Trustees Report 2022/23 The past year has been one of recovery. In order to cut costs and reduce monthly deficits a restructuring of the staffing model was undertaken. A reduction in staff costs has required a greater reliance on volunteers. Fortunately many members have come forward to offer their services in a number of rolls and a new and more active committee has played a full part. In addition many older members have contributed donations. A targeted and energetic recruitment campaign has attracted many new members a lot of whom are families. Our membership is now over 700, the most for years. The financial benefits have seen us realising monthly profits more often than not. The improving position has enabled us to restart our development/maintenance program with new doors and windows to our function room recently completed thanks to volunteer labour and materials sponsorship. However we now face a fundraising challenge as our function room roof is leaking. It is being patched up but really requires total replacement. ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION** # **ANNUAL REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2023** ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION** ## **CONTENTS** ||Page| |---|---| |Accountants' report|1| |Trustees Report|2| |Income and expenditure account|3| |Balance sheet|4| |Notes to the financial statements|5-9| **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION** ## **CHARTERED ACCOUNTANTS' REPORT ON THE PREPARATION OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of Hookhills and Broadsands Park Community Association for the year ended 31 March 2023, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us. As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/members/regulations-standards-and-guidance/ This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement letter dated 27 January 2022. Our work has been undertaken solely to prepare for your approval the financial statements of Hookhills and Broadsands Park Community Association and state those matters that we have agreed to state to the charity's trustees, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Hookhills and Broadsands Park Community Association and the charity's trustees as a body, for our work or for this report. It is your duty to ensure that Hookhills and Broadsands Park Community Association has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and deficit of Hookhills and Broadsands Park Community Association. You consider that Hookhills and Broadsands Park Community Association is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report. We have not been instructed to carry out an audit or a review of the financial statements of Hookhills and Broadsands Park Community Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements. **Darnells Chartered Accountants Quay House Quay Road Newton Abbot Devon TQ12 2BU** …………………………….. **Dated** 1 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION TRUSTEES' REPORT CHARTERED ACCOUNTANTS' REPORT ON THE PREPARATION OF THE** The Trustees' present their annual report and financial statements for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note note,note01 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016) ## **Objectives and activities** To promote the benefit to the inhabitants of Hookhills and Broadsands Park and the wider area of Paignton and Brixham, hereinafter called the 'Area of Benefit', (changed by resolution at the Annual General Meeting of the Association held on 15 May 2006), without distinction of sex, or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said residents To establish or to secure the establishment of a Community Centre (hereinafter called the Centre) and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a Centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects. The Trustees' have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. All Trustees are volunteers and the charity makes not further use of volunteers. ## **Achievements and performance** This year the company reviewed its working structure, and made changes to the management structure. The Porch project was completed, and the deficit for this