Ch•rOty Reglstration No. 279991 ALCON8URY RECREATION FIELD ANNUAL REPORT ANO UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
ALCON8URY RECREATION FIELD LEGAL AND ADMINISTRATIVE INFORMATION Tru5te•% E Adams P Watson C PJdley B Stsines Charlty Numb•r 279991 Pvlnclpl Addrnss AIc4>1Iry Re¢¥eab"on Field Great North Road conkwjry Hunb'rrfJdon PE28 4EX Ind•p•nd•nt Examlner AJS Accountants Ltd Gbbson HcAJse Erniine Business Park Huntingdon Cambridgeshi PE29 6XU
ALCONBURY RECREATION FIELD CONTENTS Pag• Trustees. report Indepentsnl examintrs Statement of finanaal activities Balance sheet Note5 to thefinanod statements 9-15
ALCONBURY RECREATION FIELD TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 The Trustees wesent repcA1 and fin)01 statements fty the ysar ended 31 December 2023 The financial staterneffls have been prepared in accordance with the accounty.ng pdit)es set out in note 1 to the account5 and cOmY with ojrrent statutory requirements. the requirements of the tharity's goveming d¢)vJmenl and 'Accounling and R8PQrting by fharilies" Sternent of Recommended Practice 8pF4ic8ble to charities preparing their accounts in accordance with Ihe Finan0 Reportyng Stsndard apF4icat4e in the UK and R8public of Ireland IFRS 1021 las amended for accoJntr'ng periods cc4mmenang frtyn 1 January 20161. 0bl•ctlv. The aims of the Charity are to provide Ind and outdoor reueational and SF)Orts facilities for the communities of Alconbury, Ajconbury Weston and neighbouring areas in the west ol the Hunts"ngdon5hire Distn"ct Counul geographical area. For&V. This year Mid( Gunney stepped d¢Jwn from hTrs rde as ¥ Trustee. and most recenuy Chair of Trustees. Mick ha$ been central to the chanties fundrwsing activityes for many years and his adwce. wsdorn and diligence in ensuring its continued success wiu be SolY missed. I wtyjld likè reittratt trjr sincèrè thanks lo Mick f his many years of sèNce. Looking back, in the thairman's report for 2022, an cpts'mists'c cthook was presented. De4xie the re$m'¢tions that had been F4aceil upon us a5 ? resuh of Coronawrus and the subsequert cost of living C515 our staff. volunteers. affiliated dubs and other supporters had cune together to ensure that we C'nued to deliver good quality and affordable SpOn9. r8rye3ts.on and sou31 faalities for the cornm1ty in which we are located. l am pleased to report that this conbnued Into 2023. As a 5t of Impromng eorniC condits"ons. generous donations and successful grant apF4ications we have been at4e to refurtjsh the fijnction room, Instai sclar pe15, purchase new 904posts. safety neth.ng and rwnforcemern mats for the ovefflow carpark. Our farilib"e$ ¢InUe to be admired by Misiting sports teams arKI guests. Achl•v•m•nts •nd P•rfonn•nc•s: Throughout the year cmjr faalities have cc¥th'nued to pyovide a wde vwety crf reueation81, spcrts and 50aal activities with events to cover all age groups. Chjr target 'fooltsll' o16CKI regular recreab.onal users was surpassed with ease. r)Jr football pitches and Cncket squa$ remain wdl us•d as arè thè Indoor PO. Darts and 8owls faalibes. Bingo is extremely popular and vJway5 very well attended. Thursday Club is thnn9 and crrtinues to be an important sotial mèeting plac• fc many of our Ilages MO dderty residents. Our deasion to promote greater use of the fvn¢"on room has proved successlul. Numerou$ weddings. pa'eS and cther private fundions have beem lOyed and deliVed addcal income ft)r the tharity. The everf•opular Firework5 evening continues to be a key fvndraising event for the charity and was eXtMelY wdl orgaTh5ed. Improved e•b"cketr"ng arrangements asted with organisation and ensuring the safety of all those attenthng. D•v•lapm•nts: Thanks lo a gerrous donatson yowded by the family of Frank Hufftnan, the funth.on room has be refuibished and this has a5SSted in attracb.ng additsonal weddings and party bookings. It is a muth nicer space than 12 months ago. Part of thi6 generou$ donation wa5 also u$•d lo install sc4ar panals on the roof. Thi5 trnv?5trnt is already proving to be money well spent and ij in part offsetting the sigThficantly higher electriaty costs whith have been axp•ri•nc•d through¢xrt th• year. tring the summw months thasa p#nels ar• g•nwating apW0matdY 60% Df our energy needs.
