Trustees Report 21122 The main development has been the complets.on of the building works to improve the front access, entrance hall and the installation of an accessible toilet for the disabled. This has been the fulfi"Iment of a much needed project and was largely funded by a lottery grant, circa £80000, but around £20000 is still outstanding. Fundraising to cover the difference is now a priority. Otherwise the year has been one of recovery from the effects of the Covid pandemic. This has been patchy, with some sections, such as subsidised lunches, pre-school, skittles, bingo, short mat bowls etc. recovering to pre Covid levels relatively quickly. However, our main income stream, the bar, has struggled. A number of members have, unfortunately, passed away during the Covid emergency. Others are still wary of being in crowded areas. or have just got used to staying at home. The combined effect has seen us posting monthty losses on our accounts, which has eaten into our reserve funds. The focus has to be to overcome this problem and increase foorfall by both encouraging members back and recruiting new faces. Spending and therefore new developments, have been put on hold, as we address this situation.
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Accountants' report | 1 |
| Income and expenditure account | 2 |
| Balance sheet | 3 |
| Notes to the financial statements | 4 - 8 |
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION
CHARTERED ACCOUNTANTS' REPORT ON THE PREPARATION OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of Hookhills and Broadsands Park Community Association for the year ended 31 March 2022, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/members/regulations-standards-and-guidance/
This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement letter dated 9 November 2018. Our work has been undertaken solely to prepare for your approval the financial statements of Hookhills and Broadsands Park Community Association and state those matters that we have agreed to state to the charity's trustees, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Hookhills and Broadsands Park Community Association and the charity's trustees as a body, for our work or for this report.
It is your duty to ensure that Hookhills and Broadsands Park Community Association has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and deficit of Hookhills and Broadsands Park Community Association. You consider that Hookhills and Broadsands Park Community Association is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report.
We have not been instructed to carry out an audit or a review of the financial statements of Hookhills and Broadsands Park Community Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
Darnells Chartered Accountants Quay House Quay Road Newton Abbot Devon TQ12 2BU
…………………………….. Dated
1
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2022 2021
£ £ £ £
Notes
RECEIPTS
Torbay Council Grant 10,667 10,667 22,065
Membership subscriptions 6,888 6,888 4,605
Fundraising activities 1a -583 -583 -393
Porch Fund 8 525 525 30
Bar Takings 1b 139,900 139,900 39,126
Guest fees 291 291 89
Room hire 1c 11,411 11,411 5,664
Catering income 1d 8,465 8,465 1,852
Gaming receipts 1e 37,188 37,188 14,076
Interest receivable 4 4 35
Other income 1f 4,501 4,501 0
219,257 0 219,257 87,149
PAYMENTS
Bar purchases 2a 67,612 67,612 18,145
Bar sundries 409 409 112
Wake purchases 312 312
Wedding costs 435 435
Wages and salaries 107,001 107,001 91,199
Employers pension contribution 1,688 1,688 1,374
Payroll costs 0 2,534
Furlough Wages -7,206 -7,206 -40,960
Rates 2,316 2,316 1,722
Light and heat 11,864 11,864 10,316
Licences 495 495
Insurance 2,717 2,717 2,855
Repairs and maintenance 2b 11,459 11,459 6,051
Equipment leasing 645 645 856
Telephone and internet 1,003 1,003 1,216
Printing, postage and stationery 359 29 359 269
Laundry and cleaning 2c 3,817 3,817 1,197
Accountancy 8,794 8,794 5,940
Subscriptions and licences 0 320
Sky and BT sport subscriptions 8,144 8,144 1,441
Bank charges 1,711 1,711 679
Youth project expenses 0 2,265
Advertising 524 524 66
Members other expenses 2 2
Sundry 2d 41 41 12
Depreciation 1,861 1,861 1,534
226,003 29 226,003 109,143
SURPLUS/(DEFICIT) FOR THE YEAR -6,746 -29 -6,775 -21,994
Fund balances at 1 April 2021 162,991 7,251 170,242 192,236
Fund balances at 31 March 2022 156,245 7,222 163,467 170,242
----- End of picture text -----
2
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
2022 2021
Notes £ £ £ £
Fixed Assets
Tangible assets 3 134,264 108,293