was £5,937 as at 31 March 2023. The Cherry Pie Day always had a welcome return post covid, and the balance in this fund at 31 March 2023 was £4,411. ## **Financial review** It is the policy of the charity that unrestricted funds, which have not been designated for a specific use, should be maintained at a level agreeable by the Trustees. The Trustees' considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. The Trustees' have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Structure, governance and management** The charity is an unincorporated charity. Each of the trustees is liable to contribution an amount not exceeding £10 towards the assets of the charity in the event of liquidation. The Trustees' who served during the year and up to the date of signature of the financial statements were: Mr Roger Mullan Mr Tony Smith Mr Norman Thomas 2 The Trustees' report was approved by the Board of Trustees'. .............................. .............................. .............................. Mr Roger Mullan Mr Tony Smith Mr Norman Thomas **Trustee Trustee Trustee** Date: ............................................. 2 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2023 2022
£ £ £ £
Notes
RECEIPTS
Torbay Council Grant 0 0 10,667
Membership Subscriptions 9,107 9,107 6,888
Membership Donations 2,681 2,681 0
Fundraising Activities 1a 3,907 2,189 6,096 -583
Porch Fund 9 2,608 2,608 525
Bar Takings 1b 171,535 171,535 139,900
Guest Fees 886 886 291
Room Hire 1c 16,787 16,787 11,411
Catering Income 1d 6,975 6,975 8,465
Gaming Receipts 1e 16,514 16,514 37,188
Interest Receivable 21 21 4
Donations 1g 3,332 3,332 0
Other Income 1f 7,843 7,843 4,501
Miscellaneous Income 19 19 0
242,215 2,189 244,385 219,257
PAYMENTS
Bar Purchases 2a 81,793 81,793 67,612
Bar Sundries 732 732 409
Wake Purchases 212 212 312
Wedding Costs 0 0 435
Wages and Salaries 121,525 121,525 107,001
Employers Pension Contribution 1,574 1,574 1,688
Furlough Wages 0 0 -7,206
Rates 3,173 3,173 2,316
Light and Heat 11,812 11,812 11,864
Licences 606 606 495
Insurance 3,703 3,703 2,717
Repairs and Maintenance 2b 7,038 7,038 11,459
Equipment Leasing 678 678 645
Telephone and Internet 1,097 1,097 1,003
Printing, Postage and Stationery 486 486 359
Laundry and Cleaning 2c 4,033 4,033 3,817
Accountancy 7,577 7,577 8,794
Sky and BT Sport Subscriptions 10,664 10,664 8,144
Bank Charges 2,999 2,999 1,711
Advertising 912 912 524
Legal 100 100 0
Members Other Expenses 0 0 2
Sundry 2d 446 446 41
Depreciation 1,737 1,737 1,861
262,897 0 262,897 226,003
Tranfer from Cherry Pie to Porch Fund 5,000 -5,000 0 0
SURPLUS/(DEFICIT) FOR THE YEAR -20,682 2,189 -18,493 -6,746
Fund balances at 1 April 2022 156,245 7,222 163,467 162,991
Fund balances at 31 March 2023 140,563 4,411 144,974 156,245
**----- End of picture text -----**
3 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
2023 2022
Notes £ £ £ £
Fixed Assets
Tangible Assets 3 128,022 134,264
Current Assets
Stocks 7,286 5,802
Debtors 4 1,280 7,494
Cash at Bank and In Hand 5 32,160 82,428
40,726 95,724
Current Liabilities 6 -23,774 -66,521
Net Current Assets 16,952 29,203
Total Assets Less Current Liabilities 144,974 163,467
Income Funds
Unrestricted Funds 140,563 156,245
Restricted Funds 7 4,411 7,222
144,974 163,467
**----- End of picture text -----**
Approved by Hookhills and Broadsands Park Community Centre on ………………….....….. and signed on their behalf by: .............................. Mr Roger Mullan ## **Trustee** .............................. Mr Tony Smith **Trustee** .............................. Mr Norman Thomas **Trustee** 4 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2023 2022
1 Receipts £ £ £ £
1a Fundraising Activities
20/20 202 202 40
Bonus Ball 1,061 1,061 212
Childrens' Christmas Party 589 589 265
Christmas Draw 2,206 2,206 0
Christmas Draw Expense -2,021 -2,021 0
Childrens' Christmas Party Expenses -437 -437 0
Meat Draw 3,567 3,567 688
Easter Draw 909 909 0
Jubilee Income 923 923 0
Jubilee Expenses -300 -300 0
Indoor Market 185 185 0
Cherry Pie Fayre Income 8,748 8,748 0
Cherry Pie Fayre Expenses -6,559 -6,559 0
New Years Eve 537 537 145
New Years Eve Entertainment -250 -250 -975
Saturday Night Entertainment -200 -200 0
