Trustees, Annual Report For the period From (start datel to end date Section A Referenco arid adtnifti5tralion details Charity name 3rd. Alton Acout Group other nanEs the thartty is knu•m by Registered charity number (rf any) HQ registration numter Charity's principal address The Den Chawton Park Rc*d Alton. Ham hire Postccmje Names of the charity trustees who manage the charity Truste• Name Office (If any) Datss acted If not for whole yeaf Richard Jones Ali Silvester Michele Grinstead Lucia Com Chair Secreta Secreta Treasurer Treasurer Scout Le*r Until 231￿r2023 From 231CE12023 Until 231[￿r2023 Fr(¥n 231LV2023 Matthew Collins Anna Lavel Adam Brooks Paul Richardson Joanne Wri hl Paul Pa ne McKenzie Paul Gra Nico Russell Sarah McKenzie Grou 10 11 12 13 14 15 16 Until 231(Er2023 From 231(ksf2023 From 23106f2D23 From 231i%f2023 Names and addresses of athisers (oplional irrforrrHtsn erK>JJraged as bgst pradts) of a(fvisor Name Address 1 LT7CQ001 {14 Septemter 20241 Sectioii 8 Strijcture. governalice and managemeiit Description of the Chari￿s trusts Type of governing document he Group's goveming dcuments are those of the The Scout Associabon. They wnsist of a Royal Charter, which in turn gtves auth￿lty to the Bye of the Association and The Poli￿, Organisation and Rules of The Scout le.g. trust deed, con8tstutw) How the charity is ¢onslituted The Group i% a trusl establis1￿1 urKler lis ru18s which are ¢￿￿MOn to all S￿vts. (e.g. tsust. assCoa￿. company) Trustee selection methodg {e.g appoint&1 by. dected by) The Trustees are apFointed in accordance wtth the Policy. Organisation and Rules of The ScoLbt Associatyon. Additional govemance issues IcytK)nal infomHtion but enc¥)urapJ as besi wactice) The Group is managed by the Group Trustse Board, the members of are the 'Chafrty Trustees. of the ScoLrt Group t*thKh is an educaknnal charity. As charity trustees they are reswnsbbe for ctynptying with legislation applicable to charibes. This includes the registration, keeping proper accounts and making retums to the Charity You may choose to indude add¢bonal infomation, where relevanL abouL Policies and prcaures adopted for. al the induction and training of trustees.. bl trustee, consideration of major Tisks and the systems and procedures to manage them The Trustee Board consists of the Chair. Treasurer and 12 Trustees (including 2 Ex officio Trustees. and meets every 4 months. Members of the Trustee Boarf com*te Being a ScoLts Trustee leaming within the first 6 months of joining the This Group Tn￿tse Board e￿$ts to make sure the charty is well-managed, risks are assessed and mitigated. buildings and equipment are in gcod ￿Ing order. and everyone follows legal requirements and the organisation's pol￿e5 and rules. Their supwrt helps oth8r volunteers run high- qualrty and safe programmes that gives young people skills for lrfe. 2 LTT00001 {14 September 2024) Section 8 Risk and Internal Control (Specimen 1) The Group Trustee Board has identtfied the major risks to h they beI￿ve the Group is exrtjsed. these have been rel￿*d and systems have been established to mitsgate against them. The main areas of c*ncem that have been Damage to the buihding. property and equipment. The Group ￿Duk1 request the use of buiklings. proFety arKI equiFKnent from nevJhbouring organisations such as the urch. community centre arKI other Scout GroLEPS. Similar Teciwocaj arrnngeffents exist with these organisations. The Group has SUff￿lent buiklings and ￿ntent3 insurance in p*e to mtyate against pmnent k)ss. Injury to ￿ders. helpers. SUPFQrtets members. The Group through the c8Pitaknon fees contribLrtes to the Scout kat￿n9 noth￿al accident insurance policy. Risk nts are undertaken before all *bvilies. Reduwl In(>)ff￿ from fuThJ rydisirvJ. The Grss, these include 2 signatories for all payments arKI a comwehensive insurance policies to ensure that insurabk risks are covered. 