**1[st] /4[th] Addlestone (St. Paul’s) Scout Group** **Annual Report and Accounts 2020/2021** **Registered Charity No. 279333** ## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|04|2020||31|03|2021| |**From**||||**To**|||| ## Reference and administration details **Charity name** 1[st] /4[th] Addlestone (St. Paul’s) Scout Group **Other names charity is known by** **Registered charity number (if any)** 279333 **Charity's principal address** Fleur de Lys Scout Centre, Spinney Hill Addlestone Surrey Postcode KT15 1AD ## **Names of the charity trustees who manage the charity** ||Trustee Name|Office (if any)|Dates acted if not for whole year| |---|---|---|---| |1|Mr. M. Wilson|Group President|| |2|Dr. P. Lympany|Cub Scout Leader|| |3|Mr. K. Coombs|Beaver Scout Leader|| |4|Mrs. E. Morris|Cub Scout Leader|| |5|Mr. P. Reynolds|Group Treasurer|| |6|Mrs. T. Henshaw|Group Secretary|| |7|Mr. D. Hicks||| |8|Mrs. E. Taylor||| |9|Mr. D. Smith||| |10|Mr. S. Barrett-Jolley|Scout Leader/Group Scout
Leader|| |11|Mr. G. Kerr|Group Chairman|| |12|Mr. M. White|Quartermaster|| |13|Mrs. H. Lane||| |14|Miss V Coombs|Beaver Scout Leader|From Sept. 2020–ongoing| |15|Mrs. S. Geere|Beaver Scout Leader|From Sept. 2020-ongoing| |16|Mr. S. Livesley|Beaver Scout Leader|Until July 2021| |17|Mrs. A. Edwards||Until July 2021| |18|Mr. K. Coombs|Assistant Beaver Scout Leader|| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of advisor**
**Name**
**Address**||| |**Bankers**|Lloyds Bank plc|Addlestone| ||The Scout
Association Short
Term Investment
Service (COIF)|EC4, London| |||| |||| **Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parents' representation and other nominated by the Group Scout Leader. The committee meets every 4 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment which are to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the Group - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - • Appoint and manage the operation of any sub-Committees, including appointing Chairmen to lead the sub-Committees. - • Ensure that Young People are meaningfully involved in decision making at all levels within the Group - • Open, close and amalgamate Sections in the Group as necessary - • The Executive Committee also: • Appoints Administrators, Advisers, and Co-opted members of the Executive Committee - • Approves the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent examiner or scrutineer. - • Present the Annual Report and Annual Accounts to the Scout Council at the Annual General Meeting; files a copy with the District Executive Committee and with the Charity Commission (if appropriate). - Maintain confidentiality with regard to appropriate Executive Committee business. The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: - Damage to the building, property and equipment: The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. - Injury to leaders, helpers, supporters and members. The Group contributes to the Scout Association’s national accident insurance policy through the capitation fees. Risk Assessments are undertaken before all activities. - Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. - Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. - The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. ## **Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities in relation to these**
**objects**|The objectives of the Group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development of
young people in achieving their full physical, intellectual, social and
spiritual potentials, as individuals, as responsible citizens and as
members of their local national and international communities. The
method of achieving the Aim of the Association is by providing an
enjoyable and attractive scheme of progressive training, based on the
Scout Promise and Law and guided by adult leadership.| |---|---| ||Subscriptions are charged for membership to cover the immediate
running costs of the Group and these do not unduly restrict membership.
The Group follows the principle that no one should be excluded because
of their inability to pay membership subscriptions or fees charged for
camps or outings.| **Additional details of objectives and activities (Optional information)** ## • Two key principles demonstrate that Scouting’s aims are for the public benefit are that through the Scout method, young people develop towards achieving their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than those as a beneficiary. |Achievements and performance|Achievements and performance| |---|---| |**Summary of the main**
**achievements of the charity**
**during the year**|| ||Despite starting the year in the middle of Covid lockdown, we have
continued to provide a full and varied programme in all Sections. During
the first half of the year, all Sections continued meeting via Zoom and
although attendance was lower than when face to face meetings many
activities continued, and badges awarded.