Christmas Expenses -272 -272 -369
Membership Draw Expenses 0 -500
Meat Draw Expenses -2,180 -2,180 0
Quiz, Bingo and Raffle Expenses -612 -612 -89
3,907 2,189 6,096 -583
1b Bar Takings
Beverage 470 470 109
Bill Downey 9,690 9,690 9,787
Corkage 57 57 0
Crusader 161,255 161,255 129,957
Tubz Income 63 63 47
171,535 0 171,535 139,900
1c Room Hire
Bingo 511 511 362
Bridge 3,300 3,300 1,510
Focus SMB 1,010 1,010 380
Rent 6,000 6,000 5,400
Room Hire 5,098 5,098 3,103
Short Mat Bowls 320 320 370
Skittles 548 548 286
16,787 0 16,787 11,411
1d Catering Income
Catering Income 87 87 1,960
Sunday Lunches 7,786 7,786 5,628
Sunday Lunch Expenses -4,692 -4,692 -2,955
Christmas Lunches 741 741 424
Tuesday Lunches 4,559 4,559 4,621
Tuesday Lunch Expenses -1,506 -1,506 -1,213
6,975 0 6,975 8,465
**----- End of picture text -----**
5 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2023 2022
£ £ £ £
1e Gaming Receipts
Fruit Machine Income 39,398 39,398 92,190
Lotto Income 7,537 7,537 6,140
Snooker 2,312 2,312 1,381
Fruit Machine Expenses -25,613 -25,613 -55,861
Machine Games Duty -2,638 -2,638 -2,016
Lotto Expenses -4,482 -4,482 -4,646
16,514 0 16,514 37,188
1f Other Income
Trade Listing Rebate 5,004 5,004 4,501
Warm Spaces Grant 3,000 3,000 0
Warm Spaces Expenditure -161 -161 0
7,843 0 7,843 4,501
1g Donations
Lloyds - Donation to Porch fund 1,090 1,090 0
Interline - Donation to Youth Project 1,000 1,000 0
Tamar - Campaign and Radio Advert 500 500 0
Cash Donations 742 742 0
3,332 0 3,332 0
2 Payments
2a Bar Purchases
Opening Stock 5,802 5,802 0
Bar Purchases 82,052 82,052 66,612
Stocktaking Charges 1,225 1,225 1,000
Closing Stock -7,286 -7,286 0
81,793 0 81,793 67,612
2b Repairs and Maintenance
Equipment Repairs and Renewals 2,346 2,346 2,119
Property Repairs and Maintenance 4,692 4,692 9,340
7,038 0 7,038 11,459
2c Laundry and Cleaning
Laundry 982 982 675
Cleaning and Waste Services 3,051 3,051 3,142
4,033 0 4,033 3,817
2d Sundry
Customer Payment 0 20
Cash Expense - Palace Avenue 215 215 0
Cash Expense - A Wikes Plaster 210 210 0
British Legion Wreath 20 20 18
Car Parking 1 1 3
446 0 446 41
**----- End of picture text -----**
6 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** ## **3 Tangible Fixed Assets** |**Property**
**Improvements**
£
**Cost**
At 1 April 2022
123,002
Additions
78,971
National Lottering Funding
(83,853)
At 31 March 2023
118,120
**Depreciation**
At 1 April 2022
0
Depreciation Charged in the Year
0
At 31 March 2023
0
**Carrying Amount**
At 31 March 2023
118,120
At 31 March 2022
123,002|**Fixtures and**
**Fittings**
**£**
115,346
377
115,723
104,084
1,737
105,821
9,902
11,262|**Total**
**£**
238,348
79,348
317,696
104,084
1,737
105,821
128,022
134,264| |---|---|---| Property improvements are shown at cost. The Association acquired the freehold of the land and buildings for a 'peppercorn' sum. The committee and trustees realise that there is an inherent value in the freehold but as this would only be realised on the disbandment of the Association and any such value would then have to be distributed to local charities. There is currently no value in the freehold to the Association. The additions for the year of £78,971 and £23,400 last year was relating to the porch extension which has been majority funded by the National Lottery Community Grant. The grant has been matched to the expenditure. |**4 Debtors**
Prepayments
Other Debtor
MGD Control
VAT Repayable
**5 Cash at Bank and In Hand**
Current Account
Reserve Account
Fruit Machine Float
Meat Draw Account
Petty Cash|**2023**
**£**
1,280
0
0
0
1,280
**2023**
**£**
19,758
5,313
2,000
0
5,089
32,160|**2022**
**£**
1,514
2,667
1,362
1,951
7,494
**2022**
**£**
40,633
35,292
2,000
2,055
2,448
82,428| |---|---|---| 7 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
6 Current Liabilities 2023 2022
£ £
Taxation and Social Security 3,955 1,650
Darnells Control Account 0 17,520
Trade Creditors 4,742 8,709
Nest Creditor 73 269
Members' Cards 2,085 2,087
Accured Income 4,690 9,779
Machine Games Duty 970 878
The National Lottery Funding 0 22,006
Accruals 7,259 3,623
23,774 66,521
**----- End of picture text -----**
8 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
7 Restricted Funds Reserves 2023 2022
£ £ £ £