ALCONBURY RECREATION FIELD We wem daliohtèd that a numbw of Frank's family from the USA were at48 to Msit and hohf the donation has been used and the benefits rt has already delivwed. Thanks must also go to Launce for his hard woth in the submission of vanous su¢etssful grant appliGats"ons wkn.ch have secured funding for new safety netbng almg the play area. wnlorcement mats lor the overtlow car park area and new goalposts. We remain extremely grateful to the W08Y Wndfami scheme. tho supprxt shown by the Cambridgeshire C¢ynmunity Fwndab"w. AJbry Parish Councal ond many other kn.nd benef8C. Flnanclal Revlw. The Treasurer and our Accountanl Andy Spnngthupe of AJS Accountants Ltd have proMd8d thé Annual Accounts up to 31 st December 2023. tr11st these show a nel loss of £31081 this indudes a depreciation allowance of £13179 and £16.OCKJ of expenditure frcrfn the Frank Huffman donation of £16000. This was received in 2022 but is Induded as eXpend[tU in the 2023 accounts. Taking these dement5 into account there s an op¥ating loss of £1.902. This refied5 the need for investment in building paIrS and imprtsvemenls Coupled with healY inrJeased ergY costs as eyperienced nationaiy. Th• Trnstees have ass•ssed th• major rlsks to %*thlch the Ctharftyls •xpos•d to and ar• tIsfi•d th•t syst•ms are In plac¢ lo mlllgal• •xposur• to th• m•Jor rlsk& StNctur•. qov•man¢•. #nd m#nagem•nl: The Alconbury Fidd Chartty's 9ovèming dorJJmwt is a lease dated 3rd April 1980 as aMded 21 st August 1984. The Chanty has five vdunteer trustees. The Tru$tee$ aTr. up to the dale of the ffinanoal Staternts were.. Elizabeth Adarns Paul Watson Christs'an Bodley Bruce Staines The Chznty is run by the trustev15 With help Irc the Professional Secrttary to the Trustees. Laurence Rickard. Separate respwsibility may be given to other vdunteer5 to ¢yganise fvndTrising events Yor the benefit of the Charity. The Trustees. Report was apwoved by the Board ofTwstees. Paul A Watson Ch81r of Trusiees. Elizabeth Adams. Trustee.
ALCONBURY RECREATION FIELD INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ALCONBURY RECREATION FIELD I r•port to the trustees t)I my examination of the financial sL1tements of Aconbwy Recreation Fiebd Itha charity) for the year ended 31 Oecember 2023. R•sponslblllt1•5 •nd bsls ol r•port As the trustees of the chanty you are responsible for the preparation of the finanual statemenls In ordarbce Ihè réwimm8nls ol Ch•ntt"es Ad ?011 {1 11 A( I report in respeLt of my examination of the tharity's financ3a staternets carnied cyjt undar sectson 145 of the 2011 Act. In carrying out my examinats'on I have fc41owed al the aple &"reth"ons given by the Charity Comm15sion under section 1451Sllbl of the 2011 ACL Independent examinerfs statement I have completed my exarnination. I confirrn that no matter5 have come to my attwts'on in eonnpcty.on with the exarnin8tion giving me rause to believe that in any material respect.. accounb.ng cordS We not kept In respect ofthe thanty as raqurtd by Sec. 130 of the 2011 Act.. thè finanual statèments do not ac wth those record5.' or the finanaal statements do not comFAy the applicaÈ4e requirèmeffls ¢on¢eming the form and content of accounts Set out in the Chantses (Accounts and Rewrtsl Regulations 2008 other than any requirernent that the accourrts give a tnje arKI fwr ¥1 wlith is not a matter ccnsidered as part of an independènt examination. I have no coneems and havè come attoss no other matters in connection with the èxaminab.on lo whith attenbon should be drawn in this report In ortler to enable a prcper undersianding of the finantsal statements lo be reached. Andr Springthorpe FCCA Fe and behaf ofAJS Accountants Ltd Gib50n House Ermine Business Park Huntingdon Cambridgeshire PE29 GXU Dated..