3 LfK00001114 September2024) Section C Obiectives and activities The Purposo of Scouting Scouting exists to acbvely engage and support young people in their personal developrnenL eMp0￿ring them to make a positNe contribution to socth. Summary of the objects of the charity set out in its govgming document The Valugs of Scouttng Scouts we are guid&J ty these values: Integrlty - We act integrily. are honest, trustrworthy and loyal. Carg- We Sup[￿ others and take eare of the workl in ich we IFVe. Bell•f- We exkn ourfaiths. beli8fs and attiiudes. C04>peYation . We make a F>Jsiknve drfference; we ¢ opernte with others and make ft*nds. The SCO￿ Method s￿uting takes place I¥l￿n Y￿fig people. in partnership with adutts, wDrk together basod on the values of Scouting and: - enjoy what they ar8 doing and have fun - take part in xtivities indcors and out(hxYs leam by doing - share in spirilual reftecti . take responsibilty and make choi(ts - undertake and challenging activrties - make and INe by their Prcxnise. Summary of the main acttvIl￿ in relation to these objects he group has 7 ￿tIOns". 2 Beaver cO￿nIes, 2 Cub Packs, Scout Troops & 1 Explorer Untt. Approx 145 members cross all of the s&tions. The group has a broad range of ctivities wrth badges being avrdrded to rwnise the arb"cipants acgievements. SleekX)vers and Camps ar& rranced, wilh the Scouts & Explorers attending overseas mps and Jamt￿$Tees. Camp fire5 afKI cooking are aviourrte activies. Al sections have 8iwanged actsvilies to make an impact on the k)cal area and lo provsde pe￿)nal hallenges. Additional detsi18 of the obiecbves and activibts {cptional information but encouraged as best practice} You may chooso to include further statements, where relevant. about." . Oicy on grant making", • contribution made by volunteers.. . policy on investments. Public benefrt statement The Group rn*ts the Charity Commission's public benefit criteria under tx)th the advaTrCe￿nt of educatK)n and the advancement of crtEenship or communrty development headin 4 LT7CK1001 114 September 20241 Section D Achievements aiid perforfflance Summary of the main achievemrrts of the charity during th8 yea PrryJress has been made with the buikjing extension and we re aLle to gain Flanning permission. The group is still rking towards fundraising the required amunt of money or the new buihj. We have also been focusing efforts on refreshiThJ our current fa￿lIt￿, by installing new dou lazing windo￿. se(yJrity dl￿. heating. We are also pleased to see an increase in membership numbers in the rwp. Section E Financial Review Brief staternent of the c*arWs tKSicy on reserves The Groupb pcAicy on reserves 1$ to hold sufficient resources to tt)ntinue the charitable actsvibes of the group should inLM)me and fundrdi5ing actsvities fall $I￿rt. The Grwp Trustee Board consKJers that the gTOUP should hold a sum equNalent lo 12 rtM)nths running ￿Sts, arca £10,000. rd Alton SLYMA Group Exeujtive Committee is actively invrAved in fundraising and planning an extension to our rr8nt fa￿￿tres. This means that y￿ have a sum of money hat is being hekl in (Kder to aid fundTaisirMJ and grant cttsvtiies for our extensK)n. Quantify and explaln any desvJnatior Detslls of any ft]nds materlalty In defi(it Icircumstsnces ￿uS steps to ellnwnatel Further finanaal review details (oplKJnal inforrrthl You may choose to indude additional infomiation, vthere relevant, about.. . the charitys principal sourGe5 of funds (induding any fvndra1si￿Jl', 5 LT70TrJ01 (14 Septembgr 2024) . how expendrlure has supported the key objectives of the charity. The Group Trustee Board regularty monitors the levels of bsnk balances and the interest rates received to ensure the group obtsins maximum value and incx)m from its ban￿n9 arrangements. Occasionally this may involve using an account that requires a pericml of noti￿ before funds may thdrawn. before dryng so the Group Trustee Board . Investment and objectives.. Sectioii F Other Optional Iiiformation Plans for future peri￿$ {details of any signsficanl activities planned to atheve them) 3rd Alton Scout Group Execubv8 Committee is actively involved in fvndraising and planning an extensitin to our urrent fa¢itibes. Thi8 means that we have a sum of money hat is being hehd in order to aid fvTrJraising and grant ' iwbes for extensiC￿. Section G Declaration The trustees dedare that they have approved the trustees. rewt above &gned on behalf of th8 chartws trustees Signalure(s) Full name(sl Richard Jones Matthew Collirk8 Position {eg Secretary. Chalr) Char Group Scout Leader 6 LT700001 (14 September 20241 ## **Statement of Assets & Liabilities** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2023 Cash Basis** |**Statement of Assets & Liabilities**
