Charity Number
279817
## Letton Hall Trust
Trustees’ Report and Financial Statements 31[st] December 2021
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
The trustees, present their report and accounts for the year ended 31[st] December 2021. The accounts comply with the requirements of the Charities Act 2011, the trust deed, Financial Reporting Standard 102 and follow the recommendations in Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Reference and Administrative Information**
|**Charity Name**|Letton Hall Trust|
|---|---|
|**Charity Number**|279817|
|**Charity Trustees**|Mrs Ann Rayner (Chair)|
||Mr Steve Rayner|
||Mrs Sarah Hobday|
||Mr Tim Hobday|
||Mrs Alison Barnard|
||Mr Andrew Barnard|
|**Centre Managers**|Jon Horrox|
|**Registered Office and Principal Address**Letton Hall||
||Shipdham|
||Thetford|
||Norfolk|
||IP25 7SA|
|**Bankers**|National Westminster Bank plc|
|**Independent Examiner**|Eric Southwick BA(Hons) FCA FCIE DChA|
||Eric Southwick & Co|
||Charity Accountants|
||51 The Avenue|
||Seaham|
||Co Durham|
||SR7 8NS|
|**Solicitors**|Lloyd Jones & Co|
||8 – 10 Southbourne Grove|
||Westcliffe on Sea|
||Essex|
||SS0 9UR|
1
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Structure and Organisation**
## **Organisation**
The organisation is an unincorporated trust, constituted under a trust deed dated 17[th] March 1980 and registered as a charity on 21[st] March 1980. The Trust is managed by the trustees who meet regularly to consider the progress of the Charity and to consider its future direction and activities. The day-to-day operation of the Trust is delegated to the Centre Managers who reports to the Chair of Trustees and is supported by the other members of staff.
## **Trustee Appointments**
The Trust is governed by trustees who are selected from members of the Christian Community, with their wide base of Christian leadership, business and secular experience. The Trust aims to recruit trustees who have the requisite business and sector specific experience to be able to direct and manage the affairs of the Charity.
All trustees are inducted into the policies and procedures of the charity to ensure they are well equipped to fulfil their duties and in particular receive copies of: The Trust Deed of the charity The latest accounts of the charity
And are encouraged to read Charity Commission guidance notes CC3 –“The Essential Trustee – What you need to know”.
## **Risk Management**
The Trustees are aware of the recommendations to examine the major strategic, business and operational risks which the Trust faces. Procedures are in place to comply with statutory requirements such as Health and Safety legislation, for business continuity events and for the effective management of our staff and buildings.
## **Objectives and Activities**
## **Charitable Objects**
The objects of the Trust are:
- i) The advancement of the Christian faith either in the United Kingdom or overseas ii) The furtherance of religious or secular education
- iii) The encouragement of missionary activities designed for the spread of Christian faith
- iv) The relief of the poor and needy
- v) The help and comfort of the sick and aged
The objectives of the Trust are achieved by way of a Christian Conference Centre, where young and old can come together and meet with Jesus Christ. The trust offers economically priced “catered for” and “self-catering” accommodation.
The Trustees are grateful for the continued efforts, assistance and support of our growing volunteer team which contributes to the success of Letton Hall Trust.
## **Public Benefit**
The Trustees confirm that they have had due regard to the Charity Commission guidance on public benefit.
The Trustees believe that the Trust’s objectives were set with the advancement of religion for public benefit in mind, and are actually achieved through the careful management of Letton Hall as a Christian Activity and Conference Centre. Specific public benefits include:-
Employment of local people and the involvement of local people on a voluntary basis in the maintenance of the property and the activities and ministry of Letton Hall. This includes youth teams gaining experience in Go-karting, archery, orienteering as team building activities in a safe residential environment.
The maintenance and beneficial utilisation of a previously poorly maintained and underutilised Grade II listed building.
2
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Achievements and Performance**
## **Review of the Period**
The window refurbishment has continued but as a result of the pandemic lockdown our specialist Joiner had to stop work, to date he has not been able to return.