Current Assets
Stocks 5,802 2,936
Debtors 4 7,494 7,875
Cash at bank and in hand 5 82,428 55,411
95,724 66,222
Current Liabilities 6 -66,521 -4,273
Net current assets 29,203 61,949
Total assets less current liabilities 163,467 170,242
Income Funds
Unrestricted funds 156,245 162,991
Restricted funds 7 7,222 7,251
163,467 170,242
----- End of picture text -----
Approved by Hookhills and Broadsands Park Community Centre on ………………….....….. and signed on their behalf by:
……………………………………………… A Smith Trustee
……………………………………………… K Pearce Chairman
3
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2022 2021
1 Receipts £ £ £ £
1a Fundraising activities
20/20 40 40 0
Bonus ball 212 212 -100
Childrens' Christmas party 265 265 0
Christmas draw 0 0 0
Meat draw 688 688 0
New years eve 145 145 0
New years eve Entertainment -975 -975
Saturday Night Entertainment 0 0 -83
Christmas draw expenses -369 -369 0
Membership draw expenses -500 -500 0
Meat draw expenses 0 0 -210
Quiz and Raffle expenses -89 -89 0
-583 0 -583 -393
1b Bar Takings
Beverage 109 109 18
Bill Downey 9,787 9,787 0
Crusader 129,957 129,957 39,108
Tubz income 47 47 0
139,900 0 139,900 39,126
1c Room hire
Bingo 362 362 34
Bridge 1,510 1,510 0
Focus SMB 380 380 0
Rent 5,400 5,400 5,400
Room hire 3,103 3,103 230
Short mat bowls 370 370 0
Skittles 286 286 0
11,411 0 11,411 5,664
1d Catering income
Catering income 1,960 1,960 0
Sunday lunches 5,628 5,628 131
Sunday lunch expenses -2,955
Christmas lunches 424 424 0
Tuesday lunches 4,621 4,621 2,756
Tuesday lunch expenses -1,213 -1,213 -1,035
8,465 0 11,420 1,852
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4
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2022 2021
£ £ £ £
1e Gaming receipts
Fruit machine income 92,190 92,190 38,675
Lotto income 6,140 6,140 0
Snooker 1,381 1,381 191
Fruit machine expenses -55,861 -55,861 -24,780
Machine games duty -2,016 -2,016 -10
Lotto expenses -4,646 -4,646 0
37,188 0 37,188 14,076
1f Other income
Trade listing rebate 4,501 4,501 0
Enhancement fund 0 0 0
4,501 0 4,501 0
2 Payments
2a Bar purchases
Bar purchases 66,612 66,612 17,645
Beverage expenses 0 0
Stocktaking charges 1,000 1,000 500
67,612 0 67,612 18,145
2b Repairs and maintenance
Equipment repairs and renewals 2,119 2,119 2,230
Property repairs and maintenance 9,340 9,340 3,636
Boiler expenses 0 185
11,459 0 11,459 6,051
2c Laundry and cleaning
Laundry 675 675 0
Cleaning and waste services 3,142 3,142 1,197
3,817 0 3,817 1,197
2d Sundry
Customer Payment 20 20 0
British Legion Wreath 18 18 12
Car Parking 3 3 0
0 0
41 0 41 12
----- End of picture text -----
5
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
| 3 Tangible fixed assets Property Improvements £ Cost At 1 April 2021 99,602 Additions 23,400 At 31 March 2022 123,002 Depreciation At 1 April 2021 0 Depreciation charged in the year 0 At 31 March 2022 0 Carrying amount At 31 March 2022 123,002 At 31 March 2021 99,602 |
Fixtures and Fittings £ 110,914 4,432 115,346 102,223 1,861 104,084 11,262 8,691 |
Total £ 210,516 27,832 238,348 102,223 1,861 104,084 134,264 108,293 |
|---|---|---|
Property improvements are shown at cost. The Association acquired the freehold of the land and buildings for a 'peppercorn' sum. The committee and trustees realise that there is an inherent value in the freehold but as this would only be realised on the disbandment of the Association and any such value would then have to be distributed to local charities. There is currently no value in the freehold to the Association.
The additions for the year of £23,400 was relating to the porch extension which is to be funded by the National Lottery Community Grant.
| 4 Debtors Prepayments Other Debtor MGD Control Furlough wages debtor VAT repayable 5 Cash at bank and in hand Current account Reserve account Fruit machine float Meat draw account Petty cash |
2022 £ 1,514 2,667 1,362 1,951 7,494 2022 £ 40,633 35,292 2,000 2,055 2,448 82,428 |
2021 £ 1,210 118 5,981 566 7,875 2021 £ 4,736 45,288 2,000 2,070 1,317 55,411 |
|---|---|---|
6
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
6 Current liabilities 2022 2021
£ £
Taxation and social security 1,650 844
Darnells control account 17,520 0
Trade creditors 8,709 -398
Nest creditor 269 124
Members' cards 2,087 1,569
Accured income 9,779 0
Machine Games Duty 878 0
The National Lottery Funding 22,006 0
Accruals 3,623 2,134
66,521 4,273
----- End of picture text -----
The National Lottery Funding grant received of £22,006, when the pord extention is completed this will be offset against the fixed asset in the balance sheet.
