Bognor Regis District Scouts Trustee Report 2023-2024
Trustee Report
Reference and Administrative Information
Registered Charity No. 279805 HQ Registration No. 10001245 Charity Contact Address: Scout HQ, Central Drive, Bognor Regis, PO21 5HJ
Trustees who manage the charity
| Phillip Prior | 28/09/2022 | |
|---|---|---|
| Graham Heald | ||
| Maxine Smith | 03/11/2021 | |
| Claire Smith | 16/06/2019 | |
| Oliver Lewis | 28/09/2022 | |
| Janet Poupart | 28/09/2022 | |
| Sarah Francis | 06/04/2023 | |
| Katherine Bilham | 28/09/2022 | 04/04/2023 |
| Wendy Morris | 23/01/2020 | 22/02/2023 |
Structure Governance and Management
Governing Document
Bognor Regis District Scouts is part of the Scout Association. The District’s governing documents are those of the Scout Association. This consists of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
Constitution
The District is a trust established under its rules which are common to all Scouts.
Trustee Selection
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association,
Governance
The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Board consists of three independent representatives, Chair, Treasurer and Secretary together with the District Commissioner and other ex-officio, elected or nominated members and meets at least three times a year.
Members of the District Trustee Board complete training within the first few months of joining the Board.
The District Trustee Board exists to support the District Commissioner in meeting the responsibilities of their appointment.
Members of the District Trustee Board must act collectively as charity trustees of the Scout District, and in the best interests of its members to:
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Comply with the Policy, Organisation and Rules of The Scout Association.
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Protect and maintain any property and equipment owned by and/or used by the District.
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Manage the District finances.
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Provide insurance for people, property and equipment.
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Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
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Promote and support the development of Scouting in the local area.
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Manage and implement the Safety Policy locally.
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Ensure that a positive image of Scouting exists in the local community.
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Appoint and manage the operation of any sub-groups, including appointing a Chair to lead the sub-groups.
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Ensure that Young People are meaningfully involved in decision making at all levels within the District.
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The opening, closure and amalgamation of Groups, Explorer Scout Units, Scout Network and Scout Active Support Units in the District as necessary.
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Appoint and manage the operation of an Appointments Advisory Committee, including appointing an Appointments Committee Chair to lead it.
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Supervising the administration of Groups, particularly in relation to finance and the trusteeship of property.
Risk and Internal Control
The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy.
Reduced income from fund raising. The District is reliant upon income from subscriptions and fundraising. The district does hold a reserve, which should ensure the continuity of activities, should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there were a reduction in the number of leaders to an unacceptable level in a particular section or group as a whole then there would have to be a contraction, consolidation or closure of sections. In the worst-case scenario, the complete closure of a Group.
Reduction or loss of members. The District provides activities for all young people aged 4 to 25. If there were a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of a Group.
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Objectives and Activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
Weekly Section meetings during term time delivering a varied and interesting programme appropriate to the age of the young people. Activities that cover a range of physical and mental activities encompassing team building, working with others, challenges, badgework and time for reflection. Scouting excels at providing camps and sleepovers in assorted environments. The Scouting Association encourages support of local community activities.
Chair’s Report
It is hard to believe that I have already completed a year as Chair. I would like to thank all of you that have made me feel very welcome and have supported our young people in Scouting. A huge amount has been achieved but there is still a great deal of work to be done.
The Trustees work tirelessly to help deliver a safe environment with appropriate resources and it does fall on too few people to do this. Increasing the number of people both as Trustees and in supporting Trustees is a key priority. We are using resources more
effectively and making quicker decisions as well as building new relationships across Chichester District and sharing people, ideas and learnings wherever possible.
While I have tried to meet as many of the teams across the District and within the Groups, it will take time to complete this and I continue to look forward to working with more of the Scouting family in the years ahead.