We continued to work with I&P who successfully applied to Cultural Recovery for Heritage, Local Authority and Architectural Heritage Fund for emergency funding to help the Charity through the pandemic.
We did establish a self-contained holiday facility in the Norfolk Wing which we advertise with AirBnB. This generated sufficient funds to cover the costs of refurbishment in the first 6 months.
Planning permission was sought from the District Council for four Glamping units. Historic England were consulted but only gave a 5-year limited permission, which meant the project was financially unviable. However, we were able to purchase two giant teepees and these have been used successfully on site.
With the final lifting of Covid restrictions we were able to welcome guests back, although we did see a general reduction in group sizes and therefore a reduction in our income for that operating period.
We were able to take advantage of both central and local government grants and a bounce back loan which helped us through the difficult period of lockdown.
Following the lifting of restrictions, the trust was able to reinstate all the members of staff who had been made redundant in previous the year.
During lockdown we set up a just giving page to cover some running costs and fund urgent repairs. This money was used during 2021 to completely refurbish the leaking skylight over the main staircase and replace the associated lead work.
## **Financial Review**
The surplus of £13,079 (2021 deficit £60,434) was after taking into account another year of significant one-off maintenance projects which included further windows renovation work. Donations included some grants towards facility improvements. The trustees recognise that future projects are dependent upon additional funding.
At 31[st] December 2021 the Trust had funds totaling £738,305 (2020: £725,226, of which £676,340 are unrestricted funds (2020: £679,038). £358,790 (2020: £273,547) has been raised during the year and £345,711 (2020: £333,981) has been expended as detailed in the notes to the accounts.
## **Reserves Policy**
It is the policy of the Trustees to:
Retain sufficient free reserves to support the costs of running Letton Hall including governance for a three-month period.
In the longer term, the Trustees aim to build up sufficient reserves to fund the cost of maintaining and developing the property, land and facilities.
At 31[st] December 2021, there were unrestricted undesignated free reserves of £62,162 after taking account of fixed assets net of loans falling due after more than one year (2020: £69,254).
## **Principal Funding Source**
The principal funding source is from the fees charged to the groups and individuals who attend the Conference Centre.
3
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Plans for the Future**
The trustees hope to carry out some much-needed refurbishment of all the bathrooms across the site. Particularly the bathrooms in the Stable block.
The flat roof over the Library has allowed significant amounts of water into the Library on more than one occasion and the Trust will seek to fund this repair as a matter of urgency. Funding support will be sought from grant making bodies.
The Trust is waiting to hear from the National Heritage Memorial Fund regarding an application, and hope to have a decision in the early New Year.
The Trust re-established newly piloted events post pandemic and we will look to build on this success by offering more Afternoon Tea dates and by expanding the Food and Craft fairs.
We will continue to look to diversify our income streams by promoting day conferencing at Letton and the purchase and equipping of a Coffee van.
The Trust has started to form the new Charitable Incorporated Organisation and are awaiting the Charity Commission’s recognition and processing of the new Company.
## **Independent Examiner**
A resolution to reappoint Eric Southwick of Eric Southwick & Co Charity Accountants will be proposed at the Annual General Meeting.
