 1Th1n• of trust•¢5
Tnjstees are provided with copies of the ne$sary oovemance and guidan documents to enable them to
understand Iha organi8alion. charity law and duties 85 Trusteos. The ChaTty has a Conflict-ol-inler8St Policy and
Codg of Condud Polsry which TTu8tsv8 aFP asked lo by to effectNely fuffil their rnle.
Oro•nls4tianal structure and d•¢ision mlkinq
The CCA 18 an Unirwrporaled Charitable AS$$allOn with wdar membership IUCAI aF 5$ not an ino)rpoTrted
entity and is not a l?gal body in rt8 Dwn right 111 has no separata legal idpntrtyl. 11 is a regi5tored ch3rity No 280Q14
regulated by the Charity Commission and is njanagl by the member elected Trustees {th6 Management
Commsttee) who meet regularfy. ugualty monthly, bul in any event a minlmum offour rnaetings pèr year.
R•lat•d Parties
The Charity ha5 been a38ociatgd with C.C.A Soaal Club Limrted *nce 30th Ma¥ch 1998, rt is a bar trading rx)mpany
and is regulated by the FCA. A Ixjvenant exists between the Social Club and the Charity wthereby the Sooal Club
dèuded to make a covenant don8tion to the Charity, of an 8nntsal sum equivalent lo the dlslributab18 profft8 of the
business. Occupational Li(*ncp f8trs (rent) from Caister Social Club Ltd were ra&wed in February 2024 atHI set 8t
£2S,020 for the full year 1£2.085 per monthl. Adhering, lo the Charity Commission requiromenl for a&wctated
sub8idiary companie8 to p8y a market ront. Thi¥ will b8 Subjt to revigw in future years.
Thi? and Falr Ov•rrid•
ThB financial st818mon15 do not CryFply with ts 8ppIKabl8 rawirgrnants cn¥ing Ihp fomi and rx)ntenl of
arxx)unts sej out in the charits IAco)unls and Reports) Regulations 2006 other than any requirement that the
ac£ounts give 8.true and faif view which 18 not a matt8r considernd as p8rt of an indepondent ex8mination.
Plans for future p•riods
The Tru¥t8es will Ix)nlinue th8 WOFk& piannod at c$1•r Commwiity Cgntre to improve the standard of Iho t)uilding
to awmmodat8 a variety of cornmunty oroups and k)cal orqènisabons and to offer a bètter experienc8 to the
ComTnunity when U8iFtg the Centre
Sinee Dur appointsM8nt in June 2024, we h8V8 Continued i)ur acbwty in 8UPPOFbng the lo community w8 Wi
c#)nlinue to develop in ac[dan0 wth our stated objectives and sperJncalty by worklng WI the other tharitabl8
oro8ni$ation8 in what is a gTowing o)mmunity.
We have published a website www c81slercDmmuni
centre.o
.uk and will (yjnitnue to develop thi5 along8kle
development of 5eMc£s at Caister Cornmunity Centre to ensure that the chanty meets ts ¢y)mmitment8 to public
tjenofft in a cost effedNe and èfficaent way.
Th• Tw#ts88' report waB Approved by Ihe Boar(l ofTrustees.
MrMA Creed
Chalr
D8t#'.
CAISTER COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF CAISTER COMMUNITY ASSOCIATION
I report to the Trustees on my examination of the finanaal slaternenls of Caister Community Assoaation lthe
Charity) for the year ended 31 January 2025.
Responsibllities and basis of report
As the Trustees of the Charity you are restKTrnsibte for the pParatiOn of Ihe fin8nci81 statements in accordance with
the requirements of the Charities Act 2011.
I report in respect of my examinalion of the Chaiity's finanoal statements carried out under section 145 01 the 2011
Act. In carying out my examination I have followed all thè ap1(ble Directions given by the Charity Commission
under section 14515llbl of Ihe 2011 Acl.
Independent exarninerfs statement
Your attention Is drawn to the fact that the d)arty has prepared the finanaal statements in accordance wth the
levant version of the Siatemenl of Recornrnended Practice applicable to charities preparing their financial
statements in accordance wlh the Financ¥al Reportiw Standard applicable in the UK and Republic of Ireland IFRS
1021 In preference to the AccoLJnting and Reporbng by Chaiities_' Statement ol Recommended Pr3ctice issued on 1
April 2005 which Fs referred to in the extant regulations but has now been wthdrawn. l understand that this has
been done in Order for the finanoal ststements to provide a tnje and fair view in accordance with UK Generally
Accepted Accounting Practice.