ALCONBURY RECREATION FIELD STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrn*trlct•d R•strfct•d fund• fund 2023 2023 Totsl Unrnstrict•d R•stn'ct•d f$ lunds 2022 Tot 2023 2022 Not•s Donatsons and legarjes Othertrading ath'vities Investsr8nt Income Otharincome 5.015 6.428 11.443 18.761 11,161 27.033 27.428 11.161 27,033 38.7 Total income 48.225 6.428 8.867 65.622 Chantable aciiwties 55,5XI 30.204 48.254 10,724 $6.978 Nat Incom•ll•xp•ndbtur•l for the y•arl N•t mov•mfjnt In funds 17,3051 (23.TT61 131.0811 10.701 12.057) Fund balances at 1 January 2023 ie8,4411 338.997 270,558 (77,1421 399,054 261,912 Inter£cmpa)y adjustmants {30,246) Fund balances at 31 D•c•mb•r 2023 1103.W2) 313.221 2CO,229 166.441} 336.997 270. The statement of finana81 acD"wtses indJe$ all gains and losses recognised in the year. All inc¢me and expenditur8 derive from continung actiwti"es.
ALCONBURY RECREATION FIELD BALANCE SHEET ASA T 31 DECEMBER 2023 2023 2022 Flx•d ass•ts Tangibltr asset$ Current assets Debtors Cash at bank and in hand 11 195.411 208.5 12 5.111 32.791 29.937 14.555 62.728 Cr•ditors'. amount$ falling within on• y•ar 13 (7371 17621 14ei Lurrefrt a¥¥ets 13.818 61,966 Total assets less current Ilabllttles 209.229 270,556 D•ferr•d Incom• 14 N•t as3•t> 209.229 272.556 Incom• funds Restnded fund5 unrestn.cted fvnds 313,221 (103.9921 336.997 {66,4411 209.229 270,556 The financial ststernents were appyoved by the Trustees oft E A Adams Trust Trnst••
ALCONBURY RECREATION FIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting poli¢ie• Charrty intorniation Ajconbury Recreatr'on Field is a ur#ncuFmted registered in England and Wales. numbar279991. 1.1 Accounting convention The finanua statements have been wepared in ac¢ordaA¢e th the chanty'5 Igoveming documentl, thè Charities Act 2011 and "Accounb'ng and Rèports"ng by Chanties Statement of Recommended Practice apicaNe to ehariknes prèparing thr arcourns in accordance with the Finanaal Reporting Standard applicat4e in the UK and Republic of Ireland IFRS 1021 lèffe¢tsve 1 January 20191". The tharity is a Publi¢ Benefit Entity as defined by FRS 102. The charity has taken advantage of the prOsiD$ in the SORP for ctreS apFAying FRS 102 Update BletIn 1 not to wepare a Statement of Cash Flows The 5tatement5 have departed frun the Charrties IAcccA)ts and Reportsl Regatr"Ons 2008 only lo the extent required to provide a true and fair vie4¥. This departure has invdved l(Alowing the Statement of ReQrnended Pracb"ce for charits.es appIng FRS 102 rather than the veNon of the Statement of Recommended Practs"ce whrth 15 referred to in the Regulats'ons trt whith has since been with¢Jrawn. The financial statement5 are prepwed in Sterling, which is the fctt0n ¢urrenry of tre ¢hanty. Monetary amounts in these financ1 statement5 we rOded to the nearest £ The finwcial statements have been wep¥ed under the hist.¢ cost ¢venon. modified to indude the reVu811On of freehold prope"e$ and to Indude investment properties and certain ncial instrument5 at fair value. The pnn4Apal accountsng Oicies adopted are set out below. 1.2 Golftg conc•rn At the time of approving the finanaal ststements. the trustees have a reasonatAe expectats'on that the charity has adequate resource5 to ccfrtinue in Operats" existence for the fOSeeable fvture. Thus the tmstè8s continue to adw the gng concem ba5 of accojnts.ng In preparing the financ4al Statements. 1.3 Charitable funds Unrestrictèd funds are available for use at the ¢SrnIic of the trustees in furtherance of their chantable objeth'ves. Re5tn"rted fund$ SpfiC condtkn.ons by donors as to how they may be used. The purpos¢$ and uses of the restricted funds are set out In the notès to the finanei81 statemènts. Endowment fund5 are subject to 5Feafic conth.ons by donors that the ca181 must be mainlained by the charity. 1.4 Incoming resources -mc is rccagnised cn thc tharit) 15 Ic¥all> crti¥cd:- .cr an> Forforrriance conditions have been rn. the amolrts can be méasured reliat4y, and it Is wc&at4è that in¢tyne will be rewvd. Cash donations arè recognisèd on Otrr donabons a recognised once the chanty has been notified of the donaty"on. unless performance condib.ons require defeffd of the amount. Income tax recoverable in relation 1¢ dMatson5 recwved under Gtft deeds of covenant Is recognised at the ts'me of the donatson. Legaues are recognised cn recapt or othepmse rf Ihe tharity has been notified of an impenéing distribution, the amount is known. and rttpt 15 eypeLled. Ir the amount is not known. the legacy is tr8ated a5 a conbngenl asset.
