Trustees' Annual Report
For the period
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From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name Letchworth and Baldock District Scout Council
Other names the charity is known by
Registered charity number (if any) 2 7 9 8 6 0
HQ registration number
Charity’s principal address 11 Kingsfield House, Hadrian Way
Baldock
Herts
Postcode S G 7 6 F R
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 |
Sophie Malone Scout Network Member District Commissioner Clair Calver District Explorer Scout Commissioner Wendy Tierney Deputy District Commissioner Apryl Goodwin Philip Charsley Trustee Name Beaver Scout Section Kenneth George Osborne Russel Paul Wake Robert Coldrey David Jordan District Chair Cub Scout Section Scout Network Scout Active Support Christopher King District Youth Commissioner Paul Tyler Glenn Read Explorer Scout Section Scout Section Awards Coordinator Member Hayley Palmer Alan James Mann Wendy Tierney Robert Coldrey District Commissioner District Secretary District Treasurer Christopher King District Explorer Scout Commissioner Office (if any) Network Commissioner Andrew Masson George Muge Jacob Tyler Michael John Durrant Jeremy Croxford Data Manager Beth Aird District Youth Commissioner member |
from 11 May 2023 from 11 May 2023 until 11 May 2023 from 23 Jan 2023 from 11 May 2023 from 23 Jan 2023 Dates if not for whole year until 23 Jan 2023 until 23 Jan 2023 until 11 May 2023 until 11 May 2023 from 23 Jan 2023 |
|---|---|---|
1 LT700001 (1st February 2017)
Section B Structure, governance and management
Description of the charity’s trusts Type of governing document The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the District Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Members of the Executive Committee complete 'Essential Policies and procedures adopted for: Information for Executive Committee' training within the first a) the induction and training of trustees; 5 months of joining the committee. b) trustee' consideration of major risks and the systems and procedures to This District Executive Committee exists to support the manage them District Commisioner in meeting the responsibilities of the appointment and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required.
Section B
Structure, governance and management (continued)
2 LT700001 (1st February 2017)
Risk and Internal Control
The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District.
Reduction or loss of members. The District directly provides activities for young people aged 14 to 25. If there was a reduction in membership in a particular section then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District Explorer Scout or Network units.
3 LT700001 (1st February 2017)
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Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set
Scouting exists to actively engage and support young people
out in its governing document
in their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Public benefit statement The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of This year most activites have returned to normal following
the charity during the year the Covid Pandemic, although the Gang Show was again not
held. Numbers of Youth members are also returning to pre-
pandemic levels.
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4 LT700001 (1st February 2017)
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Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Executive Committee considers that the District
should hold a sum equivalent to 3 months running costs,
circa £10,000.
The District held reserves of approximately £30,000 against
this at year end.
Investment Policy
The District does not have sufficient funds to invest in longer
term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
Section G Declaration
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The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
2 0 0 4 2 4 P Charsley Philip Charsley Treasurer Kenneth George Osborne Chair K G Osborne |
|---|---|
5 LT700001 (1st February 2017)
| Unrestricted funds |
Restricted funds |
Endowment funds |
Totalfunds | Lastyear | |||
|---|---|---|---|---|---|---|---|
| A1 | tonearest € | tonearestf | tonearestf | tonearest € | tonearestf | ||
| Membership subscriptions: | 35,701 | 35,701 | 34,569 | ||||
| Banklnterest | 846 | 846 | {95 | ||||
| GrantsandDonations | 2,648 | 2,648 | 3,522 | ||||
| SectionalActivities | 23,692 | 23,692 | 2,104 | ||||
| DistrictActivities | 9,280 | 9,280 | 13,297 | ||||
| District HQ improvements | 3,391 | 3,391 | 15,033 | ||||
| Scout Shop | 5,660 | 5,660 | |||||
| International Fund | 0 | {8,496 | |||||
| WorldJamboree | 3,425 | 3,425 | |||||
| Lochearnhead expedition 2025 | 2'.10 | 210 | 7,341 | ||||
| I | sr,zrg |
3,635 | 84,853 | 94,557 | |||
| A2Asset and investment | |||||||
| sales, etc. | |||||||
| Total receipts | 81,219 | 3,635 | 84,853 | 94,557 | |||
| A3 Payments | |||||||
| Membership Fees | 30,500 | 30,500 | 30,000 | ||||
| Bank Charges | 60 | 60 | 81 | ||||
| SectionalActivities | 25,730 | 25,730 | 14,026 | ||||
| DistrictActivities | 19,997 | 19,997 | 17,688 | ||||
| DistrictHQ improvements | 5,560 | 5,560 | 90 | ||||
| Scout Shop | 4,571 | 4,571 | 4,529 | ||||
| lnternationalFund | 900 | 900 | 300 | ||||
| JamboreesandExpeditions | 6,045 | 6,045 | 13,050 | ||||
| Subtotal | 86,418 | 6,945 | 93,363 | I | ,r,r.rl |
||
| A4Asset and investment | |||||||
| purchases,etc. | |||||||
| Totalpayments | 86,418 | 6,945 | 93,363 | 79,763 | |||
| Netofreceipts/(paym ents) | -5,'!99 | -3,310 | -9,509 | 14,794 | |||
| A5Transfersbetweenfunds | -2,769 | 2,768 | |||||
| A6 Cashfundslast year end | 76,211 | 7,909 | 84,120 | 69,327 | |||
| Cashfundsthis year end | 68,243 | 7,368 | 75,611 | 84,121 |
| SectionBStatement | of asse | ts andliabilitie | satthe en | satthe en | d ofthep | erio | d | |
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | |||||||
| ffiet*r{s | funds | funds | ||||||
| tonearest € | tonearest € | |||||||
| 81Cashfunds | Bank current | accounts | 68,236 | 7,368 | 75,604 | |||
| Cash in hand | 7 | 7 | ||||||
| Cheques not | banked | |||||||
| Totalcashfunds | 68,243 | 7,368 | 75,611 | |||||
| (agree balanceswithreceiptsandpayments | ||||||||
| account(s)) | ||||||||
| Unrestricted | Restricted | |||||||
| funds | funds | |||||||
| Details | tonearestt | tonearestI | ||||||
| 82 Other monetary assets | none | |||||||
| Fundto which asset |
Cost(optional) | Current value | ||||||
| 83lnvestment assets | none | |||||||
| Details | Fundto which asset |
Cost (optional) | Current value | |||||
| 84Assetsretainedforthe charity'sownuse |
BadgeSecretary'sstock | Restricted | 1,868 | |||||
| Minibus | Unrestricted | 4,968 | ||||||
| Gang Show Costumes | Restricted | 3,500 | ||||||
| District Camping Equipment | Unrestricted | 18,000 | ||||||
| Scout Shop Stock | Unrestricted | 4,170 | ||||||
| Fundtowhich | Amountdue | When due | ||||||
| Betails | ||||||||
| 85Liabilities | Badge prepayments | Unrestricted | 1,699 | |||||
| Signedbyone or twotrusteeson behalf of all thetrustees |
Signature | Print Name | Dateof | |||||
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