I have cornpleted my examinab'on. I confim that rnatter5 have come to my attention in connection with the
examination giving me cause to believe that in any material respect
accounting records were not kepl in respect of the Charity as reqUId by section 130 of the Charities Act 2011.
the financial statements do not aord with those records.. or
the financial sia¢ements do nol comply wth the applirable requirements conceming the fomi and contenl ol
financial statements set out in the Charities IAccounts and Reportsl Regulations 2008 other than any
requirement that the financial statements gwe a tnje and fair view. whith ¢s not a rnatier conSided as part of
an independent examination.
I have no concems and have come across no other matters in connection with the examinatson lo which attentson
should be drawn in this report in order to enable a proper understrnding of Ihe finanryal statements to be reached.
Sotos Christophi FCCA
Aston Shaw Limited
Chartered Certified AGGountsnts
The Union Building, 51-59 Rose Lane
Norwich
Norfolk
NR1 18Y
England
Date..
03106 /20a5
## **CAISTER COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 JANUARY 2025**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2025**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**3**
14,362
-
Charitable activities
**4**
37,923
-
Investments
**5**
853
-
**Total income**
53,138
-
**Expenditure on:**
Charitable activities
**6**
74,749
1,068
**Total expenditure**
74,749
1,068
**Net expenditure and**
**movement in funds**
(21,611)
(1,068)
**Reconciliation of funds:**
Fund balances at 1 February
2024
146,962
1,068
**Fund balances at 31 January**
**2025**
125,351
-|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2024**
**2024**
**£**
**£**
**£**
14,362
37,072
1,658
37,923
33,495
-
853
612
-
53,138
71,179
1,658
75,817
81,277
862
75,817
81,277
862
(22,679)
(10,098)
796
148,030
157,060
272
125,351
146,962
1,068|**Total**
**2024**
**£**
38,730
33,495
612
72,837
82,139
82,139
(9,302)
157,332
148,030|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 8 -
CAISTER COMMUNITY ASSOCIATION
BALANCE 8HEEr
AS Af 31 JANUARY 2025
12
19
19.533
74,7rAI
1XI*I
14•.Q>)
125
140.fn2
12S,JS1
Is12S
MrMACrn
**CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **1 Accounting policies**
## **Charity information**
Caister Community Association is a unincorporated charity.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the Charity's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
## **1.4 Income**
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 10 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **1 Accounting policies**
**(Continued)**
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
|Leasehold land and buildings|- 60 years straight line|
|---|---|
|Fixtures and fittings|- 20% reducing balance|
|Computers|- 20% straight line|
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
- 11 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **1 Accounting policies**
## **(Continued)**
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
## **1.10 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Critical accounting estimates and judgements**
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
- 12 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **3 Donations and legacies**
|**Unrestricted**
Unrestricted
Restricted
**funds**
funds
funds
**2025**
2024
2024
**£**
£
£
Gift Aid due from C.C.A Social Club Limited
12,581
36,907
-
Donations
1,781
165
-
Government Grants
-
-
1,658
14,362
37,072
1,658|Total
2024
£
36,907
165
1,658|
|---|---|
||38,730|
## **4 Charitable activities**
||**Charitable**|**Charitable**|
|---|---|---|
||**Income**|**Income**|
||**2025**|**2024**|
||**£**|**£**|
|Room hire|7,181|6,967|
|Occupational License|25,020|19,800|
|Membership fees|5,722|6,728|
||37,923|33,495|
## **5 Income from investments**
||**Unrestricted**|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2025**|**2024**|
||**£**|**£**|
|Interest receivable|853|612|
- 13 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **6 Expenditure on charitable activities**
|Staff costs
Depreciation and impairment
Subscription
Water and utilities
Insurance
Postage and stationery
Repairs and renewals
Cleaning
Telephone
Sponsorship and donations
License fees
**Share of support and governance costs (see note 8)**
Governance
**Analysis by fund**
Unrestricted funds
Restricted funds
**7**
**Net movement in funds**
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets
**8**
**Support costs allocated to activities**
Governance|**2025**
**£**
14,876
3,067
163
16,826
1,342
2,282
19,245
5,884
1,197
5,500
2,408
72,790
3,027
75,817
74,749
1,068
75,817
**2025**
**£**
3,067
**Total**
**2025**
**£**
3,027|**2024**
**£**
14,425
3,144
106
18,041
1,519
1,915
28,856
6,503
-
4,170
734|
|---|---|---|
|||79,413
2,726|
|||82,139|
|||81,277
862|
|||82,139|
|||**2024**
**£**
3,144|
|||**Total**
**2024**
**£**
2,726|
- 14 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
|**8**
**Support costs allocated to activities**
**Governance costs comprise:**
Accountancy|**(Continued)**
**2025**
**2024**
**£**
**£**
3,027
2,726
3,027
2,726|**(Continued)**
**2025**
**2024**
**£**
**£**
3,027
2,726
3,027
2,726|
|---|---|---|
|||2,726|
## **9 Trustees**
## **Managing Members**
There were no trustees' remuneration or other benefits for the year ended 31st January 2025 nor for the year ended 31st January 2024.