Cherry Pie Fund
Balance Brought Forward 7,222 7,251
Incoming Funds 8,748 0
Hannahs 0 -29
Donations -3,242 0
Other Event Expenses -3,317 0
Donation to Porch Fund -5,000 0
4,411 7,222
8 Porch Fund
Deficit in Fund to B/Fwd -869
Dontations Received 4,698
Bonus Ball Surplus 1,061
Easter Draw Surplus 674
Jubilee Surplus 623
National Lottery Grant Received 61,847
Porch Costs -78,971
Donation received from Cherry Pie fund 5,000
Deficit In Fund to C/Fwd -5,937
**----- End of picture text -----**
9 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION** # **ANNUAL REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2023** ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION** ## **CONTENTS** ||Page| |---|---| |Accountants' report|1| |Trustees Report|2| |Income and expenditure account|3| |Balance sheet|4| |Notes to the financial statements|5-9| **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION** ## **CHARTERED ACCOUNTANTS' REPORT ON THE PREPARATION OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of Hookhills and Broadsands Park Community Association for the year ended 31 March 2023, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us. As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/members/regulations-standards-and-guidance/ This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement letter dated 27 January 2022. Our work has been undertaken solely to prepare for your approval the financial statements of Hookhills and Broadsands Park Community Association and state those matters that we have agreed to state to the charity's trustees, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Hookhills and Broadsands Park Community Association and the charity's trustees as a body, for our work or for this report. It is your duty to ensure that Hookhills and Broadsands Park Community Association has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and deficit of Hookhills and Broadsands Park Community Association. You consider that Hookhills and Broadsands Park Community Association is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report. We have not been instructed to carry out an audit or a review of the financial statements of Hookhills and Broadsands Park Community Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements. **Darnells Chartered Accountants Quay House Quay Road Newton Abbot Devon TQ12 2BU** …………………………….. **Dated** 1 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION TRUSTEES' REPORT CHARTERED ACCOUNTANTS' REPORT ON THE PREPARATION OF THE** The Trustees' present their annual report and financial statements for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note note,note01 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016) ## **Objectives and activities** To promote the benefit to the inhabitants of Hookhills and Broadsands Park and the wider area of Paignton and Brixham, hereinafter called the 'Area of Benefit', (changed by resolution at the Annual General Meeting of the Association held on 15 May 2006), without distinction of sex, or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said residents To establish or to secure the establishment of a Community Centre (hereinafter called the Centre) and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a Centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects. The Trustees' have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. All Trustees are volunteers and the charity makes not further use of volunteers. ## **Achievements and performance** This year the company reviewed its working structure, and made changes to the management structure. The Porch project was completed, and the deficit for this was £5,937 as at 31 March 2023. The Cherry Pie Day always had a welcome return post covid, and the balance in this fund at 31 March 2023 was £4,411. ## **Financial review** It is the policy of the charity that unrestricted funds, which have not been designated for a specific use, should be maintained at a level agreeable by the Trustees. The Trustees' considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. The Trustees' have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Structure, governance and management** The charity is an unincorporated charity. Each of the trustees is liable to contribution an amount not exceeding £10 towards the assets of the charity in the event of liquidation. The Trustees' who served during the year and up to the date of signature of the financial statements were: Mr Roger Mullan Mr Tony Smith Mr Norman Thomas 2 The Trustees' report was approved by the Board of Trustees'. .............................. .............................. .............................. Mr Roger Mullan Mr Tony Smith Mr Norman Thomas **Trustee Trustee Trustee** Date: ............................................. 