## **Responsibilities of the Trustees**
Charity law requires the trustees to prepare financial statements for each financial period, which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently:
- make judgments and estimates that are prudent and reasonable:
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in existence.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
**1**
Signed on behalf of the trustees
Steve Rayner
Date: 28[th] October 2022
4
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Independent Examiner’s Report to the Members of Letton Hall Trust**
I report on the accounts of the charity for the year ended 31[st] December 2021, which are set out on pages 6 to 13.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Eric Southwick BA(Hons) FCA FCIE DChA Eric Southwick & Co Charity Accountants 51 The Avenue Seaham Co Durham SR7 8NS Date: 28[th] October 2022
5
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31[st] December 2021**
|**Notes**
**£**
**Income and endowments from:**
Donations and legacies
46,005
Charitable activities
3
139,336
Other trading activities
4
531
Other incoming resources
5
-
**Total**
185,872
**Expenditure on:**
Raising funds
6
526
Charitable activities
7
188,044
**Total**
188,570
(2,698)
**Transfers between funds**
-
**Net movement in funds**
(2,698)
**Reconciliation of Funds**
Total funds brought forward
679,038
**Total funds carried forward**
676,340
**Net income/(expenditure)**
**Unrestricted**
**funds**|**£**
172,918
-
-
-
172,918
-
157,141
157,141
15,777
-
15,777
46,188
61,965
**Restricted**
**funds**|**£**
**£**
218,923
135,044
139,336
97,627
531
1,021
-
39,855
358,790
273,547
526
1,380
345,185
332,601
345,711
333,981
13,079
(60,434)
-
-
13,079
(60,434)
725,226
785,660
738,305
725,226
**Total funds**
**2021**
**Total funds**
**2020**|
|---|---|---|
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 8 to 13 form part of these accounts.
6
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Balance Sheet As at 31[st] December 2021**
|**Notes**
**£**
**Fixed Assets**
Tangible assets
11
**Total fixed assets**
**Current assets**
Stocks
5,800
Debtors
12
51,544
Cash at bank and in hand
174,993
**Total current assets**
232,337
**Current Liabilities**
Creditors: Amounts falling
due within one year
13
108,210
**Net current assets**
**Total assets less current liabilities**
Creditors: Amounts falling
due after more than one
year
14
**Net assets**
**The funds of the charity**
Restricted income funds
16
Unrestricted income funds
17
**Total charity funds**|**£**
**£**
**£**
1,312,847
1,314,504
1,312,847
1,314,504
5,690
7,595
199,029
212,314
96,872
124,127
115,442
1,436,974
1,429,946
(698,669)
(704,720)
738,305
725,226
61,965
46,188
676,340
679,038
738,305
725,226
**2020**
**2021**|
|---|---|
The financial statements were approved by the trustees, authorised for issue and are signed on their behalf by:
Steve Rayner
Date: 28[th] October 2022
The notes on pages 8 to 13 form part of these accounts.
7
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Notes to the accounts**
## **1 Accounting policies**
- In preparing the accounts the following accounting policies have been complied with:
- a) The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
- b) The Trust meets the definition of a public benefit entity under FRS 102
- c) Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.
- d) There are no material uncertainties existing to suggest that the use of the going concern basis is inappropriate.
- e) Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Trust. Unrestricted funds include a revaluation reserve representing the restatement of freehold property at market value.
- f) Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
- g) Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
- h) All incoming resources are included in the Statement of Financial Activities when the Trust is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
- i) Donations and legacies is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants, where entitlement is conditional on the delivery of a specific performance by the Trust, are recognised when the charity becomes unconditionally entitled to the grant.
- ii) Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
- iii) Other trading income from the shop is accounted for when earned.
- iv) Income and endowments from charitable activities is accounted for when the letting or activity takes place and deposits received during the year in respect of future periods are carried forward as deferred income.
- v) Investment income is included when receivable.
- i) Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
- i) Costs of generating funds comprise costs associated with attracting voluntary income, including costs of trading for fundraising purposes including the Trust’s shop.
- ii) Expenditure on charitable activities comprises those costs incurred by the Trust in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
- iii) All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource.
- j) All fixed assets are initially recorded at cost, however, the freehold property has been revalued.
8
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Notes to the accounts (Continued)**
## **1 Accounting policies(Continued)**
- k) Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows: Freehold property / improvements 1%, 5% and 10% straight line Equipment 20% straight line Household equipment 10% straight line
- l) Stocks are valued at the lower of cost and net realisable value after due provision for obsolete, defective or out of date stock.
- m) The Trust operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the Trust. The annual contributions payable are charged to the Statement of Financial Activities.
## **2 Taxation**
The charity is exempt from taxation on its income and gains where they are applied for charitable purposes. Irrecoverable VAT is included in the cost of the goods or services on which it was charged.
