2020-12-31-accounts - Letchworth And Baldock District Scout Council

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1
Section A Reference and administration details
Charity name Letchworth and Baldock District Scout Council
Other names the charity is known by
Registered charity number (if any) 2 7 9 8 6 0
HQ registration number
Charity’s principal address 11 Kingsfield House, Hadrian Way
Baldock
Herts
Postcode S G 7 6 F R
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Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Louise Young Beaver Scout Section Fiona Potts Cub Scout Section Scout Section Apryl Goodwin Philip Charsley Trustee Name Beaver Scout Section Philip Scoot Kenneth George Osborne Russel Paul Wake David Jordan District Chair Cub Scout Section Scout Network Scout Active Support Robert Coldrey Youth Commissioner Paul Tyler Christopher King Explorer Scout Section Awards Coordinator Member Paul Taylor Hayley Palmer Alan James Mann Wendy Tierney Office (if any) Network Commissioner Andrew Masson George Muge Jacob Tyler District Commissioner District Secretary District Treasurer District Explorer Scout Commissioner Michael John Durrant Jeremy Croxford Member Data Manager Member	until May 2020 until May 2020 Dates if not for whole year from May 2021 from March 2020 from May 2021 until May 2020

1 LT700001 (1st February 2017)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them (e.g. trust, association, company) How the charity is constituted The District is a trust established under its rules which are common to all Scouts. The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commisioner in meeting the responsibilities of the appointment and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required. (e.g. appointed by, elected by) Trustee selection methods

Section B

Structure, governance and management

Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
You may choose to include additional
information, where relevant, about:
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
(e.g. trust, association, company)
How the charity is constituted
The District is a trust established under its rules which are
common to all Scouts.
The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This District Executive Committee exists to support the
District Commisioner in meeting the responsibilities of the
appointment and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required.
(e.g. appointed by, elected by)
Trustee selection methods

2 LT700001 (1st February 2017)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Effects of Covid 19 Epidemic on activities and finances: Risk assessments were developed for each activity section based on Scout Association guidance, and no activity was permitted without an approved risk assessment. Financial effects were related to loss of income, and Government Grants were obtained to mitigate these consequences. Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District directly provides activities for young people aged 14 to 25. If there was a reduction in membership in a particular section then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District Explorer Scout or Network units.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are: Effects of Covid 19 Epidemic on
activities and finances: Risk assessments were developed
for each activity section based on Scout Association
guidance, and no activity was permitted without an approved
risk assessment.
Financial effects were related to loss of income, and
Government Grants were obtained to mitigate these
consequences. Damage to the building, property and
equipment. The District would request the use of buildings,
property and equipment from neighbouring organisations
such as the church, community centre and other Scout
Groups. Similar reciprocal arrangements exist with these
organisations. The District has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the District on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
District. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District directly provides
activities for young people aged 14 to 25. If there was a
reduction in membership in a particular section then there
would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of
the District Explorer Scout or Network units.

3 LT700001 (1st February 2017)

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Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set
Scouting exists to actively engage and support young people
out in its governing document
in their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Public benefit statement The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of The District has operated a severely restricted programme
the charity during the year of activities for the Beaver Section, the Cub Section, the
Scout Section, the Explorer Scout Section and the Scout
Network due to Covid 19, but use was made of internet
connectivity when face to face meetings were not possible. It
could not put on a Gang Show, and the Scout Active Support
Section did not meet due to the age of the members.
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4 LT700001 (1st February 2017)

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Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Executive Committee considers that the District
should hold a sum equivalent to 3 months running costs,
circa £10,000.
The District held reserves of approximately £23,000 against
this at year end.
Investment Policy
The District does not have sufficient funds to invest in longer
term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
Section G Declaration
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The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	2 5 0 4 2 1 P Charsley Philip Charsley Treasurer Kenneth George Osborne Chair K G Osborne

5 LT700001 (1st February 2017)

Letchworth and Baldock District Scout Council - Charity No 279860 Receipts and payments accounts For thè riod 1st January 2020 to 31st Dècèmbèr 2020 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year A1 Receipts to ne8rest È to t7•ar•5t £ to nèarest £ to nearest£ to nearest £ Dlembership subsctiplions.. 3,714 3,714 5,911 Sank Inteiest 26 26 37 Grants and Donations 14,375 14.375 8,592 Sectional Activities 3,917 3,917 20,649 District Activilies 9,783 9,783 16,239 International Fund 2,300 2,300 3,505 DHQ Impfovement 26,284 26.284 Gift Aid 1,989 Jamborees and expedilittns 23,915 23,915 250 Sub total 31,814 52,499 84,313 57,172 A2 Asset and Investment sales, etc. Total receipts 31,814 52,499 84,313 57.17 A3 Payments Bank Charges 75 75 65 Sectional Activitie8 4,613 4,613 34,632 District Activities 13,822 18,271 Interna11onal Fund 1,936 Donations 190 190 162 District HQ improvements 21,174 21,174 J8mbor885 arKI ex editions 885 88S 3,399 Sub total 18,701 22,059 40,760 58.465 A4 Asset and investment purchases, etc. Total payments 18,701 22,059 40.7 &) 58.465 Net of receipts/{payments) AS Transfers between funds 13,113 30,440 43,553 -1,293 A6 Cash funds last year end Cash funds this year end 44,880 46,175 13,113 30,440 88,433 44,880

Section B Statement of assets and liabilities. at the end of the period Unrestrtcted Restricted funds funds to nearest £ to nearest £ Catefjories Details B1 Cash funds ank currenl account 53,4S6 34,864 88,320 Cash in hand 113 113 Cheques not banked Totsl cash funds 53,569 34,864 88,433 agre& balances with rec&ipts arbj payments a¢Gouni(sll Unrestrlcted Restricted funds funds to nearest £ to nearest £ Details B2 Other monetary assets none Fund to which asset belon Cost loptionall Current value o tlonal Details B3 Investment assets none Fund to which asset bplon s Unreslr¢cted Current value loptlonall 3,759 Details Badge Secrelatys slcck Cost loptlonall B4 Assets retained for th8 charity's own use Minibus and trailer Unrestricted 3,515 Gang Show Costumes Unrestricted 3,500 Distiicl Camping Equipment Unrestricted 25,524 Fund to which relates Unrestricted Amount duè tional 311 When due o tional Details Badge Prtpayfflents BS Liabilities Signed by one or two trustees on behalf of all the Iruslees Signature Print Name Date of roval K Osborne P Charsley 10-Ma -21 10-Ma -21

INDEPENDENT EXAMINER'S REPORTTO THETRUSTEES OF LEfcHWORTH AND BALDOCK DISTRICT SCOUT COUNCIL Independent examiner's report to the trustees ot Letchworth and Baldock District Scout Council I report to the charity trustees on my examination of the accounts of the Letchworth and Baldock District Scout Council (the Trust) for the year ended 31 December 2020. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts setout in the Charities (Accounts and Reports) Regulations 2008 otherthan any requirement thatthe accounts give a true and fairview which is not a matter considered as part of an independent examination. I confirm that there are no other matters to which your attention should be drawn to enable a prop derstanding of the accounts to be reached. IA Hunt FCA 100 Howard Drive Letchworth Garden City SG6 2DG 10 May 2021