2 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2023 2022
£ £ £ £
Notes
RECEIPTS
Torbay Council Grant 0 0 10,667
Membership Subscriptions 9,107 9,107 6,888
Membership Donations 2,681 2,681 0
Fundraising Activities 1a 3,907 2,189 6,096 -583
Porch Fund 9 2,608 2,608 525
Bar Takings 1b 171,535 171,535 139,900
Guest Fees 886 886 291
Room Hire 1c 16,787 16,787 11,411
Catering Income 1d 6,975 6,975 8,465
Gaming Receipts 1e 16,514 16,514 37,188
Interest Receivable 21 21 4
Donations 1g 3,332 3,332 0
Other Income 1f 7,843 7,843 4,501
Miscellaneous Income 19 19 0
242,215 2,189 244,385 219,257
PAYMENTS
Bar Purchases 2a 81,793 81,793 67,612
Bar Sundries 732 732 409
Wake Purchases 212 212 312
Wedding Costs 0 0 435
Wages and Salaries 121,525 121,525 107,001
Employers Pension Contribution 1,574 1,574 1,688
Furlough Wages 0 0 -7,206
Rates 3,173 3,173 2,316
Light and Heat 11,812 11,812 11,864
Licences 606 606 495
Insurance 3,703 3,703 2,717
Repairs and Maintenance 2b 7,038 7,038 11,459
Equipment Leasing 678 678 645
Telephone and Internet 1,097 1,097 1,003
Printing, Postage and Stationery 486 486 359
Laundry and Cleaning 2c 4,033 4,033 3,817
Accountancy 7,577 7,577 8,794
Sky and BT Sport Subscriptions 10,664 10,664 8,144
Bank Charges 2,999 2,999 1,711
Advertising 912 912 524
Legal 100 100 0
Members Other Expenses 0 0 2
Sundry 2d 446 446 41
Depreciation 1,737 1,737 1,861
262,897 0 262,897 226,003
Tranfer from Cherry Pie to Porch Fund 5,000 -5,000 0 0
SURPLUS/(DEFICIT) FOR THE YEAR -20,682 2,189 -18,493 -6,746
Fund balances at 1 April 2022 156,245 7,222 163,467 162,991
Fund balances at 31 March 2023 140,563 4,411 144,974 156,245
**----- End of picture text -----**
3 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
2023 2022
Notes £ £ £ £
Fixed Assets
Tangible Assets 3 128,022 134,264
Current Assets
Stocks 7,286 5,802
Debtors 4 1,280 7,494
Cash at Bank and In Hand 5 32,160 82,428
40,726 95,724
Current Liabilities 6 -23,774 -66,521
Net Current Assets 16,952 29,203
Total Assets Less Current Liabilities 144,974 163,467
Income Funds
Unrestricted Funds 140,563 156,245
Restricted Funds 7 4,411 7,222
144,974 163,467
**----- End of picture text -----**
Approved by Hookhills and Broadsands Park Community Centre on ………………….....….. and signed on their behalf by: .............................. Mr Roger Mullan ## **Trustee** .............................. Mr Tony Smith **Trustee** .............................. Mr Norman Thomas **Trustee** 4 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2023 2022
1 Receipts £ £ £ £
1a Fundraising Activities
20/20 202 202 40
Bonus Ball 1,061 1,061 212
Childrens' Christmas Party 589 589 265
Christmas Draw 2,206 2,206 0
Christmas Draw Expense -2,021 -2,021 0
Childrens' Christmas Party Expenses -437 -437 0
Meat Draw 3,567 3,567 688
Easter Draw 909 909 0
Jubilee Income 923 923 0
Jubilee Expenses -300 -300 0
Indoor Market 185 185 0
Cherry Pie Fayre Income 8,748 8,748 0
Cherry Pie Fayre Expenses -6,559 -6,559 0
New Years Eve 537 537 145
New Years Eve Entertainment -250 -250 -975
Saturday Night Entertainment -200 -200 0
Christmas Expenses -272 -272 -369
Membership Draw Expenses 0 -500
Meat Draw Expenses -2,180 -2,180 0
Quiz, Bingo and Raffle Expenses -612 -612 -89
3,907 2,189 6,096 -583
1b Bar Takings
Beverage 470 470 109
Bill Downey 9,690 9,690 9,787
Corkage 57 57 0
Crusader 161,255 161,255 129,957
Tubz Income 63 63 47
171,535 0 171,535 139,900
1c Room Hire
Bingo 511 511 362
Bridge 3,300 3,300 1,510
Focus SMB 1,010 1,010 380
Rent 6,000 6,000 5,400
Room Hire 5,098 5,098 3,103
Short Mat Bowls 320 320 370
Skittles 548 548 286
16,787 0 16,787 11,411
1d Catering Income