## **3 Income and endowments from: Charitable activities**
|**4 Income and endowments from: Other trading activities**
**5 Other incoming resources**
**6 Expenditure on: Raising funds**
**£**
**£**
Fees received
122,924
-
Biomass rebate
16,412
-
**Total**
139,336
-
**Unrestricted**
**funds**
**Restricted**
**funds**
**£**
**£**
Shop income
531
-
**Unrestricted**
**funds**
**Restricted**
**funds**
**£**
**£**
-
-
Coronavirus Job Retention Scheme
**Unrestricted**
**funds**
**Restricted**
**funds**
**£**
**£**
Shop costs
526
-
**Unrestricted**
**funds**
**Restricted**
**funds**|**£**
**£**
122,924
81,609
16,412
16,018
139,336
97,627
**Total funds**
**2021**
**Total funds**
**2020**
**£**
**£**
531
1,021
**Total funds**
**2021**
**Total funds**
**2020**
**£**
**£**
-
39,855
**Total funds**
**2021**
**Total funds**
**2020**
**£**
**£**
526
1,380
**Total funds**
**2021**
**Total funds**
**2020**|
|---|---|
9
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Notes to the accounts (Continued)**
## **7 Expenditure on: Charitable activities**
|**£**
Staff costs
52,189
Housekeeping
2,980
Catering
5,493
Events and activities
2,512
Insurance and rates
9,374
Light and heat
16,398
Repairs and maintenance
25,047
Telephone
2,137
Printing, postage and stationery
4,408
Depreciation
42,344
Independent Examiner's fees
2,200
Professional fees
4,487
Bank charges and interest
445
Mortgage charges and interest
18,030
**Total**
188,044
**Unrestricted**
**funds**|**£**
44,000
2,040
-
-
6,199
14,861
90,041
-
-
-
-
-
-
-
157,141
**Restricted**
**funds**
|**£**
**£**
96,189
123,991
5,020
3,479
5,493
6,403
2,512
1,045
15,573
15,662
31,259
32,107
115,088
68,522
2,137
2,230
4,408
2,047
42,344
40,920
2,200
2,200
4,487
16,556
445
520
18,030
16,919
345,185
332,601
**Total funds**
**2021**
**Total funds**
**2020**|
|---|---|---|
## **8 Employee information**
No employee received emoluments in excess of £60,000 during the year (2020: nil). Employee costs during the period were as follows:
|Wages and salaries
Social security costs
Other pension costs|**£**
**£**
90,976
118,625
1,921
1,885
3,292
3,481
96,189
123,991
**2021**
**2020**|
|---|---|
The wages and salaries includes redundancy pay of £Nil (2020: £1,412).
The average number of people employed during the period was as follows:
||**2021**|**2020**|
|---|---|---|
||**£**|**£**|
|Conference centre staff|9|14|
## **9 Trustee information**
No trustee received remuneration (2020: none) or was reimbursed expenses (2020: nil) during the year.
10
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Notes to the accounts (Continued)**
## **10 Comparatives for the Statement of Financial Activities**
|**11 Fixed Assets**
**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Other incoming resources
**Total**
**Expenditure on:**
Raising funds
Charitable activities
**Total**
**Transfers between funds**
**Net movement in funds**
**Net income/(expenditure)**
**Cost or valuation**
At 1 January 2021
Additions
At 31 December 2021
**p**
At 1 January 2021
Charge for the year
At 31 December 2021
At 31 December 2021
At 31 December 2020|**£**
73,490
97,627
1,021
39,855
211,993
1,380
298,235
299,615
(87,622)
6,000
(81,622)
**Unrestricted**
**funds**
**£**
1,341,210
-
1,341,210
216,598
13,585
230,183
1,111,027
1,124,612
**Freehold**
**property at**
**valuation**|**£**
**£**
61,554
135,044
-
97,627
-
1,021
-
39,855
61,554
273,547
-
1,380
34,366
332,601
34,366
333,981
27,188
(60,434)
(6,000)
-
21,188
(60,434)
**Restricted**
**funds**
**Total funds**
**2020**
**£**
**£**
**£**
342,271
39,825
1,723,306
39,175
1,512
40,687
381,446
41,337
1,763,993
158,347
33,857
408,802
27,871
888
42,344
186,218
34,745
451,146
195,228
6,592
1,312,847
183,924
5,968
1,314,504
**Equipment**
**Household**
**equipment**
**Total**|
|---|---|---|
11
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Notes to the accounts (Continued)**
## **11 Fixed Assets (Continued)**
In respect of the assets stated at valuations, the comparable historical cost and depreciation values are as follows:
|Net book value of revalued tangible fixed assets
Historical cost to date
Accumulated depreciation to date|**£**
**£**
1,111,027
1,124,612
1,264,729
1,264,729
(185,612)
(172,724)
1,079,117
1,092,005
**2021**
**2020**|
|---|---|
Included within freehold property is £250,000 relating to land which is not being depreciated.