7
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
7 Restricted funds reserves 2022 2021
£ £ £ £
Cherry Pie fund
Balance brought forward 7,251 8,709
Henderson/Murray Surplus 0 807
Hannahs -29 0
Charity donations 0 -2,265
7,222 7,251
8 Porch Fund
Dontations received per the P&L 525
National Lottery Grant Received 22,006
Porch Costs -23,400
Deficit In Fund to C/Fwd -869
----- End of picture text -----
8
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Accountants' report | 1 |
| Income and expenditure account | 2 |
| Balance sheet | 3 |
| Notes to the financial statements | 4 - 8 |
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION
CHARTERED ACCOUNTANTS' REPORT ON THE PREPARATION OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of Hookhills and Broadsands Park Community Association for the year ended 31 March 2022, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/members/regulations-standards-and-guidance/
This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement letter dated 9 November 2018. Our work has been undertaken solely to prepare for your approval the financial statements of Hookhills and Broadsands Park Community Association and state those matters that we have agreed to state to the charity's trustees, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Hookhills and Broadsands Park Community Association and the charity's trustees as a body, for our work or for this report.
It is your duty to ensure that Hookhills and Broadsands Park Community Association has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and deficit of Hookhills and Broadsands Park Community Association. You consider that Hookhills and Broadsands Park Community Association is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report.
We have not been instructed to carry out an audit or a review of the financial statements of Hookhills and Broadsands Park Community Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
Darnells Chartered Accountants Quay House Quay Road Newton Abbot Devon TQ12 2BU
…………………………….. Dated
1
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2022 2021
£ £ £ £
Notes
RECEIPTS
Torbay Council Grant 10,667 10,667 22,065
Membership subscriptions 6,888 6,888 4,605
Fundraising activities 1a -583 -583 -393
Porch Fund 8 525 525 30
Bar Takings 1b 139,900 139,900 39,126
Guest fees 291 291 89
Room hire 1c 11,411 11,411 5,664
Catering income 1d 8,465 8,465 1,852
Gaming receipts 1e 37,188 37,188 14,076
Interest receivable 4 4 35
Other income 1f 4,501 4,501 0
219,257 0 219,257 87,149
PAYMENTS
Bar purchases 2a 67,612 67,612 18,145
Bar sundries 409 409 112
Wake purchases 312 312
Wedding costs 435 435
Wages and salaries 107,001 107,001 91,199
Employers pension contribution 1,688 1,688 1,374
Payroll costs 0 2,534
Furlough Wages -7,206 -7,206 -40,960
Rates 2,316 2,316 1,722
Light and heat 11,864 11,864 10,316
Licences 495 495
Insurance 2,717 2,717 2,855
Repairs and maintenance 2b 11,459 11,459 6,051
Equipment leasing 645 645 856
Telephone and internet 1,003 1,003 1,216
Printing, postage and stationery 359 29 359 269
Laundry and cleaning 2c 3,817 3,817 1,197
Accountancy 8,794 8,794 5,940
Subscriptions and licences 0 320
Sky and BT sport subscriptions 8,144 8,144 1,441
Bank charges 1,711 1,711 679
Youth project expenses 0 2,265
Advertising 524 524 66
Members other expenses 2 2
Sundry 2d 41 41 12
Depreciation 1,861 1,861 1,534
226,003 29 226,003 109,143
SURPLUS/(DEFICIT) FOR THE YEAR -6,746 -29 -6,775 -21,994
Fund balances at 1 April 2021 162,991 7,251 170,242 192,236
Fund balances at 31 March 2022 156,245 7,222 163,467 170,242
----- End of picture text -----
2
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
2022 2021
Notes £ £ £ £
Fixed Assets
Tangible assets 3 134,264 108,293
Current Assets
Stocks 5,802 2,936
Debtors 4 7,494 7,875
Cash at bank and in hand 5 82,428 55,411
95,724 66,222
Current Liabilities 6 -66,521 -4,273
Net current assets 29,203 61,949
Total assets less current liabilities 163,467 170,242
Income Funds
Unrestricted funds 156,245 162,991
Restricted funds 7 7,222 7,251
163,467 170,242
----- End of picture text -----
Approved by Hookhills and Broadsands Park Community Centre on ………………….....….. and signed on their behalf by:
……………………………………………… A Smith Trustee
……………………………………………… K Pearce Chairman
3
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2022 2021
1 Receipts £ £ £ £
1a Fundraising activities
20/20 40 40 0
Bonus ball 212 212 -100
Childrens' Christmas party 265 265 0
Christmas draw 0 0 0
Meat draw 688 688 0
New years eve 145 145 0
New years eve Entertainment -975 -975
Saturday Night Entertainment 0 0 -83
Christmas draw expenses -369 -369 0
Membership draw expenses -500 -500 0
Meat draw expenses 0 0 -210
Quiz and Raffle expenses -89 -89 0
-583 0 -583 -393
1b Bar Takings
Beverage 109 109 18
Bill Downey 9,787 9,787 0
Crusader 129,957 129,957 39,108
Tubz income 47 47 0
139,900 0 139,900 39,126
1c Room hire
Bingo 362 362 34
Bridge 1,510 1,510 0
Focus SMB 380 380 0
Rent 5,400 5,400 5,400
Room hire 3,103 3,103 230
Short mat bowls 370 370 0
Skittles 286 286 0
11,411 0 11,411 5,664
1d Catering income
Catering income 1,960 1,960 0
Sunday lunches 5,628 5,628 131
Sunday lunch expenses -2,955
Christmas lunches 424 424 0
Tuesday lunches 4,621 4,621 2,756
Tuesday lunch expenses -1,213 -1,213 -1,035
8,465 0 11,420 1,852
----- End of picture text -----
4
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2022 2021
£ £ £ £
1e Gaming receipts
Fruit machine income 92,190 92,190 38,675
Lotto income 6,140 6,140 0
Snooker 1,381 1,381 191
Fruit machine expenses -55,861 -55,861 -24,780
Machine games duty -2,016 -2,016 -10
Lotto expenses -4,646 -4,646 0
37,188 0 37,188 14,076
1f Other income
Trade listing rebate 4,501 4,501 0
Enhancement fund 0 0 0
4,501 0 4,501 0
2 Payments
2a Bar purchases
Bar purchases 66,612 66,612 17,645
Beverage expenses 0 0
Stocktaking charges 1,000 1,000 500
67,612 0 67,612 18,145
2b Repairs and maintenance
Equipment repairs and renewals 2,119 2,119 2,230
Property repairs and maintenance 9,340 9,340 3,636
Boiler expenses 0 185
11,459 0 11,459 6,051
2c Laundry and cleaning
Laundry 675 675 0
Cleaning and waste services 3,142 3,142 1,197
3,817 0 3,817 1,197
2d Sundry
Customer Payment 20 20 0
British Legion Wreath 18 18 12
Car Parking 3 3 0
0 0
41 0 41 12
----- End of picture text -----
5
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
| 3 Tangible fixed assets Property Improvements £ Cost At 1 April 2021 99,602 Additions 23,400 At 31 March 2022 123,002 Depreciation At 1 April 2021 0 Depreciation charged in the year 0 At 31 March 2022 0 Carrying amount At 31 March 2022 123,002 At 31 March 2021 99,602 |
Fixtures and Fittings £ 110,914 4,432 115,346 102,223 1,861 104,084 11,262 8,691 |
Total £ 210,516 27,832 238,348 102,223 1,861 104,084 134,264 108,293 |
|---|---|---|
Property improvements are shown at cost. The Association acquired the freehold of the land and buildings for a 'peppercorn' sum. The committee and trustees realise that there is an inherent value in the freehold but as this would only be realised on the disbandment of the Association and any such value would then have to be distributed to local charities. There is currently no value in the freehold to the Association.
The additions for the year of £23,400 was relating to the porch extension which is to be funded by the National Lottery Community Grant.
| 4 Debtors Prepayments Other Debtor MGD Control Furlough wages debtor VAT repayable 5 Cash at bank and in hand Current account Reserve account Fruit machine float Meat draw account Petty cash |
2022 £ 1,514 2,667 1,362 1,951 7,494 2022 £ 40,633 35,292 2,000 2,055 2,448 82,428 |
2021 £ 1,210 118 5,981 566 7,875 2021 £ 4,736 45,288 2,000 2,070 1,317 55,411 |
|---|---|---|
6
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
6 Current liabilities 2022 2021
£ £
Taxation and social security 1,650 844
Darnells control account 17,520 0
Trade creditors 8,709 -398
Nest creditor 269 124
Members' cards 2,087 1,569
Accured income 9,779 0
Machine Games Duty 878 0
The National Lottery Funding 22,006 0
Accruals 3,623 2,134
66,521 4,273
----- End of picture text -----
The National Lottery Funding grant received of £22,006, when the pord extention is completed this will be offset against the fixed asset in the balance sheet.
7
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
7 Restricted funds reserves 2022 2021
£ £ £ £
Cherry Pie fund
Balance brought forward 7,251 8,709
Henderson/Murray Surplus 0 807
Hannahs -29 0
Charity donations 0 -2,265
7,222 7,251
8 Porch Fund
Dontations received per the P&L 525
National Lottery Grant Received 22,006
Porch Costs -23,400
Deficit In Fund to C/Fwd -869
----- End of picture text -----
8