**Trustees' Annual Report for the period**
**From**
Period start date Period end date 01 04 2024 31 03 2025
**To**
## Reference and administration details
**Charity name** 1[st] /4[th] Addlestone (St. Paul’s) Scout Group
## **Other names charity is known by**
**Registered charity number (if any)** 279333
**Charity's principal address** Fleur de Lys Scout Centre, Spinney Hill
Addlestone Surrey Postcode KT15 1AD
## **Names of the charity trustees who manage the charity**
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Trustee Name Office (if any) Dates acted if not for whole year
1 Mr. S. Barrett-Jolley Group Lead Volunteer
2 Mr M. Wilson President
3 Mr. G. Kerr Vice President
4 Mr L. Way Group Chairman
5 Mr. P. Reynolds Group Treasurer
6 Dr. P. Lympany Section Lead Volunteer
7 Mr. K. Coombs Team Member
8
9
10
11
12
13
14
15
16
17
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## **Names and addresses of advisers (Optional information)**
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Type of advisor Name Address
Bankers Lloyds Bank plc Addlestone
The Scout EC4, London
Association Short
Term Investment
Service (COIF)
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**Structure, governance and management**
## **Description of the charity’s trusts**
The Group's governing documents are those of The Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye (eg. trust deed, constitution) Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
Type of governing document
The Group is a trust established under its rules which are common to all Scouts.
How the charity is constituted
- (eg. trust, association, company)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- Policies and procedures adopted for the induction and training of trustees.
- The charity’s organisational structure and any wider network with which the charity works.
- Relationship with any related parties.
- Trustees’ consideration of major risks and the system and procedures to manage them.
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of Group Lead Volunteer, Chair, Treasurer and Secretary together with individual section Team Leader Volunteers and parents' representation and others nominated by the Group Lead Volunteer. The committee meets every 4 months.
This Group Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of their appointment which are to:
- Comply with the Policy, Organisation and Rules of The Scout Association
- Protect and maintain any property and equipment owned by and/or used by the Group
- Manage the Group finances.
- Provide insurance for people, property and equipment.
- Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
- Promote and support the development of Scouting in the local area.
- Manage and implement the Safety Policy locally
- Ensure that a positive image of Scouting exists in the local community.
- Appoint and manage the operation of any sub-Teams, including appointing Chairmen to lead the sub-Team.
- Ensure that Young People are meaningfully involved in decision making at all levels within the Group
- Open, close and amalgamate Sections in the Group as necessary
- The Trustee Board also: Appoints Administrators, Advisers, and Co-opted members of the Trustee Board.
- Approves the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent examiner or scrutineer.
- Present the Annual Report and Annual Accounts to the Scout Council at the Annual General Meeting; file a copy with the District Board and with the Charity Commission (if appropriate).
- Maintain confidentiality with regard to appropriate Trustee Board
business.
The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
- Damage to the building, property and equipment: The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
- Injury to Team Members, helpers, supporters and members. The Group contributes to the Scout Association’s national accident insurance policy through the capitation fees. Risk Assessments are undertaken before all activities.
- Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.
- Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
- The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
## **Objectives and activities**
The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of **Summary of the objects of the** young people in achieving their full physical, intellectual, social and **charity set out in its** spiritual potentials, as individuals, as responsible citizens and as **governing document** members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Subscriptions are charged for membership to cover the immediate **Summary of the main** running costs of the Group, and these do not unduly restrict membership. **activities in relation to these** The Group follows the principle that no one should be excluded because **objects** of their inability to pay membership subscriptions or fees charged for camps or outings.
**Additional details of objectives and activities (Optional information)**
Two key principles demonstrate that Scouting’s aims are for the public benefit are that through the Scout method, young people develop towards achieving their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than those as a beneficiary.
## Achievements and performance
The year 2024/2025 once again started with a strong membership with a total of 86 members and 19 Team Members along with 9 young leaders. The year was packed with fun activities and events in all Sections with the Team Lead Volunteers producing exciting and challenging programmes.
Throughout the Group we awarded a total of 553 badges covering a range of activities of which 82 were Challenge Badges – these are badges which must be gained in order to be eligible for the Chief Scout Award in their section.
Two of our members achieved their Chief Scout Bronze Award and one their Chief Scout Gold Award.