Freehold property was re-valued on an open market basis by the Trustees on 28 February 2007. The Trustees considered the valuation of the freehold property in 2013. The property is subject to ongoing maintenance and therefore the Trustees consider that the current net book value is not significantly different to the open market value.
## **12 Debtors**
|Fees due
Accrued income
Prepayments|**£**
**£**
3,890
-
39,700
-
7,954
7,595
51,544
7,595
**2021**
**2020**|
|---|---|
All debtors are repayable within one year of the balance sheet date.
No provision has been made for Gift Aid in respect of the year, this will be included when received.
## **13 Creditors: Amounts falling due within one year**
|**Creditors: Amounts falling due after more than one year**
Bank loans and overdrafts
Trade creditors
PAYE and social security
VAT
Deposits held
Accruals
Bank loans and overdrafts|**£**
**£**
58,971
60,230
15,450
13,638
1,000
1,759
3,665
3,300
23,044
13,475
6,080
4,470
108,210
96,872
**2021**
**2020**
**£**
**£**
698,669
704,720
698,669
704,720
**2021**
**2020**|
|---|---|
## **14 Creditors: Amounts falling due after more than one year**
12
**Letton Hall Trust Trustees’ Report and Financial Statements 31[st] December 2021**
## **Notes to the accounts (Continued)**
## **15 Pensions**
The Trust contributes to a defined contribution stakeholder pension scheme in respect of employees. Contributions made by the Trust during the year amounted to £3,292 (2020: £3,481).
## **16 Restricted income funds**
|**17 Unrestricted income funds**
**18 Analysis of net assets between**
National Heritage Fund
Garfield Weston Glamping Fund
AHF Cultural Recovery Fund
National Heritage Cultural
Recovery Fund
Renovation and Resilience Fund
General funds
**Restricted funds**
Current assets
**Unrestricted funds**
Fixed assets
Current assets
Long term liabilities|**funds**
**Balance at**
**1 Jan 2021**
**£**
-
-
-
-
46,188
46,188
**Balance at**
**1 Jan 2021**
**£**
679,038||**Income**
**£**
24,765
30,000
32,900
39,700
45,553
172,918
**Income**
**£**
185,872
61,965
1,312,847
62,162
(698,669)||**Expenditure**
**Balance at**
**31 Dec 2021**
**£**
**£**
(24,765)
-
-
30,000
(17,675)
15,225
(39,700)
-
(75,001)
16,740
(157,141)
61,965
**Expenditure**
**Balance at**
**31 Dec 2021**
**£**
**£**
(188,570)
676,340
**£**
**£**
61,965
25,000
1,314,504
87,716
676,340
(704,720)
738,305
722,500
**2021**
**2020**|
|---|---|---|---|---|---|
|||||||
|||||||
|||||||
## **19 Related Parties**
The charity did not have any related party transactions in the current or previous years.
## **20 Controlling Parties**
The charity is controlled by the trustees
## **21 Other Information**
The charity is an unincorporated trust with its registered office at Letton Hall, Shipdham, Thetford, Norfolk, IP25 7SA.
13