Some of the tasks we have been able to deliver on this year have included the sale of two ‘derelict’ mini buses which has negated future hefty storage costs, and have transferred the lease of the site at Brent Road to 1st Bersted Air Scout Group. They have negotiated a long lease and are investing heavily in the ‘hut’ for the benefit of young people. This has provided a permanent base and storage facility for Scouting, rather than sharing a school building.
The biggest frustration of the year has been the delayed handing over of the new A and P building. A slow build followed by serious issues around sewerage has stopped the handing over of what will be a fabulous building. Having recently overcome these issues, District was asked to set up a new trust to take on the building and we were in final legal stages when Taylor Wimpey (the developer) notified us of a significant issue which has further delayed hand over. I am currently working to get a new time line for completion and compensation from the developer. I would like to publicly thank the leadership team of A and P for their patience and resilience. We are doing everything we possibly can to expedite the hut handover and I look forward to seeing the team in their new location as quickly as possible.
Finally I would like to thank the people behind the scenes for their huge commitment to Scouting in Bognor and District, whether it is at the Scout shop, managing the Spur, completing audits and risk assessments or running a myriad of different activities for Scouts.
Thanks to all of you for what you do.
Graham Heald
Chair – Bognor and District Trustee Board
Bognor Regis and District Scouts Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/04/2023 | To | 31/03/2024 | |
| Receipts and payments | ||||
| Receipts | 2023/24 Unrestricted funds £ |
2022/23 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membershipsubscriptions | £22,971.50 | £24,087.00 | ||
| Less Capitation figure sent to County | -£21,730.50 | £0.00 | ||
| District Levyfrom Capitation | £1,241.00 | £24,087.00 | ||
| Payments received for Specific District Youth events | £178.70 | £178.00 | ||
| Receipts for Korea Jamboree 2023 | £4,208.75 | £12,517.50 | ||
| Receipts for YoungLeader activities | £1,520.00 | |||
| Donations | £216.05 | |||
| Legacies | £0.00 | £0.00 | ||
| Gift Aid | £0.00 | £0.00 | ||
| GroupReceipts | £2,860.60 | £241.31 | ||
| Sub total | £8,705.10 | £38,543.81 | ||
| Grants | ||||
| Maintenenacegrant | £0.00 | £0.00 | ||
| Othergrants | £0.00 | £0.00 | ||
| Sub total | £0.00 | £0.00 | ||
| Fundraising events(gross) | ||||
| Detail 1 | £0.00 | £0.00 | ||
| Other fundraisingactivities | £0.00 | £0.00 | ||
| Sub total | £0.00 | £0.00 | ||
| Scout HQ income | ||||
| Hire of building | £0.00 | £0.00 | ||
| Hire of equipment | £0.00 | |||
| Other Scout HQ income | £0.00 | £0.00 | ||
| Sub total | £0.00 | £0.00 | ||
| The Spur income | ||||
| Campinghire income | £5,715.00 | £4,110.00 | ||
| Hire of equipment | £0.00 | £0.00 | ||
| Other Spur income | £175.00 | £0.00 | ||
| Sub total | £5,890.00 | £4,110.00 | ||
| Brent Road SASU Income | ||||
| Sub total | £8,752.38 | £7,036.67 | ||
| Scout Shop SASU Income(District Account) | ||||
| Sub total | £1,389.42 £6,734.76 £46,559.39 |
£0.00 | ||
| Scout ShopSASU Income(External Account) | ||||
| Sub total | £7,757.79 | |||
| Explorer Income(External Accounts) | ||||
| Sub total | £0.00 | |||
| Investment income | ||||