The beginning of the year showed an apparent drop in membership as
some members were not particularly comfortable with on-line meetings,
however, I am pleased to report that once restrictions eased, and face to
face meetings resumed, our numbers have bounced back. Currently our
membership numbers 121 young people.
Recent months have seen our meetings and activities returning to a ‘new’
normal with the addition of Covid precautions.
With half our meetings on-line and half face to face in our Cub section,
we have awarded two Chief Scout Silver Awards. Congratulations to
them both.
In order to maintain the young people’s engagement, we have relied on
the ingenuity and resourcefulness of our great team of leaders in all
sections. In total 23 leaders across all sections. These along with the
‘back room’ boys (and girls) who make up our Executive Committee. So,
to them all I would like to say a big thank you for all your time and efforts
in this, particularly, difficult year.
We would like to thank ALL for their help and assistance provided over
the last year. With a Group this size it would be impossible to single out
any one person, so to you all a very big thank you.
Having thanked all those who have put in so much to the Group, I would
like to invite anyone else to come and join us. If you can spare an hour
or two and would be willing to help in the development of our young
people, please consider it. Whatever your skillset. It is rewarding and
fulfilling but most of all it’s great fun.| ||| |**Financial review**|| |**Brief statement of the charity’s**
**policy on reserves**
**Details of any funds materially**
**in deficit**|The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the Group should income and fundraising
activities fall short. The Group Executive Committee considers that the
Group should hold a sum equivalent to 12 months running costs, circa
£12,000 plus an additional £8,000 to cover emergencies relating to the
building (£5000) or equipment (£3,000).| |---|---| ||| ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - The charity’s principal sources of funds (including any fundraising). - How expenditure has supported the key objectives of the charity. - Investment policy and objectives including any ethical investment policy adopted. ## **Investment Policy** The Group’s Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, Charities Official Investment Funds or The Scout Association's Short-Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. ## **Other optional information** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** (signed) P. Reynolds **Signature(s)** (signed) G Kerr Mr. P. Reynolds **Full name(s)** Mr. G. Kerr **Position (e.g. secretary, chair,** Group Chairman Group Treasurer **etc) Date** 16/10/2021 1 st14th Addlestone (St.Paul's) Scout Group Receipts and Payments Account For the year from 1$LAprll 2020 T¢ 31sLMarch 2021 Receipts and payments .202012021 .201912020 Unrestrlct•d funds UnrÈstri¢led funds Receipts Donatfjtsns. le¥a¢les and 51mllarincome GTOUP Sybg 1711.sfj 1284S.41 bBrWsubscrtrAbns 0.00 Less.'Mernbership subscrtyDn$pa￿ on INaUonaVcounty￿￿1trICtl $475.25 5973.75 Nrf ￿￿b¥sh¥> r9ts1ngd 