ALCONBURY RECREATION FIELD NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 A¢Muntlng pollcl•s (Contlnu•dl 1.5 Resources expended Expen%Yiture 15 recogn15ed once there 15 a legal or construcbve ot4igab.on to transfer economic tnefit to third party, it t5 probalJe that a Iransfer of economic benefits wll be required in setdement and the amount of the otAig8tion ran m8X5ured reliably. Expendire is dassffjed by actiwty. Costs of generating funds costs inojred in attrKliry vdLrtary income and those inuJrTed in trading actiwties that rse funds. Charitae actiwtses and Govemance costs are costs incurred on the Chanty's operats'ons, induding support costs and costs retaty.ng to the govemance of the Charity apportoned lo tharilable acts"wtses. 1.6 Tartgib fixad assots Tangible fixed assets are inits.alty measured at cost and subsequenlly measlred at ¢051 or vduth'on. net of depreaation and any impainnent losses. Depf•aatsM is r•wnis¢d $0 as to write off the cost or Vatuath.c of assets less thLyr residual v¢$ ovw their usefLd lives oft tne following bases. Freeh(d land Pavilion extensions and improvements Hant and equipment Nol depreoyated 2.5% straight line 15% straight line Freehold land and assets in the ¢ourse ofc¢nstru¢ts"M pje not detyeoated. The gain or loss arin9 on the th"sposal of an aet is determined a5 the thffwence Ixtween the sale Fyoceeds and the carrying value of the asseL and is rewised in net inry)mgllexpenditurel for the ye8r. 1.7 Implmi•nt afflx•d assets At each reporbng end date. the charity the wrying amounts of its tangle assets to deterrnine whether there is any indication that those assets have suffered an irnpaifment Ivss. If any suth indicats'on exists, the recoverable amount of the asset Is e5bmated in orderto detetrnine the extent of the impairment loss lif any). 1.8 Cash and cash wulv•lents Cash and cash equivalents Indude cash in hand. deposrts held at call wrth banks. other short4emi liquid Investrnents wiin onginal maiunlles tnree monms or less, and DanK overaratts. bank overaran5 are shown within trfvjfrowngs in wrrent liat¥'littes. 1.9 Financial instruments The chanty ha5 dected to athy the ly0510n5 of Seb 11 'Bawc Finanrial Instruments, and se.on 12 'Other Finanaal Instruments Issues, of FRS 102 to all of its finaTraal instruments. Finanaal instrumènts are r8cognised in the th¥tty's ba1ce sheet when thè drity becomas psrty to the coniractual proS1OnS of the instrument Finanad assets and 11a"11"eS are offseL wth Ihe net aMnts prnsented in the finanu4 slatements, when therè Is a legally erforceable right to sei off the cOgniSed and thère is an Intsntson to settle on r1 basis or to realise lh8 asset and settle the liatrf.lrty sImune0y. 10
ALCONBURY RECREATION FIELD NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accountlng pollcl•s {Contlnu•dl Basic finanryJ assets. which Indude debtor5 and cash and bank balances. are inrtially me8sured 8t transaction pnce Induding iran$athrfft wsts are subsequently carried at amortj'sed cost using the eff8ctiv8 interest m8thod unl8SS th8 arrangomont ttJn5th1uf85 a financing transactton where th8 tr8ns8ctir is measured at th• pSent v*ue of the fvture receipts discounted at a market rate of inl•resL Financial assets da$sffjed as rectyvable within one year a not amorn"sed. 81¢ IlMn¢l1bIIftI Basi¢ financial liabilities. Induding creditors bank loans are Inib"ally recognised at transath'on wice un1&5s the aangernent con5ty"tLrtes a finanang trSactIon. where the debt instrument is rneasud at the present value of the future payrnents discounted at a market rate of InteSt Finanti liabilib"e5 das5nled as payable within one year are amorn"sed. Debt instruments are subsequenly carried at anth.sed ¢OSL using the effeth've interest rate methDd. Trade rThJitor5 are 0bligatscS to pay for gOlS or ser%ices that have l>een acqJired in the orth'nary course of Dperations from Suters. Amounts paythe are dassffjed as