**3rd Alton Scout Group**
**For the year ended 31 December 2023**
**Cash Basis**|**Statement of Assets & Liabilities**
**3rd Alton Scout Group**
**For the year ended 31 December 2023**
**Cash Basis**| |---|---| |**2023**
**2022**|| |**1. Statement of Assets & Liabilities**|| ||**Group**| ||Main bank account
4,299.33
1,798.18| ||BIA
84,661.12
74,624.39| ||Subs Account
4,740.07
7,689.61| ||Charity Deposit Account
-
2,811.07| ||Deposit Account (New)
2,873.15
-| ||**Total Group**
**96,573.67**
**86,923.25**
**Held by Sections**| ||Beaver Account
520.03
649.18| ||Cubs Account
1,014.86
1,160.52| ||Scout Account
3,840.87
2,868.50| ||Explorer Account
1,779.42
1,540.71| ||**Total Held by Sections**
**7,155.18**
**6,218.91**| ||**Total Statement of Assets & Liabilities**
**103,728.85**
**93,142.16**| AGM Report - Statement of Assets & Liabilities 3rd Alton Scout Group ## **Payments** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2023 Cash Basis** |**Payments**
**3rd Alton Scout Group**
**For the year ended 31 December 2023**
**Cash Basis**|**Payments**
**3rd Alton Scout Group**
**For the year ended 31 December 2023**
**Cash Basis**| |---|---| |**2023**
**2022**|| |**1. Payments**|| ||**Group**| ||Consumables
333.70
75.07| ||Group Camp
-
434.03| ||Uniform Expenditure
357.50
906.76| ||Gocardless & Stripe Fees
614.68
488.58| ||Shop Costs
1,201.21
2,733.50| ||Capitation
7,728.00
6,293.00| ||Admin
1,048.83
1,022.30| ||Utilities
6,724.23
3,825.92| ||Repairs/Maintenance
6,285.98
18,879.37| ||Insurance
2,219.67
2,345.96| ||Badges
2,106.57
1,938.63| ||Training
22.80
-| ||Cleaning Supplies
1,111.54
836.14| ||Building Project
7,488.00
-| ||Section Costs
9.25
84.00| ||Equipment
3,609.72
695.79| ||Fundraising Expenses
2,622.15
-| ||**Total Group**
**43,483.83**
**40,559.05**
**Sections**| ||Beaver Section Account expenditure
3,098.66
1,214.59| ||Cub Section Account Expenditure
5,039.56
3,748.13| ||Scout Section Account Expenditure
5,840.73
8,320.25| ||Explorer Section Account Expenditure
1,454.67
4,516.37| ||Activities Section Account Expenditure
-
277.79| ||**Total Sections**
**15,433.62**
**18,077.13**| ||**Total Payments**
**58,917.45**
**58,636.18**| AGM Report - Payments 3rd Alton Scout Group ## **Receipts** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2023 Cash Basis** |**Receipts**
**3rd Alton Scout Group**
**For the year ended 31 December 2023**
**Cash Basis**|**Receipts**
**3rd Alton Scout Group**
**For the year ended 31 December 2023**
**Cash Basis**| |---|---| |**2023**
**2022**|| |**1. Receipts**|| ||**Group**| ||Kit Hire
-
26.47| ||Group Camp Income
-
300.00| ||Uniform Income
57.00
305.00| ||Hall Rental
13,490.00
13,458.05| ||Gift Aid
3,950.88
3,495.25| ||Shop Income
1,612.51
1,579.93| ||Subscriptions received
18,532.18
16,337.71| ||Donations
11,396.09
7,331.93| ||Grants
900.00
2,667.00| ||Interest
872.04
312.14| ||Fundraising Income
3,154.55
-| ||**Total Group**
**53,965.25**
**45,813.48**
**Sections**| ||Beaver Section Account Income
2,691.51
1,093.14| ||Cub Section Account Income
4,528.90
3,662.90| ||Scout Section Account Income
6,054.98
7,803.55| ||Explorer Section Account Income
2,263.50
2,437.21| ||Activities Section Account Income
-
1,186.84| ||**Total Sections**
**15,538.89**
**16,183.64**| ||**Total Receipts**
**69,504.14**
**61,997.12**| AGM Report - Receipts 3rd Alton Scout Group Independent examiner's report to the trustees of 3rd Alton Scouts I report on the accounts of the Trust for the year ended 31 December 2023, which are set out on the attached Balance Sheet and Profit and Loss Account. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act 2011 Act to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5}(b) of rhe 2011 Act to state whether particular matters have come to my attention Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and speking explanations from you as trustees concerning any such matters.'The procedures undertaken do not provide all the evidence that would be required in an audit and consequently rto opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matter5 set out in the next statement Independent examiner's statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2(hil Act. have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name and Address . K.v41 Qualification . ACCA 6 LJ Date . ApAS-LRooK I I wcop CU &u 31k . 2403) 20 Signed: