Trustees. Annual Report for the period Period slart date ,. Peri&J end date Scouts 2nd Stlvos S•a Scout Group 1 2021 31 12 2021 From Section-A Reference and administration details,. Charity name 2￿6 St Ives {Hunts) Sea Scout Group Other names charity is known by Sl Ives Sea Scout Group Reglstered charlty number Ilf any) 279852 Charlty'¥ prlnclpal address Holt Island, Church Street St Ives Cambridgeshire Postcode PE27 6DG Names of the charlty trustees who manage the Charity Dat•¥ act•d 11 not for whole ear Truste8 r￿me Office Ilf 8nyl Nam• of por¥on lor body) entlY•d toa olTrt tru8t8e Ilan Rob Taylor Lousia Jones Group Scout Leader Group Chairman Group Secretsry Claire-Joanne Stewart Jo Taylor Mike Leasure HaNey FerrEs Linda Moore Alison Marshall John Hladkiwskyj Simon Flanagan Simon Margol Peter Sullivan Group Treasurer Scout Leader Cub Leader Beaver Leader ¢X 8 To 181h July 2021 10 12 13 Francesca Megicks Names ofth¢ tw$t&es for the charity, if any. {for example, any custodian trustees) Name Dates acted rf not for whole ear The Scout Associalion Trust Corporation in respect of the Lease for Holl Island from Hunlingdonshire District Council To 241h Sept 2021 2 St Ives Sea Scout Group Tnstee$ Annual Report Names and addresses of advisers (Optional infomiationl of adv15er Name Address 51 Kent Road, Huntingdon, PE29 7JG ObseNer John Taylor Name of chief executive Of names of senior staff members Ioptlonal Infomatlonl o'v.érnanceiandFmaria eMen't￿,.￿: Descrlptlon of the charlty's trusts The Group's governing documents are those ofthe The Scout Association. They consist of a Royal Charter, which in turn gives aulhority lo Ihe Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Type of governing do¢ument How the charity is constituted The Group is an educational charity, established under rules which are common to all Scout Groups. The Group is managed by the Group Executive Committee. the members of which are also the Charity Trustees. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibililies of their appointment and is responsible for-. Maintenance of the Group's propety; Raising funds and administration of the Group's finances., Insurance of persons, propety and equipment. - Group public occasions., Assisting in the recruitment of leaders and olher adull supporters.. Appointing any sub committees Ihal may be required., and. - Appointing Group Administrators and Advisors other than those who are elected. The Committee comprises three independenl representatives Chair. Treasurer and Secretary- logether with the Group Scout Leader. individual Section Leaders (if they opt to take on Ihe responsibility), elected members, nominated members and co-opted members. The Group Execulive Committee rr*ets 516 limes a year. 2￿￿ St Ives Sea Scout Group Trustees Annual Report Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance Issues a) The inductson and training of trustees., Members ofthe Executwe Committee are required to complete a programme of mandatory training within the first 5 months of joining the committee. They are also cleared for working wrth children by the Disclosure and Barring Service. b) trustee, consideration of major risks and the systems and procedures to manage them The Group Execulive Commttlee has identified Ihe major risks lo which they believe the Group is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of con￿rn that have been identified are.. Damage to the buSldlng, property and equipment This is assessed as a Medium risk with good controls. The building is equipped with fire detectors. alarms and extinguishers. In the event of damage, the Group would request Ihe use of buikling5, propety and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisalions. The Group has sufficient buildings and contents insurance in place to mitigate against pemanenl loss, except for that due to flooding. Injury to leaders, helpers, supporters and members This is assessed as a Medium risk with good controls. All Leaders are trained to minimise injury to themselves and others. Written Risk Assessments are undertaken before all