## **10 Staff costs**
The average monthly number of employees during the year was:
||**2025**|**2024**|
|---|---|---|
||**Number**|**Number**|
||2|1|
|**Employment costs**|**2025**|**2024**|
||**£**|**£**|
|Wages and salaries|14,876|14,425|
During the year wages and salaries, social security and other pension costs totalling £14,876 (2024: £14,425) have been charged from the CCA Social Club Limited. The cost is in respect of two (2024: one) employee.
There were no employees whose annual remuneration was more than £60,000.
## **11 Taxation**
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
- 15 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **12 Tangible fixed assets**
|**Leasehold**
**land and**
**buildings**
**Fixtures and**
**fittings**
**Computers**
**£**
**£**
**£**
**Cost**
At 1 February 2024
75,000
100,238
147
Additions
-
-
752
At 31 January 2025
75,000
100,238
899
**Depreciation and impairment**
At 1 February 2024
27,500
91,751
-
Depreciation charged in the year
1,250
1,697
120
At 31 January 2025
28,750
93,448
120
**Carrying amount**
At 31 January 2025
46,250
6,790
779
At 31 January 2024
47,500
8,486
147|**Total**
**£**
175,385
752|
|---|---|
||176,137|
||119,251
3,067|
||122,318|
||53,819|
||56,133|
In 2003 the Association purchased a lease of 60 years on the premises owned by Caister Parish Council. This lease has 38 years remaining.
|**13**
**Debtors**
**Amounts falling due within one year:**
Amounts owed from C.C.A Social Club Limited
VAT
Prepayments and accrued income
**14**
**Creditors: amounts falling due within one year**
Amounts owed to C.C.A Social Club Limited
Accruals and deferred income|**2025**
**£**
-
1,250
1,104
2,354
**2025**
**£**
8,525
2,545
11,070|**2024**
**£**
17,167
1,318
1,048|
|---|---|---|
|||19,533|
|||**2024**
**£**
-
2,426|
|||2,426|
- 16 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **15 Restricted funds**
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
|**At 1 February**
**2024**
**Incoming**
**resources**
**Resources**
**expended**
**At 31**
**£**
**£**
**£**
Norfolk County Foundation - Hot Spot Grant
1,068
-
(1,068)
**Previous year:**
**At 1 February**
**2023**
**Incoming**
**resources**
**Resources**
**expended**
**At 31**
**£**
**£**
**£**
War Memorial Fund
272
-
(272)
Norfolk County Foundation - Hot Spot Grant
-
1,658
(590)
272
1,658
(862)|**January**
**2025**
**£**
-
**January**
**2024**
**£**
-
1,068
1,068|
|---|---|
## **16 Unrestricted funds**
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used.
|**At 1 February**
**2024**
**Incoming**
**resources**
**Resources**
**expended**
**At 31**
**£**
**£**
**£**
General funds
146,962
53,138
(74,749)
**Previous year:**
**At 1 February**
**2023**
**Incoming**
**resources**
**Resources**
**expended**
**At 31**
**£**
**£**
**£**
General funds
157,060
71,179
(81,277)
**Analysis of net assets between funds**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2025**
**£**
**£**
**At 31 January 2025:**
Tangible assets
53,819
-
Current assets/(liabilities)
71,532
-
125,351
-|**January**
**2025**
**£**
125,351
**January**
**2024**
**£**
146,962
**Total**
**2025**
**£**
53,819
71,532
125,351|
|---|---|
## **17 Analysis of net assets between funds**
- 17 -
## **CAISTER COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 JANUARY 2025**_
## **17 Analysis of net assets between funds**
|**Analysis of net assets between funds**|||**(Continued)**|
|---|---|---|---|
||**Unrestricted**|**Restricted**|**Total**|
||**funds**|**funds**||
||**2024**|**2024**|**2024**|
||**£**|**£**|**£**|
|**At 31 January 2024:**||||
|Tangible assets|56,133|-|56,133|
|Current assets/(liabilities)|90,829|1,068|91,897|
||146,962|1,068|148,030|
## **18 Related party transactions**
The Charity is associated with the C.C.A Social Club Limited, whereby the Social Club, under a covenant, makes a donation to the Charity of an annual sum equivalent to the distributable profits of the Social Club's business under the Gift Aid Scheme.
The amount due under the Gift Aid Scheme for this year is £12,581 (2024: £36,907).
The expenses incurred by the Social Club which were recharged to the charity during the year were £21,106 (2024: £19,740).
The expenses incurred by the Charity which were recharged to the Social Club during the year were NIL (2024: NIL).
At the year end, the Association owed £8,525 to the C.C.A Social Club Limited (2024: C.C.A Social Club Limited owed £17,167 to the Association).
- 18 -