## **financial review**
The Group's policy on reserves is to hold sufficient resources to continue **Brief statement of the charity’s** the charitable activities of the Group should income and fundraising **policy on reserves** activities fall short. The Group Trustee Board considers that the Group should hold a sum equivalent to 24 months running costs, circa £30,000 plus an additional £15,000 to cover emergencies relating to the building (£10,000) or equipment (£5,000).
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
- You **may choose** to include **Investment Policy**
- additional information, where The Group’s Income and Expenditure is very small and as a
- relevant about: consequence does not have sufficient funds to invest in longer-term
- The charity’s principal investments such as stocks and shares. The Group has therefore sources of funds (including adopted a low risk strategy to the investment of its funds. All funds are any fundraising). held in cash using only mainstream banks or building societies, Charities Official Investment Funds or The Scout Association's Short-Term
- How expenditure has Investment Service.
- supported the key objectives of the charity. The Trustee Board regularly monitors the levels of bank balances and the
- Investment policy and interest rates received to ensure the Group obtains maximum value and objectives including any income from its banking arrangements. Occasionally this may involve ethical investment policy using an account that requires a period of notice before funds may be adopted. withdrawn, before doing so the Trustee Board considers the cash flow requirements.
## **Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
(signed) P. Reynolds **Signature(s)** (signed) S.Barrett-Jolley Mr. P. Reynolds **Full name(s)** S. Barrett-Jolley **Position (e.g. secretary, chair,** Group Lead Volunteer Group Treasurer **etc) Date** 6[th] September 2025
## **1st/4th Addlestone (St.Paul's) Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year
1st.April 2024 To 31st.March 2025
from
Receipts and payments
.2024/2025 .2023/2024
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Group Subs 13937.67 18865.75
Membership subscriptions 0.00 0.00
Less:Membership subscriptions paid on (National/County/District) 5760.00 5294.25
Net membership subscriptions retained 8177.67 13571.50
Donations and grants 483.98 878.50
0.00 0.00
Gift Aid tax refund
0.00 2290.82
0.00 0.00
Sub total 8661.65 16740.82
Youth programme and activities
Explorers 0.00 0.00
Archery 146.00 7518.58
Beavers/Cubs/Scouts
6606.64 8639.08
Training 0.00 0.00
Uniform Sales
0.00 0.00
Sub total 6752.64 16157.66
Fundraising (gross)
0.00 0.00
Nursery School 14706.00 13800.00
Scout Shop 27.90 23.43
Other fundraising activities 0.00 0.00
Sub total 14733.90 13823.43
Investment income
Bank interest
0.00 0.00
Building Society interest 0.00 0.00
The Scout Association Short Term Investment Service/ COIF
4493.63 4205.26
interest
0.00 0.00
0.00 0.00
Sub total 4493.63 4205.26
Sundry Receipts 0.00 0.00
Total Gross Income 34641.82 50927.17
Asset and investment sales, etc. 0.00 0.00
Total receipts 34641.82 50927.17
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1 LT700002
## **1st/4th Addlestone (St.Paul's) Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year
1st.April 2024 To 31st.March 2025
from
Receipts and payments
.2024/2025 .2023/2024
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 7926.41 17023.31
Adult support and training 0.00 60.00
Maintenance
15058.58 3432.80
Water and Sewerage
481.67 3122.69
Electricity and Gas
10076.29 8802.01
Insurance
2863.47 2494.97
Materials and Equipment
1650.72 1965.33
Electrical & Gas Certification
0.00 470.00
Flood Investigations
1434.00 25.00
Donations
0.00 0.00
Uniforms ( Scout Shop )
223.00 221.95
Archery
103.99 0.00
Telephone/Internet
335.06 339.22
Sundry Payments
733.91 693.25
Purchase of Badges 606.61 709.37
Sub total
41493.71 39359.90
Fundraising expenses
0.00 0.00
0.00 0.00
m
0.00 0.00
Other fundraising costs
0.00 0.00
Sub total
0.00 0.00
Total Gross Expenditure 41493.71 39359.90
Asset and investment purchases, etc.
0.00 0.00
Total payments 41493.71 39359.90
Net of receipts/(payments) -6851.89 11567.27
Cash funds last year end 110627.87 99060.60
Cash funds this year end 103775.98 110627.87
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2 LT700002
## **Statement of assets and liabilities at the end of the year**
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31st.March 2025 31st.March 2024
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
8304.81 19830.93
Bank deposit account 0.00 0.00
Building Society Account 0.00 0.00
The Scout Association Short Term Investment Service/ COIF 95201.23 90707.60
Cash/Floats
269.94 89.34
Total cash funds 103775.98 110627.87
Other monetary assets
Tax Claim (Estimated) 0.00 0.00
Debts due to group. ( Paper recycling claim) 0.00 0.00
Events Paid for in advance. 0.00 0.00
Sub total 0.00 0.00
Investment assets
Investment property - detail 0.00 0.00
Quoted investments 0.00 0.00
Other investments - detail 0.00 0.00
Sub total 0.00 0.00
Non monetary assets for charity's own use (basis
of valuation)
Badge stock 185.00 185.00
Shop stock 0.00 0.00
Other stock 0.00 0.00
Land and buildings Insurance value 1006744.00 979303.00
Motor Vehicles (Ride on Lawnmower) Insurance value 5438.00 5352.00
Scouting equipment, furniture etc Insurance value 76432.00 75228.00
Camping Equipment Insurance value 13241.00 13032.00
Sub total 1102040.00 1073100.00
Liabilities
Accounts not yet paid 0.00 0.00
Expenses incurred but not invoiced 0.00 0.00
Subscriptions not yet paid 0.00 0.00
Loan - detail 0.00 0.00
0.00 0.00
Sub total 0.00 0.00
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## **Contingent liabilities and future obligations**
**The above receipts and payments together with the statement of assets and liabilities were approved by the trustees on the 9th.July 2025 ( the date of the trustee board meeting at which these were approved) and signed for on their behalf.**
Print Name S.Barrett-Jolley Group Lead Volunteer (signed) S.Barrett-Jolley (signed) P.Reynolds. P.J.Reynolds Treasurer
3 LT700002
Independent Examlnerfs Report to the Trustees of the
11t14th ADDLESTONE (ST.PAUL'S)
..SCOUT GROUP
I report on the accounts of Ihe Group for the ye8r ended ...311t March 2025 vthi¢h comprise the Receipts and
Payments Account and Stalem9nt of Assets and Liabilities set Ji on pag8s . . 1. to . .3.....
This report is made solely lo the Iruslees In accordance with Seetion 144{21 of the Chariti'es Act 2011 Ithe 2011
act) My worf( has been undertaken so th811 might state lo the charity's trustees those matters l am required to State
lo them in an Independent Examiners fftport and for no othor purpose. To the fullest extent pemiitted by law, I do
not a0p1 or assurng responsibility lo anyone other than the chanty and thè ¢harity'$ l¥usle8s for my examinabon
VK)rk.
Respectlve re8pon8lbllltles of Trujtees and Examlner
The Group's Iruslees are responsible for the pparalon of the accounts. They consider that an audit 1$ not
required for this year (under Section 144121 of the Charibes Act 2011 Ilhg 2011 Actl and that an indepgndenl
e¥amiLIth"on is needed.
It is my fesponsibilty to..
Examine the aGGounls {under Section 145 of the 2011 Act.
To follow the procedures laid do in the General Directions given by the Chartty Commissioners undgr
s¢ction 14515llbl of tho 2011 Aa. and
To stste whether partieJJlar matters have o)me to my attention.
8a818 of Independent Examlneffs report
My examination was carried out In accordance wth the General Dire¢tions given by the Charity Commissloners. An
8xaminalion includes 8 review of the accounting records kept by the Group and 8 comparison of thè accounts
pres8nled with those records. It also includes consideration of any unusual items or disclosures in the aceounls,
and seeking explanations from you as Irustses conceming any sueh matters. The procedurés undortaken do not
provide all the evidence that WOLsld be required in an audit, and consequently no opinion is given as to whether the
accounts Psent a 'true and fair vievl 8nd tr¢e r&port is limlted to those matters Sel out in the stat8m8rrt bglow.
Independent Exaffllnerfs ststem¢nt
In conne¢tK*n my examinatson, no matter has come to my attention."
1. which gives m8 reasonable cause lo believe that in any material rè$pe¢t thè requirements
lo keep accounting record¥ in accordance with Section 130 of the 2011 Act .'8nd
lo prepare accoLtnts acc£•rd thé accounts'ng r8¢ords and o)mply with tha aceounting
rewirements of Ihg 2011 A
have not b¢en met,. or
2. to which. in my opinlon. 8ttenlon shoLtld be drawn in order lo enable a propgr understanding of the accounts to
b8 reached.
Signed..
Qualffication..
Addr8s$'.
Dat8.'
LrI((m)G