activilies and a process of dynamic risk assessment 15 continued during activities. Through annual membership fees, The Group contributes to the Scout Association's national accident insurance poI￿y. Reduced income from fund raising This is assessed as a Medlum risk wilh reasonable controls. The Group is primarity relianl upon income from membership subscriptions and fundraising. The Group holds a reserve lo ensure Ihe continuity of activities should there be a Major reduction in income. The Committee has the option to raise subscription fees la increase the income to the group on an ongoing basis, either temporarily or pemanently. Reduction or loss of leaders and olher adult volunteers This is assessed as a Medium risk wtlh reasonable controls. The Group is totally reliant upon volunteets lo run and administer the activities of The Group. If there was a reduction in the number of leaders to ari unacceptable level in a particular section or the Group as a whole, there would have lo be a contraction, consolidalion or closure of a seclion. In the worst-case scenario. this could result in the complete closure of the Group. The Group is always acttvely recruiting for additional Leaders. 2rA st Ives Sea Scout Group Trustees Annual Report Reduction or loss ofyoung members Based on the predicted growth of si Ives and the demand for scouting. this is assessed as a Low risk. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidalion or closure of a section. In the worst-case scenario. the complete closure of the Group could result. Risk and Internal Control The group has in place systems of Internal controls Ihal are designed lo provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all paymenls and comprehensive insurance policies to ensure that insurable risks arè covered. e.cti.vesoand. activ.Ities-Y4%.' Tha Purpose of Scouting Scouting exists to acts'vely engage and support young people in their personal development. empowering them to make a positive cofttribution to society. Summary ofthe objects of the ¢harity set out in 115 governing document The Values of Scoutlng As Scouts we are guided by these values.. Integrity- We acl wlh integrity; we are honest. trustsvorthy and loyal. Respect- We have self-respect and respecl for others. Care- We support others and take ¢aie of the world in which we live. Bellef - We explore our faiths. bel￿f$ and attitudes. Co￿peratIon- We make a positive drfference., w8 co-operate with others and make friends. The Scout Method Scouting takes place ￿en young people. in partnership with adults, work logelher based on the values of Scouting and.. enjoy what they are doing and have fun take part in a¢livilies indoors and outdoors learn by doing share in spiritual reflection tske responsibility and make choices undertake new and challenging activities make and live by their Promise. St Ives Sea Scout Group Trustees Annual Report Summary of the main a¢tivitie5 undertaken for the public benefft in relation lo these objects linc5ude within this section the slalutory declaration that Iruslees have had regard to the guidance issued by the Charity Commission on publi¢ benefit) The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potenlials. as individuals, as responsible citizens and as members of their local national and inlernational communities. The method of achieving the Aim of the Association is by providing an enjoyable and attraclive scheme of progressive training, based on the Scoul Promise and Law and guided by adult leadership. The Group meets the Charity Commission's public benefit criteria under both the advancemenl of educalion and the advancement of citizenship or community development headings. AddltSonal details of objectives and activities Policy on Grant Making.. The Group does not make grants to other bodies. however it does Occasional￿ make donations to other scouting charities. Contribution made by volunteers., The Group could not function without the contributions of rts volunteers.. Young Leaders. Adult Leaders, Mat)agers, Trustees and Supporters. All are unpaid but reasonable expenses