REGISTERED CHARITY NUMBER: 279453
ortsmouth Pla Contents for the Ye nancial Statem8nts December 2023 rEn Page Chaimn'S Report Report of the Trustees 3 to 5 Independent Examinerfs Report ststament of Financlal ActlvStle8 Statsmant of Flnandal Posltlon Notes to the Flnanc181 Stst8m8nts 9 to 18
The Portsm ers n's Re for the Year En 202 Commlttee and olher roles This year the committee has seen some changes. Flona Morris has been ctropted as the committe8 member for Membership and she contlnu8s lo be supported by Kayleigh P8ndry who Is fo$ng on New Members which is a norFcommittee role. In 2024 we w81come back Mark Wilson to the commlttee in a new role of Finance. He is worklng along side Brian and looking to develop several financlal areas and drag us into the 21 Century. They are both a great asset to have on the team. Membershlp On 31 December 2023 the Portsmouth Players conslsted of. 11 Vlce Presidents, 24 Llfe Members, 11 TSer 1 mémb8rs, 91 Tier 2 m8mbepJ , 5 As8oclate members. Future Shows We currently have planned the following shows for 2024 o Mlsca5t- March 2024- The Barn Studlo Theatre o Fame-june 2024- Kln8s Theatre o Rent- October 2024- The Barn 5tudlo Theatre 2025 To be announced at AGM 2026 A c8ntenary year of events A group has stsrted working on this. Show8 2023 The18St year were pleased to be able to produce three succ8ssful show8. Little Shop of Horrors - March 2023 The Bam Studio Theatre Calendar Glrls - June 2023 Th8 8am Studlo Theatre School of Rock- October 2023 The Kings Theatre Llttl• Shop of Horrors - March 23 - Tho Barn Studlo Theatre The flrst show of 2023 - Thls was dlr8Cted by Nlck Williams wlth Dan Brown 88 MD. They were lolned by Abby Daniels as choreographer. The set was created by Caroline Maloney wlth her team and she went above and beyond to fumlsh th8 set with props and transfom the Green Room into an immersNe experience. Member, Kate Thomas. ined us as Wardrobe lead for thls show with great effect. The Stage Manager was Adrlan Godfrey who was lolned by Paul Moroney on Ilghtlng. The show sold out well in advance and this was the first show to see our new Front of House team in actlon whlch was very successful. Although sold out. the show was expensive to stage. This was mainly due to high Costs of hiring and transporting the plant and due to includlng the Cost of sound into the budg8t. Creatlvely the show w&8 very successful wlth a strong ¢a8t18d by 8 Strong creative team. Page 1
e Portsm ers Chainnan's Ré forthey rEn 31 December 2 Calendar Glrls - June 23- The Bam Studio Theatr• The summer show was originally to be performed at Th8 lQngs Th8atr8. but we had a change of venue due to lionce issues. The cast were in full swing rehearslng when the declslon to transfer to The Bam Studio Theatre was made and several changes had to be made including tha Dlrector, lan Good, who voluntarily stood down to help save expenses. Rachel Cantrill, who was assisting lan. took over the role without hesitating and thW herself into the role with energy and commitment. steering the show safely to SU88. Lou Helyer made a welcome retum to Players as MD and we were thri118d to have her back on board with this show. She knew the piece very well and became a great t8am working closely with Rachel. She even managed to shoehom her live band in under the Seating. Carollne Maloney once again transformed the theatre with a fantastic Yorkshlre Dales set. asslstsd by Jonathan Allen and Trevor Blofeld. Once agaln. Carollne excelled herself with the most extraordinary props. The bam has never been so full to brimming. The show was technlcally slick. and stage managed superbly by Becky Mllhouse asslsted by Jenny Edwards and Ed Chase, with Trevor Blofeld 8nd Paul Moroney on Ilghting and sound. The Cnstume lead for this show was Almee Longos. Thls was Almee's first show leading the costumes and she was ably supported by Kate Thomas. We performed to packed houses every nlght and the show was very well recelved by audiences wlth excellent revlews. We cornblned with the local d)arlty Karen Ingram Foundatlon and produced out own VVI calendars, which were well recelved and donated th8 proceeds to the charity. Once again. the Front of House team shono and Vrked very well with the Green Room transfomied into a Wl hall. We have Just heard that we have been awarded 8n Accolade of Excellence by NOIJA School of Rock- October 23- Tho Klngs Theatro We welcomed back Nick Vlllllams and Bea And8rson 88 dlrector and choreographer for School of Rock. They were ably lolned by Klm Seagrove who retumed once more as MD. The cast of adults and children clearfy had a wonderful yek, and the show was very well r8celved. The hou888 yre big enough to make us a profft and we Vre well looked after by the Klngs Theatre. Once agaln, used their backstage package as we were unable to provlde enough of our own c*ew. W8 w8r8 lucky to welcome a retum of Helen Harkness as DSM. She dld an exc8llent lob. We were fortunate to use a brand-new set whlch was excltlng and bought a new dimenslon to the show. Almee Longos took on th818ad agaln for thls show and dld a superb Job. She was asslsted by Tammy English who has lolned us and become fully Involved with Players. Caroline Maloney worked her maglc wlth props agaln assisted by Charlotte Alldridge Chaperones Vre ably led by Fk)na Morris and Chk)8 Harrfey. None of these shows would have happened wlth the work of so many people who work tlrelessly behind the scen88. l 1)Uld like to $8y a personal thank you to each and everyone of you. Before I close, I would Ilke to update you on the ongolng communications wlth PCC over the Bam and ren8wing the lease. Derek Elinor has been our saviour and kept the fight to resotve thls golng with scrupulous energy and detail. We are getting Closer, and I hope that Derek wlll be able to give you more news at the AGM. We are In dept to hlm for hls work on th18. 1am immensely proud to be a member of Portsmouth Play8rs and I thank you all for your contlnued support. My blggest thanks must go to the extraordinary team that make up your committee. The work they do cannot be underestimated the Portsmouth Players is extremely lucky to have such a dedicated team. Jo Alldrklg• Pag8 2
rtsm ers of the Trus r the Year En The trustees present their r8POrt wrth the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions ofAccountlng and Reporting by Charities: Statement of Recomm8nded Pradice applicable to charities preparing their accounts in accordan wlth the Financlal Reportlng Standard applirAbl8 In the UK and Republic of Ireland (FRS 102) (effectlve 1 January 2019). OBJECTIVES AND ACTivrfiES Objects of the charlty The principal object of the charfty Is to educate the publlc In the dramatlc and operatlc arts and to further the development of publlc appreciatlon and taste In the said arts. To achleve thls the Portsmouth Players: produce hlgh qualFty musical producllons from professlonal venues uslng professlonal costumes. scenery and directors. produce a varlety of operatic and dramatlc arts in the Portsmouth area of 8 klnd that would be unlikely to be brought to the clty by tourfng professlonal companles. set competltlve tlcket prtces for all Its productlons offer membershlp to a broad range of people to get Involved In dramallc arts. b) d) Actlvltlos of the charlty During the year the charfty was able to produce three shows. Two at the Bam and one at The Klngs Theatre. The charity alms to appe81 to as many people as possible and to educate th8 publlc In the dramatic and operatic arts and to further the development of publlc appraclatlon and taste in the sald arts. Soclal Investments The trustees confimi that they have referred to th8 guldance contaln8d In th8 Charlty Commls8lon'$ general guidance on public benefit vthen reviewlng the charltys aims and objectives and in plannlng future activitles. The trustees refer to public benefit throughout thls report. FINANCIAL REVIEW Revlew of actlvltlos The result for the year has shown a deficlt on actSvities of £16.223 (31.12.22: D8ficlt £22,935). The above results Include 8UPPOrt CO8ts whlch are necessary to include wlth the Charitable Actlvltles. The allocation of the support costs can be sean In Note 7 to Ihe accounts. Investment power8 The charity has the power to make any Inv88tment whlch ts trustees se8 fft. Reserves pollcy and rlsk managomont The trustees are continually monitoring the level of reserves held by th8 charfty. The trustees conslder that the charlty needs to retaln a lovel of reserves approximately equivalent to the complete loss on one major production. The tnjstees therefore consider that holding a reserve of approximately £50.000 is sufflclent for that purpose. At the year erKI the total general r8S8Nes std at £80,239 (31.12.22: £90,523). Page a
mouth Pla for ear End 1 December 202 FUTURE PLANS 11 is the intention of the trustees to produce three shows during 2024. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng documont The Portsmouth Players is a registered charity (reglstratlon number 279453). The charity Is an unincorporated organlsatk)n and its constitution Ss lald down in its rulebook. Organisation The executive commlttee, who meet regularly admln18ter the charity. The Commltteé starKls for r&electlon at the Annual General Meeting and any changes proposed have to be made In wrltlng to the Hon Secretary and have a proposer and seconder then to be voted on at the meeting. Related partles The charlty d¢)es not have any relaled paty transactions to dl8c108e. Rlsk managemont The trustees are Gon8tantly reviewing the charitys exposure to r18k. The Portsmouth Players have been managed by It members for over go years and durlng thls ttme 8 considerab18 amount of expertence has been galned. The trust88s plan each year to ensure that the charity18 not expos8d to un-acceptable dsk. Each year the trustees present a balance of productions to the membershlp whlch will hop8fully achi8ve a status quo in th8 level of r8serve$ held. Howev8r, In some years it will exceed thls target If the produGtlons are V11 supported but thls wlll be balanced by18ss successful years. The trustees do rK>t conslder there to be any slgnlficant d8ks to the charlty. REFERENCE AND ADMINISTRATIVE DETAILS R8glstarnd Charlty numbor 279453 Prlnclpal addr•88 26a Wheatstone Road Southsea Hampshlre P04 OU Page 4
uth Pla e Trus the Year Ended REFERENCE AND ADMINISTRATIVE DETAILS Trusleas Jo Alldridge Charti8 Frame Hannah Douglas Brian Johnson Kathèrine Guthrle Fiona Morris Beth Evans stuart Wamer Trevor Blofeld Chairman Hon S8¢retsry Business Manag8r Hon Treasurer Produ¢llon Secretary Memborshlp Secretsry (COpted> Publicity (CTropted) Admin and Technology Bam and Lets Manager Banker8 Nalwest Bank PIC 69 - 73 High Street Cosham Portsmouth Hampshire P06 3DA Approved by order of the board of truste89 on . nd slgned on Its behalf by: Jo Alldridge- Trustee Page 5
Examinerfs Re ortsmouth Pla ers to the Trustees of Independent examlnef8 report to th• trustees of The Portsmouth Playerg I report to thg charity trustees on my examinallon of the accounts of The Portsmouth Players (the Tnjst) for the year ended 31 December 2023. Rogponslbllltles and basls of report As the charity trustees of the Trusl you are responsible forthe preparailon of the accounts In accordance th the requSrements of the Charities Act 2011 (Yhe ACV). I report in respect of my examinatlon of the Trusfs accounts carrled out under sectlon 145 of the Act and In carying out my examlnatlon I have followed all appllcable Dlrectlons glven by the Charlty Commlssbn under 8eckn 14515)(b) of the Act. Independent axamlnafs statsmont I have completed my examlnatlon. I confirm that no material matters have t>)me to my attention In connectlon wlth the examination giving rne cause to beliove that in any materlal respect: accountlng records were not kept In respect of the Trust as required by sectSon 130 of the Act: or the accounts do not accord wlth those records; or the accounts do not comply w5th the applicable requlrements concemlng th8 fomi and content of accounts set out in the Charities (Accounts and Reputs) Regulatlons 2008 other than any requirement that the accounts glve a tnje and falr view which is not a matter consldered as part of an Independent examln8tion. I have no concems and have come across no other matter5 In connection viith th8 examlnatlon to whlch attentlon should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. M G Wllson FCCA Date: 7" O&oEw 20£ Page 6
Th Pla ers Statemènt f Fin for the Y rEn cember 2 31.12.23 Total funds 31.12.22 Total funds Unrestricted Restricted fvnd funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 13,015 13,015 12,260 Charltablo actlvltles Bam Studlo Productlons School of Rock 26,830 58.497 26,830 58.497 4,554 80.230 Investment income 653 653 128 Total 98,995 98,995 97,172 EXPENDITURE ON Charltable actlvltles 8am Studio Producllons School of Rock 35,291 73,960 2,989 2.970 38,260 76,930 22,388 97,571 Total 109.251 5,939 115,190 119,959 Net galnsl{lossas) on 5nvestments 28 28 NET INCOMEI(EXPENDITURE) (10,284) (5,939) (16,223) (22,935) RECONCIUATION OF FUNDS Totsl funds brought forward 90.523 155,423 245,946 268,881 TOTAL FUNDS CARRIED FORWARD 149484 229 723 The notes forni part of these financial statements Paoe 7
mouth Pla ers stst8m8n 31D nci er 2023 31.12.23 31.12.22 FIXED ASSErs Tanglble assets 10 165.314 177,432 CURRENT ASSErs Debtors Investments Cash at bank 11 12 13 7,458 812 70,249 74,144 CREDITORS Amounts falling due within one year 14 (5.840) (5.630) NET CURRENT ASSETS TOTAL ASSET8 LES8 CURRENT LIABILITIES 229,723 245,946 NET ASSETS FUNDS Unrestrfcted funds Restrlcted funds 80,239 149484 90,523 155,423 TOTAL FUNDS 229 723 The financSal statements were approved by the Board of Truslee8 and authorlsed for 188ue on 7111 CEbxets24and wer8 slgned on its behalf by: Jo Alldridge- Trustee Brian Johnson - Trustee The notes form part of these financial stalements Page 8
mo Fln nclal Statements for the Year Ended 31 December 2023 ACCOUNTING POLICIES Basis of preparing the financlal statements The financlal statements of the charity, which is a publlc b8n8fit entlty under FRS 102, have been prèpared In accordanc8 with the Charitles SORP (FRS 102) 'Accountlng and Repot*ng by Charities: Ststement of Recommended Practice applicable to charities preparing their accounts in accordance wth the Financlal Reporting Standard applicab18 in th8 UK and Republic of Ir81and (FRS 102) (effectlve 1 January 2019),. Flnancial Reportlng Stsndard 102 Tre Financial Reporting Standard applicable in the UK and Republlc of Ireland, and the Ch8rf11es Act 2011. The financlal statements have been prepared under th8 historlcal cost conventlon. Flnanclal rnportlng standard 102 - reduced dl8closure •xemptlon8 The charlty has taken advantage of the lollowlng dlsclosure exemptlons In preparlng these financial stat8m8nts, as pemltted by FRS 102 The Financial Reporting Standard applicable In the UK and Republlc of Ireland,: the requlrements of Sectlon 7 Statement of Cash Flow8. Incom6 All Income Is recognlsed in Ihe Statement of Flnandal ActFvltles once the charfty has entitlement to the funds, It Is probable that the Income wlll be received and the amount can be measured reliably. Expondlturo Llabllltles are recognised as expenditure as soon as thare Is a legal or constructlve obllgatlon committing the charity to that expenditure. It Is probable that a tr8nsf6r of economic benefits will be requlred In settlement and the amount of the obligation can be measured rellably. Expenditure Is accounted for on an accruals basls and has been dasslfied under headings that aggregate all cost related to the category. Ivhere costs cannot be dIrecY attrlbuted to partScular headSngs they have been allocated to acttvltles on a basls conslstent wlth the use of resources. Tanglblè flxed assets Depreciation is provlded at the followlng annual rates In order to wrlte off each a88et over Its estimated useful Ilfe. Long lea8ehold Furnlture & Equlpment In accordance wilh the property lease 25% on reduclng balance, 20% on reduclng balance, 15% on reduclng balance and 10% on redudng balanc8 Taxatlon The charity is exempt from tsx on its charitable act5vit18S. Fund accountlng Unrestricted funds can be used In accordance wlth the charitsble objedives at the dlscretlon of the trustees. Restricted funds can only be used for particular resblcted purposes wthln th8 objects of the charity. Restrictions arise when specffied by the donor or when funds are ralsed for partl¢u18r restrlcted purposes. Page g continued...
The Portsmouth Pla ers t s to the Finan for the Year Ended 31 Decemb8r 202 ACCOUNTING POUCIES- contlnued Fund acGountlng The °Space 99. fund was used to raise funds for the National Lottery supported rebuild of the Charity's rehearsal rooms. Th8 Bursary Fund provldes tlnandal support for members to obtain th8atrical related education. DONATIONS AND LEGACIES 31.12.23 31.12.22 Donations Glft ald SubscriptK)ns 5,435 805 4,515 1,250 INVESTMENT INCOME 31.12.23 31.12.22 Deposlt account Inter8St Dlvidend Incom8 612 41 95 33 653 128 All Investment income18 dedved from assets held In the Untsd Klngdom. Page 10 conlnued...
uth Pla ers ncial Ststements - continued r the Year Ended 31 December 2 INCOME FROM CHARITABLE ACTMTIES 31.12.23 31.12.22 Bam Studio PrcKluctions Total activitles Total actlvlties SOR ricket sal8S Programmes and printing Advertising r8vÉnue Refreshment sales P8rfomance levy 15.829 185 967 7,401 55,862 1,025 71,691 1,210 1.807 7,857 81.372 978 425 456 CHARITABLE ACTIVITIES COSTS Dlr8Ct Costs (see note 6) Support Costs (se8 note 7) Totsl8 B8m Studio Productlons School of Rock 19,172 19,088 38,260 115190 DIRECT COSTS OF CHARITABLE ACTIVITIE8 31.12.23 31.12.22 The8tr8 hire and royaltles Orchestra, scripts and score8 Production fees and exp6ns8S Scenery, Ilghtlng, Costumes and props Printing. advertlslng and th88tre allowance Mlscellaneous expenses Refreshment purchases Cancelled productlon costs 28,908 8,527 9,775 21,510 4.747 1.314 2.233 47,145 9.415 4,070 20,173 3,569 48 198 700 Page11 ntlnued...
The Portsm stoth Fl tatements - con*'nu8d rtheye r Ended 31 Dember 2 SUPPORT COSTS The Bam Overheads Totsls Bam Studlo Pr(xluctions School of Rock 5.393 13.692 13.695 19.085 Activi The Bam Overheads Basis of Allocated equally to productrons Allocated equally to productlons Support costs. Includad In the above, are as follows: The 8am 31.12.23 31.12.22 Bam Studlo Productlons Total 8Ctlviti6s Total activities SOR Rate8 and water Rent Light and heat Telephone R8palr8 and cleanSng 174 1,407 1,307 221 174 1,408 1,307 222 2,815 2,614 443 2,815 1,046 385 Overheads 31.12.23 31.12.22 Bam Studlo Productions Totsl 8Ctlvltles Total activities SOR Postage and stationery Sundry expenses Subscriptlons and Ilcences Photocopler costs Insurance Accountancy and IE fee Marketing and webslte Depreciation of tangible flxed assets 171 513 305 489 4.716 1,440 172 513 305 489 4.717 1,440 343 1.026 610 978 9.433 2,880 178 614 919 7,660 2.550 79 Page 12 continued...
mouth Pl s to the Financial Stalem for the Year Ended 31 r 2023 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees. remuneration or other b8n8fits for the year ended 31 December 2023 nor for the year ended 31 December 2022. Trusteos. exp8n8es There Vre no trust88s' expenses paid for the year ended 31 December 2023 nor for the year ended 31 D8rnber 2022. COMPARATNES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestiicted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donatlons and legacies 12,260 12,260 Charltablo actlvftles Bam Studio Productions Shrek 4,554 80,230 4,554 80,230 Investment Income 128 128 Total 97,172 97,172 EXPENDITURE ON Charltable actlvltlos 8am Studlo Productlons Shrek 19.419 94,601 2,969 2.970 22,388 97.571 Net loss on Investments 148 NET INCOMEI(EXPENDrruRE> {16.996) (5,939) (22,935> RECONCILIATION OF FUNDS Total funds brought forward 107,519 161.362 268,881 TOTAL FUNDS CARRIED FORWARD 155423 Page 13 continued...
The Portsmouth Pla nan als men the Year Ended 31 Dec8mb&r 202 10. TANGIBLE FIXED ASSErs Long Fumiture leasehold & Equlpment Totals COST At 1 January 2023 and 31 December 2023 385 127 DEPRECIATION At 1 January 2023 Charge for year 142.536 65.159 207,695 At 31 December 2023 148 475 219 813 NET BOOK VALUE At 31 December 2023 148 484 165 314 At 31 December 2022 11. DEBTORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 31.12.23 31.12.22 Gift Ald recov8rabl8 from HMRC Futur8 products'on expendllure Prepald ovethead expanditure 1.200 4.912 12. CURRENT ASSET INVESTMENTS 31.12.23 31.12.22 LSsted Investments 812 The above represents the charfty's Investment In Bardays Bank PIC shares. The movement In the year represents the unrealised loss during the year. Page 14 continued...
Fin f the Year Ended 31 December 2023 13. CASH AT BANK 31.12.23 Total funds 31.12.22 Total funds General Fund Bursary Fund Natwest Business Reser4te Na1west General Account Naiwest Production Account Naiw8St Bursary Account Natwest Ticket Bookbng A(xx)unt 60,031 100 3.611 60,031 100 3,611 1,000 61,568 100 3,128 1,000 1.0(X) Total 63,792 14. CREDITORS: AMOUNTS FALUNG DUE wrrHIN ONE YEAR 31.12.23 31.12.22 Accrued expenses 15. ANALYSIS OF NEf ASSEfs BETWEEN FUNDS 31.12.23 Total 31.12.22 Total funds Unrestricted Restricted fund Flxed assets Current assets Current liabllllles 18,830 69,249 148.484 165.314 70.249 177,432 74,144 16. MOVEMENT IN FUNDS Nel movement In funds At 31.12.23 At 1.1.23 Unrastrl¢tod funds Genw81 Fund ).523 (10,284) 80,239 Restrlctod fund• 'Space 99" Fund Bursary Fund 154.423 (5.939) 148.484 TOTAL FUNDS Page 15 o)ntinued...
The Portsmouth Pla Notes to th8 Fin for the Year E nts- ntin December 2023 16. MOVEMEKf IN FUNDS - continuod Net movement in fvnds. induded in the at)ove are as follows: Incoming R&8ources Galns and Movement resources expended losses in funds Unre8trfctsd fund8 General Fund 98.995 (109.251) (28) (10.284) Rostrlcted fund8 "Spacé 99° Fund (5,939) (5.939) TOTAL FUND8 Comparatlvas lor movemont In fund• Net movement In funds At 31.12.22 At 1.1.22 Unrostrlctad fund• General Fund 107,519 (16.996) 90,523 Re8trlctsd funds °Spac6 99" Fund Bursary Fund 160,362 (5,939) 154.423 161362 155423 TOTAL FUNDS 268 881 Page 16 contlnued...
' The Portsrnouth Pl Not the Financial State ear Ended 31 en - continued mb r 2023 16. MOVEMENT IN FUNDS - contlnued Comparatlve net movement in funds, Induded in the above are as follows: Incoming Resources resources expend8d Galns and Mov8ment losses In funds Unrestrlcted funds General Fund 97,172 (114.020) (148) (16,996) Rostrlcted funds °Space 99" Fund (5,939) (5,939) TOTAL FUNDS (119 959) A Current year 12 months and prfor year 12 month8 combined posltlon Is as follows: Net movement in funds At 31.12.23 At 1.1.22 Unrnstrlcl•d funds General Fund 107,519 (27,280) 80,239 R•8trlcted fund8 'Sp8ce 99. Fund Bursary Fund 160,362 (11,878) 148,484 TOTAL FUNDS 39 158) Page 17 ¢ontlnu8d...
rtsm ers the Financi he Year End8d en ecember 202 16. MOVEMENT IN FUNDS- ¢onllnued A current year 12 months and prior year 12 months combined net mov8m8nt in funds. induded In the above are as follows.. Incomlng resources Resources expended Gains and Movement losses in funds Unrestricted funds General Fund 196.167 (223,271) (176) (27,280) Re8trl¢tsd funds 'Space 99. Fund (11.878) (11.878) TOTAL FUNDS 196 167 176 235 149) 39 158) 17. RELATED PARTY DISCLOSURES There were no related party transactlons for the year ended 31 December 2023 or 31 D8cember 2022. Page 18