## Trustees' Annual Report
## For the period
From (start date) **0 1 0 1 2 4** to end date **3 1 1 2 2 4**
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Section A Reference and administration details
Charity name Letchworth and Baldock District Scout Council
Other names the charity is known by
Registered charity number (if any) 2 7 9 8 6 0
HQ registration number
Charity’s principal address 11 Kingsfield House, Hadrian Way
Baldock
Herts
Postcode S G 7 6 F R
Names of the charity trustees who manage the charity
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23|Squirrel Scout Section / Beaver Scout Section
District Treasurer
Jacob Tyler
Trustee
Philip Charsley
District Treasurer
Trustee
George Muge
Christopher King
Hayley Palmer
**Trustee Name**
District Youth Lead
Robert Coldrey
Russel Paul Wake
Explorer Scout Section
Paul Tyler
Kenneth George Osborne
Beth Aird
Cub Scout Section / Scout Section
Scout Section
Leadership Team Member
Volunteering Development Team Leader
Programme Team Leader & 14-24 Team
Leader
District Lead Volunteer
**Office (if any)**
District Chairperson
Tara Lewis-Smith
Wendy Tierney
Glenn Read
Paul Tyler
1 LT700001 (1st February 2017)|Until 31 Dec 2024
**Dates if not for whole**
**year**
Until 31 Dec 2024
From 1 Jan 2025|
|---|---|---|
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Members of the Trustee Board complete_'Being a Trustee in_
_Scouts'_training within the first 180 days of joining the trustee
board.
This District Trustee Board exists to support the District Lead
Volunteer in meeting the responsibilities of the appointment
and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Managing Risks.
(e.g. trust deed, constitution)
Type of governing document
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
Policies and procedures adopted for:
(e.g. trust, association, company)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
How the charity is constituted
The District is a trust established under its rules which are
common to all Scouts.
(e.g. appointed by, elected by)
Trustee selection methods||
2 LT700001 (1st February 2017)
|||
|---|---|
|**Section B**|**Structure, governance and management (continued)**|
||**Risk and Internal Control**
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are: Damage to the building, property and
equipment. The District would request the use of buildings,
property and equipment from neighbouring organisations such
as the church, community centre and other Scout Groups.
Similar reciprocal arrangements exist with these
organisations. The District has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Trustee Board could raise the value of subscriptions to
increase the income to the District on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities of the District. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the
complete closure of the District.
Reduction or loss of members. The District directly provides
activities for young people aged 14 to 25. If there was a
reduction in membership in a particular section then there
would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of
the District Explorer Scout or Network units.|
3 LT700001 (1st February 2017)
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Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set
Scouting exists to actively engage and support young people
out in its governing document
in their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Public benefit statement The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of This year most activites have returned to normal following the
the charity during the year Covid Pandemic, although the Gang Show was again not
held. Numbers of Youth members are also returning to pre-
pandemic levels.
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4 LT700001 (1st February 2017)
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Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income and fundraising activities fall short. The District
Executive Committee considers that the District should hold a
sum equivalent to 3 months running costs, circa £10,000.
The District held reserves of approximately £30,000 against
this at year end.
Investment Policy
The District does not have sufficient funds to invest in longer
term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) P Charsley K G Osborne
Full name(s) Philip Charsley Kenneth George Osborne
Position (eg Secretary, Chair) Treasurer Chair
Date 2 0 0 4 2 5
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5 LT700001 (1st February 2017)
##
##
##
##
#
##
||Unrestricted
funds|Restricted
funds|Restricted
funds|Endowme
ntfunds|Total funds|Total funds||Lastyear|
|---|---|---|---|---|---|---|---|---|
|Al Receipts|to nearest £|to nearest £||to nearest £|to nearest|£|||
|A2 Asset and investment|||||||||
|sales, etc.|6,540~||||6,540|||0|
|Totalreceipts[|96,16011|52,96511||oIl|149,1|241|I|84,8531|
|A3 Payments|||||||||
|Membership subscriptions,|||||||||
|Sectional Activities|||||||||
|District Activities|||||||||
|Bank charges|||||||||
|District HQ improvements|||||||||
|Scout shop|||||||||
|International Fund|||||||||
|Jamborees and Expeditions|||||||||
|Lochearnhead expedition 2012|||||||||
|A4 Asset and investment|||||||||
|purchases, etc.|||||||||
||23,859||||||||
|Totalpayments|112,568
Fl|12,970|~||125,538|I||fl363|
|Netofreceipts/(payments)|(16,409)|39,995||0|23,586|||(8,509)|
|A5 Transfers between funds|(12)||12|0||0|||
|A6 cash funds last year end
Cash funds thisyearend|68,244
51,823|7,368
______
0
47,375
2|||75,612
99,198||______ 84,121
75,612||
##
##
##
|||||esc|R|estricted||
|---|---|---|---|---|---|---|---|
|Categories|Details|||ed funds||funds||
|BI Cash funds|Bank current account
Cash in hand|||to nearest £
51,802
21|to|nearest £||
||JCheques not banked|||||||
|||Totalcash funds||I
51,821||||
||||payments account(s))|||||
|||||Unrestrict|Restricted|||
|||||ed funds||funds||
||Details|||to nearest £|to|nearest £||
|B2 Other monetary assets|none|||0||0||
|||||0||0||
|B3 investment assets|Details
Inone|||Fund to
which asset
op|Cost (optional)||Currentvalue
(optional)
01|
|B4 Assets retained for the|Details
Badge Secretary’s stock|||Fund to
which asset
Unrestricted|Cost (optional)||Current value|
|charity’s own use|Minibus
Gang Show Costumes|||Unrestricted
Unrestricted||||
||District Camping Equipment|||Unrestricted||||
||Scout Shop|||Unrestricted||||
|B5 Liabilities|Details|||Fund to
which|Amount due
(optional)||When due
(optional)|
|Signed by one or two trustees on||||||||
|behalf of all the trustees||Signature||Print|Name||Date of|
||||||||approval|
|||||K Osborn|||24-Jun-25|
|||||P Charsley|||24-Jun-25|
##
##
##
##
#
##
||Unrestricted
funds|Restricted
funds|Restricted
funds|Endowme
ntfunds|Total funds|Total funds||Lastyear|
|---|---|---|---|---|---|---|---|---|
|Al Receipts|to nearest £|to nearest £||to nearest £|to nearest|£|||
|A2 Asset and investment|||||||||
|sales, etc.|6,540~||||6,540|||0|
|Totalreceipts[|96,16011|52,96511||oIl|149,1|241|I|84,8531|
|A3 Payments|||||||||
|Membership subscriptions,|||||||||
|Sectional Activities|||||||||
|District Activities|||||||||
|Bank charges|||||||||
|District HQ improvements|||||||||
|Scout shop|||||||||
|International Fund|||||||||
|Jamborees and Expeditions|||||||||
|Lochearnhead expedition 2012|||||||||
|A4 Asset and investment|||||||||
|purchases, etc.|||||||||
||23,859||||||||
|Totalpayments|112,568
Fl|12,970|~||125,538|I||fl363|
|Netofreceipts/(payments)|(16,409)|39,995||0|23,586|||(8,509)|
|A5 Transfers between funds|(12)||12|0||0|||
|A6 cash funds last year end
Cash funds thisyearend|68,244
51,823|7,368
______
0
47,375
2|||75,612
99,198||______ 84,121
75,612||
##
##
##
|||||esc|R|estricted||
|---|---|---|---|---|---|---|---|
|Categories|Details|||ed funds||funds||
|BI Cash funds|Bank current account
Cash in hand|||to nearest £
51,802
21|to|nearest £||
||JCheques not banked|||||||
|||Totalcash funds||I
51,821||||
||||payments account(s))|||||
|||||Unrestrict|Restricted|||
|||||ed funds||funds||
||Details|||to nearest £|to|nearest £||
|B2 Other monetary assets|none|||0||0||
|||||0||0||
|B3 investment assets|Details
Inone|||Fund to
which asset
op|Cost (optional)||Currentvalue
(optional)
01|
|B4 Assets retained for the|Details
Badge Secretary’s stock|||Fund to
which asset
Unrestricted|Cost (optional)||Current value|
|charity’s own use|Minibus
Gang Show Costumes|||Unrestricted
Unrestricted||||
||District Camping Equipment|||Unrestricted||||
||Scout Shop|||Unrestricted||||
|B5 Liabilities|Details|||Fund to
which|Amount due
(optional)||When due
(optional)|
|Signed by one or two trustees on||||||||
|behalf of all the trustees||Signature||Print|Name||Date of|
||||||||approval|
|||||K Osborn|||24-Jun-25|
|||||P Charsley|||24-Jun-25|