ctrrent li8bilits.es rf payment is due WEI.hin e year or less. If not. they are pSented a5 nrnrrent likn'lities. Trade Crèdito are recognised initialy attransath'on price and subsequently méasured * arnryb"5ed cost using the effeth've intwest mèthod. Dervwnftlon ollln•nclal Ilabllltle• Finanaal liabilities are derecogni5ed when the drIty'S Contrac31 obligations expire or arè distharged or celled. Crib¢al ae¢ountlng Ostlmatos and In thè apICation of the charity's accwiting Fdicies, the trustees are required to make jUdgtts, estimates and assumpbons about the carrying amoJnt of assets and liat4'1ities that a not readily apparent from other sources. The esb'mates and associated assumpts.ons are based on historical experience and other factors that are considered to be rdevant. Acbjal re5uhs may ¢&ffer from these estimates. The e5tsmates and urKlerfying a55urnptsons are rewewed on basis. Rews15 to accounts'ng estimates are COgnised In Ihe period in which the estimate is revised where the remsion affects only that Feriod. or in thè period of the revision and future p0dS whère the m$10n affects both current and future nods. Donattons and leqacl•s Unr•strfcted R•strlct•d funds funds Total Unrestricted Rastricled fund5 fvjnds Totsl 2023 2023 2023 2022 2022 2022 Donats'ons and gffts Grants reVable 5,015 5.015 6.428 18.761 18,761 8,667 6,428 8.667 5.015 6,428 11,443 18,761 8,667 27,428
ALCONBURY RECREATION FIELD NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Oth•r tradlng activities Unr•sbl¢t•d Unrestricted fund fvfKIs 2Q23 2022 FuThJraisiThJ events 4.504 11.161 Inv•stm•nt Income UnT¢t•d Unrestncted funds Funds 2023 2022 Rental income 38,7C 27,(rd3 Oth•r nM Unr•strlctod funds Unrgstrirted funds 2023 2022 Othgrincome
ALCONBURY RECREATION FIELD NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2023 Ch•ritablo •¢tivrti•s 2023 2022 Staff costs Dèpreaat'on aThJ impairmont Rent, rates and water Lit and heat Telephone Postagè and stsb"onery Repairs and renewds Cleaning and laundry Vehide running costs Insuran¢e AccoL¢ntancy Sundry èxpansos 14.953 13,179 1,149 10.137 555 15,157 13,260 1.034 4,987 447 37,989 3.113 13,939 1.801 3.140 3,218 ij 570 553 85,734 56,978 Analysis by fund Unrostrici&d funds Restricted funds 55.$30 46,254 10,727 85,734 56.978 Trust••s None of the trustees lor Y pèrsons connected them) rKeived any remurwats.on cy benefitsfrom the charity dunng the year. Employ••s Numb•r ot •mploy••s The a¥er89e monthly numberof•mployee5 during the yearwas". 2023 Numb•r 2022 Numbvr Employment Gosts 2023 2022 Wages and salanes 14,953 15,157 13-
ALCONBURY RECREATION FIELD NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 10 Taxatlon The Chanty is exempt from tax on IncLvne and gains fdling wthin s524 of the Income Tax Act 2007 and $256 of the Téx8tsc of Charge3t4e G•'ns Ac¢ 192 to the exterrt that these ¥8 Wied to its Lth8ritable objectives. No tax charge5 have arisen in ts Charity. 11 Tangibl• fix•d assets Pknt •xtensloM oqulprMTht TrAal Cost At l January 2023 Addition5 s4, 490.447 53.178 598,231 Ai 31 December 2023 54,6C6 490,447 53.178 599.231 DepTrciation and impairment At 1 January2023 Depreaats'on charged in the year 351,583 10,654 49.058 2,525 389,641 13.179 At 31 0e¢ember2023 351237 51.583 402,820 Canilng amount At 31 December 2023 54.6Ce 139,210 2,595 195,411 Al 31 December 2022 54.6C 149,864 4.120 208,5 12 D•btors 2023 2022 Amountsf•llSnq du• tthln on• •r. Tradè dèbtors Alconbury Sports and Sooal Club prepaymts aThJ aCcrld incune 2.911 2,055 25,436 5,3C 2,2C 5.111 34.791 13 Cr•dltor5.- amounts flllng du• tA4th1n on• yelr 2023 2022 othtrtaXati and social security Trade creditors A¢wals and derrnd income 737 737 14-
ALCONBURY RECREATION FIELD NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 14 D•l•rTed Incom• 2023 2022 Oiher deferred income 1S R•lt•d party trnnsetlons There weo no disdosable rdated party tr•nsacttons during the yew or the prior year. 15-