are reimbursed. Policy on inveslmenls., The Group does not ¢urrenlty invest any of its reserve$ ,gection,D. Achievements and, performan'ce 2021 has been proven to be another challenging year with the COVID pandemic still controlling the way in which we were able to deliver Scouting. As with 2020, we delivered a btended program of activities through digital platforms and face lo face s¢ouling. From September, we were able lo deliver a full program of activities a5 the restrictions were eased. Summary of the main achievements of the charity during the year The Continual running of the groups program of activities throughoul the year. in which ever format was permitted has provided a positive contribution lo the mental well-being of our young people, Leaders and Group Supporters. There has been continued support from all parents who have complied with the restrictions the group imposed in accordarice with their COWD Risk Assessment and really appreciated the efforts shown be the ￿aderS in the diversity ofthe programs which have been provided. Subscription were collected throughout the year - ensure all parents were able lo make use of our hardship funding should rl have been required. Due to the restrictions which were in pla￿. the group was unable to use their facilities and therefore lost all planned income. The Group was eligible for government grants- which mitigated the loss in income. 2nd st Ives Sea Scout Group Trustees Annual Report Section D. '. Achievèménts and. p.erforrnanc.è:" The new Scout hul, which wa5 started in 2020 was completed and when the group relumed to Face lo Face Scouting In the September, the hul was available for use. The hut has provided the Group with a complelely new dimension with the new facilities offering a new dynamic and a fantaslic welcome back lo Fa￿ to Face Scouting. Overall, the Group has manged to successfulty navigate the COVID pandemic, this has been primarily due to the management controls, the continued support of our Parents and the exceptional contributson of our Leaders. Section,E. Firiancial'review The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activilies fall short. Additionally. due lo the nature of Holt Island, the Group holds reserves to fund maintenance and repair work as required. The Group Executive Committee considers that the gioup should hold a sum equivalent lo 6 months running costs, plus £10,000 circa £16,000. Brief statement of the chartty's policy on reserves If the reserves al year end are significantly above this, the Group Executive may desKJnate an amount towards specific projects or equipment Quantify and explain designations Details of any funds materialty in defi¢il None Further flnanclal revlew detalls (Oplonal Infomiatlonl The Group's primary sources offunding are membership subscriplions from young members, fundraising, donations, grants and the hire of island facilities lo other Scout and youth gioups. The charity's principle source of funds (including any fundraisin9)'. For the bulk of 2021, none of our sections were able to meet face- lo-face, however all continued to operate virtually. Subscription income was reduced with some young members leaving the group and not inviting new members to join during this period. The group was unable to fundraise during 2021. Throughout 2021. the groups facilities were closed to all users Iherefore no funds were generated from hire. Fortunatety. we were able lo claim support grants from the various govemment schemes and ihis made up for the shortfall. 2nd st Ives Sea Scout Group Trustees Annual Report How expenditure has supported the key objectives of the charity.. Most income is spent on= running Ihe programme., maintaining and operating the buildings and facilities.. insurances and other required costs., Investment policy and obie¢lives The Group does not have sufficient fund5 10 invest in longer term inveslmenls. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are hekl in cash using only mainstream banks or building societies. .,Section F - -other optional inf.onriati0n,￿￿ '. kn- Plans for future peiiods (detai of any significant activities planned to achieve them) 2022 will be a year of consolidation and ie¢overy. Full Scouting programs %wll be in place. Any additional training requirements idenlrfied. Revise Group Fundraising and how additional funds can be generated. Review current equipment and aim to replace lif required) or add rf needed Section,G Declaration, The trustees declare thal they have approved the trustees, report above. Slgned on behalf of thè charlty's tr Slgnatu Full namelsl Posltlon leg Secretary. Chalr,etcl Robert Tay Louisa Jones Group Scout Leader Group Chair Date St Ives Sea Seout Group Trustees Annual Report CHARITY COMMISSION FOR ENGLAND ANO WALES No I￿ 4nyl Receipts and pa ments accounts CC16a For the perlt)d To Section A Receipts and payments Unr¢$tricigd funds R￿tricted lunds Erldowment funds Total funds L&st ￿*r t•lh¢ n¢gre•l t•th• wJ•r¢¥t¢ to the ne•restÉ tolhe È A1 Recelpts MEMBERSHIP & GIFT NJD Member5hlp Subs£rfoion5 11,393 3.851 11,393 11.992 ass j.ojfj 4.311 Not fvtsmbgr4h*eUbxrthpt￿ 14iAkn 7.142 Sub Tatsi 7.542 7,542 4.J12 INVESIMENT IIIWME lThl•rn£l Sub Tothi 36 DOMAnOWS￿RANrs Vlrgln Monoy LRSG HDC Qr•At New Nul 36S 18.70 14,708 10,000 4.1*0 133 Poppy Lh)nothins Amazon SmlT• Fund J2 Cfvam Fundrn 455 4SS B4gs lor Scou MILY¢ An4W¥ C¢TrsyM•nis olhot Dw•iK)n• 1B 10.QOI* io,oTro Syb T•l•l 19.3•4 21.571 1S,101 YOUTH PAOGIiAIAME AND ￿lMTIEs S•lllThJ 8eaYor e4rnp5 C￿} C•mps Swui S(yJul Cwmp5 522 47 soy 3,61• 47 5a7 239 Gr¢up C*nps Tpl*l l.Q76 1,076 ISLAND INCOME HIM Cano8 HTM Sub To1•1 FUNDRWSNQ IIJROSSI Oiher Fundralsln9 Athvos Sub Totsl SUIORY AEceipTS Ralg Robalry EDn Rfjlund 95 Jy ln 28,356 10,18B ,YS 26.575 A2 Issel and In￿strnent sales. (see table). tota 28.356 10.188 38,545 26.575 A3 Payments YOUTH PAOallAMME AIID ACTMTIES Boa¥br 49 49 112 È•avw Cam ub •dfvlUos Cub Comps 7Q6 J92 38S 2,4Jg 1439 $¢oul Campa J41 Grwp Carnpg OSU. Al S•rAk•s Sub Ttytsi 2,618 PREMI$E8 250 22• W•l•i •nd S•wer4• 1.07S 977 1.075 •77 4$ 1,775 902 eu1￿1n9$ •nd Propwty InS￿nC* R•lu$• CnJsslli• Ptoioc R•fund Ol I￿1￿d C•mW• mDhl•n•ncq Sub T•tsl 12) 74 74 710 32 2.077 2,177 J,992 FUNOAAISINQ EXPEt49es Grwp EwJnLI Sub T•t41 GROUP EXPENSES wnd EquIpm￿l 2•7 217 Adull 8•do8$ 0￿p CknlThln9 8v5 Runnlrs Gi Boat In5uror 114 605 264 728 450 1,453 691 1208 152 114 M1swILgtwJ$ ¢￿¥14 Mlnl Insurnn Now Hul Cosl 1S2 J.ifjz 634 78,659 9.220 37.379 46,607 10,7•0 300 81,612 tr•n•fO1 Of *S¢Qr¥rrt* Sub Totsl 24,23> J7.379 86.212 Total Gmss Expenditure JONS2 37.J79 67,631 91.790 A4 Asset and Investment purchases. Isee table} Sub totsl 30.452 37,379 67,BJl 92, 90 Net olreceWts/(paymentsJ A6 Trnn51tt￿ b¢tw¢en fvnds A6 Cash fvnds last year end Cash lunds this year end 11.694 9.598 27.191 9,599 86 Section B Statement of assets and liabilities at the end of the period UnTestrlcted Restrlcted tunds funds to nv•rE•t É Endowment funds Categorles 09ts515 B1 Cash fund$ CwrnnlAcgow eèhk O•psoH *¢tyJni Tot•1 c•sh lunds 9.Sg8 Unreslrfct•d lund$ R•strf¢tsd funds t• ne•r¢4t £ dowment fundB to n¢ave•t £ O•tal Fuvxl 10 whl¢h Currnni W•1￿• lon•1 Detslls Fund to whlEh •••et belon Oetalls BBdg•r Sec￿L9ry S C￿lI￿p11￿11) ¢vrf¢ni ¥•lwJ B4 Assèts rètain￿ for th• charlty's own use [kn¥0￿ and C*>lNre 2242 L•rK) & BuMhvJ$N(4 Su 8cats and W•tsrEq*nenl 5c4ulhw Equtpm•rt& FUffl￿ 09)0 125266 PunrttOf*hkh A*￿vrrtIxue Ii*plkni*ll When due lopllw•ll Oet¥lls BS Liablllties by trw8t¢¢8 cffl be c4 all the trustees D8te of ovgl Signabjre Prinl N8me ## **Independent examiner's report on the accounts** **Report to the trustees/** Charity Name **members of** 2[nd] St Ives Sea Scout Group **On accounts for the year** 31[st] December 2021 **Charity no** 279852 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above 31/12/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 . I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|| |---|---|---| |||10/11/2022| |||| ||Peter Barlow|| |||| |||| ||ICAEW|| |||| ||15 Station Road|| 1 **Oct 2018** **IER** St Ives Cambs. PE27 5BH ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ## **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**