CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of ELLESBOROUGH PARISH HALL On accounts for the year ended 30 SEPTEMBER 2024 Charlty no Ilf any) 279679 Set out on pagos I report to the trustees M my examinatK)n of the accounts of the above ¢haiity (the Trusf) for the year end&J 30Th120X Responslblli1198 and As the chanty trustees of the Trust, you are responsible for the preparation ba818 of rnport of the acC￿untS in ac¢orilar)ce wrth th8 requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts ca￿led out under section 145 of the 2011 A¢a and in carrying out my examination, I have followed the applicable Directions given by the Chanty Cornmission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ( ') in connection with the examination whith gives me caus8 to believe that in, any material resped: accounting records w*re not kept in ac£ordanc8 ¥Mth section 130 of the Act or the accounts do not accord with the aC￿Unting records Independent examinerf8 8tatoment I have no concems and have come across no other matters in connection with the examinatK)n to whith attents.on sl)cyJld be drawn in order to enable proper understanding of the accounts to be reached. ' Please delets the wonys in the brackets rf they do not apply. Slgned: Narne: . A. STEVENS Relevant professional qualificationls) or l)ody {rf any>: FCMA Address: Finthers, 2 Springs Cbse, Ellesborough, Aylethry, Bu¢kinghamshir8 HP170XE IER October 2018 ELLESBOROUGH PARISH IIAii Reglstered Charlty No. 279679 BALANCE SHEEr 30 September 2023 CUftREMT ASSHS Santsnder CurrentAC￿Unt 785267(¥) 18.452.57 COIF Deposit Auount 9831￿￿K11c L194.91 1135.60 41707.74 37A95.08 4T&&74 $7Aazs ACCUMULATED FLWIDS Bo￿n￿ bllwd 5788325 43.928.95 20383S2 IL932.36 COIF Deposlt Acc(yJnt 983￿￿X11c hrtwest 59.31 40.81 COIF Investmeni Acc¢Mnt983l￿X)IR d￿1￿ In value 4J12.66 L581.13 8in&74 SYM325 RESTRicfEDAND UNRESTRICWED F(W41XS Restrtcie(I to Thyork on the hall" Unrestrlcttd 71738.74 57,483.25 8IM74 57MS.25 ael IAudltor) Paul Olknd KG rrr urerl Date ,9- %. 1<4. X¢+ INCOME AP4Y> EXPENtmME 8888= 8888%X= C*t4 * i li I IlaE Ill I XP8 S8R kE8 8¥J I iagi iii s li Illl, c• THE ELLESBOROUGH PARISH HALL ANNUAL TRUSTEES, REPORT FOR THE YEAR ENDING th 30 SEPTEMBER 2024 Registered Charity 279679 Ellesborough Parlsh Hall Ellesborough Road Aylesbury HP17 OXA Registered Charity 279679 The Trustee5 in office during the year to September 30 2024 were:. Glllian White Chair Paul Oldroyd Treasurer Sally Withey Vice Chair Elizabeth Hlne Bookings Clerk Debbie Bird Website Advi50r Sue Wells Silver Band Representstive All the above Trustees are volunteers and no remuneration is made. They are registered on the Charities Commission Website as Trustees along Wlth the up-to-date accounts. Weekly booknngs as of September 2024 were:_ Monday Pllates AM Monday afternoon5 and evenlngs available to hire Tuesday Colourwheel Daytime Wednesday Pilates AM The Oiamond Bridge Club Evenin8 Thursdav Qlgon8 PM The African Drum Band Evenln8 Pilates AM Friday Taylor-made Education PM Hampden Lodge Evening Colourwheel Daytime The Ellesborough Silver Band Evenin8 Saturday and Sundays are frequently booked for individual 8roups or parties, the local Beekeepers being one such 8roup. ChaIM￿n,3 Revlew With the above groups, over 2IX) people pass through the doors each week to enjoy the various artivities. The Trustees of the Ellesborough Parish Hall Charity are therefore delighted to report another successful year for the Village Hall. whTrch continues to provide wide ran8e of opportunities for members of the local community. The Trustees, which comprise the Ellest)orough Parish Hall Committee IEPHMC). all work hard in their individual roles in managing the day-to-day running of the Hall and l am very grateful for their ongoing support. Our Treasurer, Paul Oldroyd. has produced a Finance Report describing the income, from both private hire and events, and expendititre during the year. I would like to thank him for all his hard work in keeping up to date WFth our income and expenditureand for keeping up with the deposits and bookingforms and chasing up any late payments. A lot of time arKI hard work goes into this role and the Committee are very grateful for the Treasurerfs se￿iCe$. As ever Elizabeth Hine. our Bookings Clerk. has V￿rked hard to promote and organise both existing and future bookings. She deals with all telephone and email enquiries and spends a lot of time showing people our facilities and promoting maximum bookings. which then lead to firming up the paperwork and organisingthe dlary and key collettion. The Committee appreciate the time and dedication she gives towards the smooth runnin8 of this admlnlstration. The 200 Club. a main revenue stream and a chance forthe local communityto support this lottery, which is drawn each month. was On￿ again spearheaded by Sally Withey. Each year, She is busy promoting and recording new members and then sending out the membership numbers. This also promotes the hall as a provider of valuable benefits to the local community and encourages donations. As we are so busy now within t1￿ weeK any major works to the hall have to be scheduled during the end ofJuly/August when most groups stand down for the summer break. We were hoping to carry out our refurbishment of the toilet areas durin8 this period in 2024 but we were unable to proceed. WÈ hope to ￿$tart the tender process in the New Year and commlt to this improvement in summer 2025. We also hope to draw up plans for a new entrance at the rear of the hall which would provide easier access for people arrlwng by car. Thi5 would especially benefit disabled visitors and the elderly, especially during the winter months and also help with insulation and 8ive the rear of the hall an attractive and prartlcal feature. Routine maintenance such as tree surgery. external painting of the hall itself and some of the fencing wlll eat into our heahhy funds. Despite being busier than ever and bringing In more revenue, unfortunately, the cost of electricity has depleted this new found increase to our reserves. We will always keep a contin8ency fund for any emergency work but we hope to make use of our reserves to carry out the two major projects mentioned. and the Committee look forward to a prosperous and successful year for this landmark buildin8 at the heart of the Ellesborough communlty. Treasurerfs Repwt for the Year Endk¥ 30 Septemljer 2024 Net operating income for the year from Hall Hire. the 2(M) Club and Don3tlons was £20.383.52 compared with £11,932.36 in the previous year. The key components of the increase were an additional £7k in Hall Hire income and £10.5k in non-recurring donations. offset by an additional £8k of electricity costs as we exited a particularly beneficial 2yr flx. Forward bookings for the year ending 30 September 2025 suggest that the current Iwiel of Hall Hlre Income is likely to be maintained. At 30 September 2024 total funds stood at £82.738.74 enabling us to fund the planned refurbishment of the Ladles, Gents and Disabled Toilets.