| Bank interest | £35.86 | £6.38 | ||
| The Scout Association Short Term Investment Service | £0.00 | £0.00 | ||
| Other investment income | £0.00 | £0.00 | ||
| Sub total | £35.86 | £6.38 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| £57,454.65 | ||||
| £0.00 | ||||
| £78,066.91 | £57,454.65 |
LT700002 (July 2021)
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Bognor Regis and District Scouts Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/04/2023 | To | 31/03/2024 | |
| Receipts and payments | ||||
| Payments | 2023/24 Unrestricted funds £ £21,137.50 £216.05 £0.00 £0.00 £95.93 £26.39 |
2022/23 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Membershipsubscriptionspaid on(National/County) | £21,137.50 | £0.00 | ||
| Donations Paid On | £216.05 | £80.00 | ||
| Insurance | £0.00 | £0.00 | ||
| Adult uniform | ||||
| Expenses Claims for Trustees | £0.00 | £0.00 | ||
| Materials and equipment(inc Trailer) | £95.93 | £207.16 | ||
| Website,Printingandphotocopying | £26.39 | £1,200.00 | ||
| District led events/activities | ||||
| AGM costs | £65.27 | £371.57 | ||
| Korea Jamboree | £5,708.75 | £11,417.50 | ||
| St George's Day | £348.11 | £0.00 | ||
| JOTA / JOTI 2023 | £77.00 | |||
| Remembrance | £27.50 | |||
| District Xmas Do | £46.11 | |||
| Beaver campfire / Jubilee | £0.00 | £629.05 | ||
| Sub total | £27,748.61 | £13,905.28 | ||
| District HQ Expenses | ||||
| Rent/Lease? | £0.00 | £0.00 | ||
| Water and Sewerage | £0.00 | £0.00 | ||
| Electricityand Gas | £0.00 | £1,638.56 | ||
| Insurance | £1,798.41 | £0.00 | ||
| Repairs and Renewals | £0.00 | |||
| Materials and equipment | £68.22 | £37.00 | ||
| Sub total | £1,866.63 | £1,675.56 | ||
| The Spur Expenses | ||||
| Lease/Land fees | £0.00 | £42.24 | ||
| Water | £25.97 | £26.96 | ||
| Sewerage | £0.00 | £149.00 | ||
| Electricityand Gas | £2,625.02 | £1,795.09 | ||
| Insurance | £1,570.29 | £1,397.39 | ||
| Repairs and Renewals | £163.27 | £0.00 | ||
| Materials and equipment | £2,159.44 | £0.00 | ||
| Bookingsystem costs | £36.00 | £0.00 | ||
| Printingandphotocopying | £0.00 | £0.00 | ||
| Sub total | £6,579.99 | £3,410.68 | ||
| Brent Road SASU Expenses | ||||
| Sub Total | £14,229.39 | £6,462.57 | ||
| Scout Shop SASU Expenses(District Account) | ||||
| Sub Total | £746.31 | £0.00 | ||
| Scout ShopSASU Expenses(External Account) | ||||
| Sub total | £6,974.65 | |||
| Explorer Groups expenses(External Accounts) | ||||
| Sub total | £0.00 |
LT700002 (July 2021)
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| District Team Expenses | £68.77 £47.07 £0.00 £60.00 £47.58 £0.00 £0.00 £223.42 £103,221.01 £0.00 £103,221.01 -£25,154.10 £119,483.68 £94,329.58 |
|
|---|---|---|
| Expenses for the Programme team | ||
| DYC Expenses | £68.77 | |
| Nights AwayAdvisor Expenses | £47.07 | |
| egGo Beavers or CountyCub Camp | ||
| ie District Scout Event | £0.00 | £0.00 |
| Expenses for the 14-24 team | ||
| YoungLeader Expenses | £60.00 | £955.03 |
| Expenses for the Volunteering Development team | ||
| egTrainingand Appointment costs | £47.58 | |
| Expenses for the Support team | ||
| egadditional activitiesprovidingsupport to the District | ||
| Fundraising expenses | ||
| Detail 1 | £0.00 | £0.00 |
| Other fundraisingcosts | £0.00 | £0.00 |
| Sub total Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
£223.42 | £955.03 |
| £103,221.01 | £33,383.77 | |
| £0.00 | ||
| £33,383.77 | ||
| -£25,154.10 | £24,070.88 | |