Catering Income 87 87 1,960
Sunday Lunches 7,786 7,786 5,628
Sunday Lunch Expenses -4,692 -4,692 -2,955
Christmas Lunches 741 741 424
Tuesday Lunches 4,559 4,559 4,621
Tuesday Lunch Expenses -1,506 -1,506 -1,213
6,975 0 6,975 8,465
**----- End of picture text -----**
5 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2023 2022
£ £ £ £
1e Gaming Receipts
Fruit Machine Income 39,398 39,398 92,190
Lotto Income 7,537 7,537 6,140
Snooker 2,312 2,312 1,381
Fruit Machine Expenses -25,613 -25,613 -55,861
Machine Games Duty -2,638 -2,638 -2,016
Lotto Expenses -4,482 -4,482 -4,646
16,514 0 16,514 37,188
1f Other Income
Trade Listing Rebate 5,004 5,004 4,501
Warm Spaces Grant 3,000 3,000 0
Warm Spaces Expenditure -161 -161 0
7,843 0 7,843 4,501
1g Donations
Lloyds - Donation to Porch fund 1,090 1,090 0
Interline - Donation to Youth Project 1,000 1,000 0
Tamar - Campaign and Radio Advert 500 500 0
Cash Donations 742 742 0
3,332 0 3,332 0
2 Payments
2a Bar Purchases
Opening Stock 5,802 5,802 0
Bar Purchases 82,052 82,052 66,612
Stocktaking Charges 1,225 1,225 1,000
Closing Stock -7,286 -7,286 0
81,793 0 81,793 67,612
2b Repairs and Maintenance
Equipment Repairs and Renewals 2,346 2,346 2,119
Property Repairs and Maintenance 4,692 4,692 9,340
7,038 0 7,038 11,459
2c Laundry and Cleaning
Laundry 982 982 675
Cleaning and Waste Services 3,051 3,051 3,142
4,033 0 4,033 3,817
2d Sundry
Customer Payment 0 20
Cash Expense - Palace Avenue 215 215 0
Cash Expense - A Wikes Plaster 210 210 0
British Legion Wreath 20 20 18
Car Parking 1 1 3
446 0 446 41
**----- End of picture text -----**
6 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** ## **3 Tangible Fixed Assets** |**Property**
**Improvements**
£
**Cost**
At 1 April 2022
123,002
Additions
78,971
National Lottering Funding
(83,853)
At 31 March 2023
118,120
**Depreciation**
At 1 April 2022
0
Depreciation Charged in the Year
0
At 31 March 2023
0
**Carrying Amount**
At 31 March 2023
118,120
At 31 March 2022
123,002|**Fixtures and**
**Fittings**
**£**
115,346
377
115,723
104,084
1,737
105,821
9,902
11,262|**Total**
**£**
238,348
79,348
317,696
104,084
1,737
105,821
128,022
134,264| |---|---|---| Property improvements are shown at cost. The Association acquired the freehold of the land and buildings for a 'peppercorn' sum. The committee and trustees realise that there is an inherent value in the freehold but as this would only be realised on the disbandment of the Association and any such value would then have to be distributed to local charities. There is currently no value in the freehold to the Association. The additions for the year of £78,971 and £23,400 last year was relating to the porch extension which has been majority funded by the National Lottery Community Grant. The grant has been matched to the expenditure. |**4 Debtors**
Prepayments
Other Debtor
MGD Control
VAT Repayable
**5 Cash at Bank and In Hand**
Current Account
Reserve Account
Fruit Machine Float
Meat Draw Account
Petty Cash|**2023**
**£**
1,280
0
0
0
1,280
**2023**
**£**
19,758
5,313
2,000
0
5,089
32,160|**2022**
**£**
1,514
2,667
1,362
1,951
7,494
**2022**
**£**
40,633
35,292
2,000
2,055
2,448
82,428| |---|---|---| 7 ## **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
6 Current Liabilities 2023 2022
£ £
Taxation and Social Security 3,955 1,650
Darnells Control Account 0 17,520
Trade Creditors 4,742 8,709
Nest Creditor 73 269
Members' Cards 2,085 2,087
Accured Income 4,690 9,779
Machine Games Duty 970 878
The National Lottery Funding 0 22,006
Accruals 7,259 3,623
23,774 66,521
**----- End of picture text -----**
8 **HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** **----- Start of picture text -----**
7 Restricted Funds Reserves 2023 2022
£ £ £ £
Cherry Pie Fund
Balance Brought Forward 7,222 7,251
Incoming Funds 8,748 0
Hannahs 0 -29
Donations -3,242 0
Other Event Expenses -3,317 0
Donation to Porch Fund -5,000 0
4,411 7,222
8 Porch Fund
Deficit in Fund to B/Fwd -869
Dontations Received 4,698
Bonus Ball Surplus 1,061
Easter Draw Surplus 674
Jubilee Surplus 623
National Lottery Grant Received 61,847
Porch Costs -78,971
Donation received from Cherry Pie fund 5,000
Deficit In Fund to C/Fwd -5,937
**----- End of picture text -----**
9