| £119,483.68 | £95,412.80 | |
| £94,329.58 | £119,483.68 |
District Accounts managed by SASU/Units
| Arctic Fox ESU | £16,149.00 £2,606.14 £7,064.39 £15,283.26 £3,297.20 |
£16,149.00 £2,606.14 £7,064.39 £15,283.26 £3,297.20 |
|
|---|---|---|---|
| Sub total | £16,711.82 | ||
| Jaguar ESU | |||
| Sub total | £3,406.72 | ||
| Tsunami ESU | |||
| Sub total | £6,925.92 | ||
| Brent Road Premises(Barclays) | |||
| Sub total | £0.00 | ||
| Scout Shop Accounts | |||
| Sub total | £3,540.00 | £3,297.20 |
LT700002 (July 2021)
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Bognor Regis and District Scouts Receipts and payments account
| Bognor Regis Receipts and |
and District Scouts payments account |
and District Scouts payments account |
and District Scouts payments account |
|
|---|---|---|---|---|
| Year start date | Year end date | |||
| For the year from |
01/04/2023 | To | 31/03/2024 | |
| Statement of assets and liabilities at the end of the year | ||||
| 2023/24 Unrestricted funds £ Cash funds Bank current account £60,297.18 Bank deposit account £3,403.62 Brent Road Barclays Account £0.00 Scout ShopLloyds Account £3,539.76 Tsunami ESU Account £6,925.92 AFESU Account £16,711.82 Jaguar ESU Account £3,406.72 The Scout Association Short Term Investment Service £0.00 Cash/Floats £44.65 Total cash funds £94,329.67 (agree balances with receipts andpayments account) ok Other monetary assets Tax claim £0.00 Debts due from the County/Area/District/Group £3,585.50 Insurance claim £0.00 Sub total £3,585.50 Investment assets Investmentproperty- detail Quoted investments £0.00 Other investments - detail £0.00 Sub total £0.00 Non monetary assets for charity's own use Badge stock £0.00 Shopstock £4,298.85 Other stock £0.00 Land and buildings £173,032.00 Motor vehicles £5,810.00 Scoutingequipment,furniture etc £15,740.21 Scout Shoplaptop&printer £839.80 Sub total £199,720.86 Liabilities Accounts notyetpaid £0.00 Expenses incurred but not invoiced £0.00 Subscriptions notyetpaid £0.00 Loan - detail £0.00 Charityfunds topayon £0.00 Sub total £0.00 |
2022/23 Unrestricted funds £ |
|||
| £71,671.37 | ||||
| £3,367.76 | ||||
| £15,283.26 | ||||
| £3,297.20 | ||||
| £7,064.39 | ||||
| £16,149.00 | ||||
| £2,606.14 | ||||
| £0.00 | ||||
| £44.65 | ||||
| £119,483.77 | ||||
| ok | ||||
| £0.00 | ||||
| £3,766.50 | ||||
| £0.00 | ||||
| £3,766.50 | ||||
| £0.00 | ||||
| £0.00 | ||||
| £0.00 | ||||
| £0.00 | ||||
| £5,342.05 | ||||
| £0.00 | ||||
| £173,032.00 | ||||
| £7,746.00 | ||||
| £15,740.21 | ||||
| £839.80 | ||||
| £202,700.06 | ||||
| £24,857.07 | ||||
| £0.00 | ||||
| £0.00 | ||||
| £0.00 | ||||
| £0.00 | ||||
| £24,857.07 | ||||
| Total net assets | £297,636.03 | £301,093.26 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature | Print Name |
|---|---|
| Chair | |
| Treasurer |
LT700002 (July 2021)
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages Responsibilities and basis of report |
Bognor Regis and District Scout Council |
|---|---|
| 31 March 2024 Charity no (if any) 297805 |
|
| 1-5 | |
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
Independent I have completed my examination. I confirm that no material matters have examiner's come to my attention in connection with the examination which gives me statement cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | 05/09/2024 |
|---|---|---|
| Mrs Emma Prince BSc FCA | ||
| ICAEW - FCA | ||
| 101 Westgate | ||
| Chichester, | ||
| PO19 3HB |