6871.66 Donaii)As 8nd grants 21947J6 f6S9A4 Te￿phon￿lI￿leM8t Rtfund o.oo GttIAhJ tax rehjnd B3S8.32 3092.04 1nsurnnc8c￿[m 34S44.00 0.00 Sub total 61085.99 11623.14 Youth programme and activities Explore Group Actws + Arch9ry D.00 0.00 19&51 10057.19 359.69 6902.4S B8dgeSabs 0.00 0.00 o.oo 200.24 Sub total 556.20 17159. Fundraislng {grtsssl mbl8 sa1￿C8r 8001 fj21.81 0258.54 Wa*8 Pap8rlCardbowd 0.00 02920 s￿￿ts1￿)p 16.62 0lh8rrund￿9rg a¢rMtiÈs OAO 83.00 Sub total 638.43 9924A6 rmiestm8nt income Bank Interesi bu￿￿￿9 So¢*ty Inl8r8SI 0.00 022 Th8 SeotslA$8od8llon ShortT8m InvetheDt$gtvlrg1 COF eoA7 251.B3 Prop6tyRoni hcom& 0.00 0.00 01h￿￿￿¥then1 incomè 0.00 0.00 Sub total 6OA7 252.05 Sundrythdpls 0.00 0.00 Total Gmss Income 82311.09 389S9.53 set and Investment sales. •te. 0.00 62341.09 3B959 I LTTOo￿2 Total receipts 1sV4th Addlestone (St.Paul's) Scout Group Receipts and Payments Account For the year from 1st.April 2020 To IKZI 31st.Mar¢h 2021 Receipts and payments ,202012021 .201912020 Unrestrlct•d lund$ Unrestrlcted funds Payments Charitable Payments Youtt) pr¢gratThne and act 417.J5 18377.18 Aduttsuppori8Dd tra￿kn9 0.00 Insuranc8 Repknmenl HEJI Fhjor 38863.20 Waigrend Sewer￿9 24.66 222.S8 E￿tr￿ltyand Gas 2804.72 1922.01 InsurarK8 1728.4D 1632.12 R8paits8nd Ron&vafs Walermah Raplacamwi 3090.94 1936.QS MatsrlaL5 & EqU￿MentInC. Cuh*l PreventK 660J3 0.0 R8fund$ on ¢an¢oA9d actlv*bs 615.50 0.00 Donathjns 25.00 s￿UtshoP $7.75 38.00 AGM and Irugts8 expen .00 27028 T8Wonenntemel 417.34 406.57 Sundry Paymants 405.72 313.91 PurthdseofBadg88 #1.06 690.75 Sub total 49011.97 258O9A3 Fundraising expenses Jumbb Sak9sICarBoots 0￿0 OA) Wasl&PeparlC8rrJbowd 0.00 77.64 Other ￿ndrel￿ cosis 0.00 0.00 Sub total 0.00 77.64 Total Gms$ Expenditure 49011.97 25887.07 Asset and Investment purchases. et 0.00 0.00 Total paynmnts 49011.97 25887.07 Not of r8Coipts/(paymonts) Cash fund8 last year end Cash funds thls year end 13329.12 13072A6 62439.74 49367.28 75768.86 62439.74 2 LT700002 Statement of assets and liabilities at the end of the year 31st.March 2021 31$LMarch 2020 Unrestrlct•d funds Unr•strl¢ted funds Cash funds B8nk ￿￿ent a¢ttsuni 24812.12 11305A8 Bank depostta¢count o.oo 0.00 6uiklNg so¢￿tyA¢Count Thescoui A*odabDn Short Tenyt In¥6SbngM s9￿COlF 0.00 50962.29 50901.82 C8shlFh)a18 194AS 232A6 Total cash funds 7576B.86 62439.74 Other monetary assèts Tax Clarn (Esthnatedl Otrbts dub ￿ group. I Paper 18cwHn9 cklml Events Pahj for kn adTrranro. 0.00 1985.56 0.00 0.00 0.00 1410.00 Sub ¢otal 339S.56 Invèstment assets 1n￿￿entprOp￿rty.d*￿l 0.09 0.00 Quo19d hN*slmgnts 0.00 Other kn¥esm*nts-d8 o.oo 0.00 Sub total 0.00 0.00 Non monÈtsry a$8ets for charity's own use (basis of valuation 8adg8 6￿ck 246.60 246.00 Shop ¥ts¢k 0.00 0.00 Other stock 0.00 0.00 Land Èrul buIdE￿5 In*Jrancevduo 781202.LX) 773467.00 motorV8h￿l￿ (Rideon Lawnmow8rl 5urJKe Wu8 4372.00 4329.OD Scoulng equpm&Thi, fumfture In￿ranC&¥￿ue 61446.00 60B38.00 ¢ampng EqU￿ent ¥uranc&valu8 10644.00 10539.00 Sub totsl 857910.80 849419AO Uabllltles Accountsnol￿ip8 0.00 Expen88B ￿￿Ur[MI but not kn%rAr*d 0.00 0.00 subsc￿1￿n$n0lY8I pakJ 0.00 Loan- dtstsH offjo 0.00 0.00 0.00 Sub total 0.00 0.00 Contingent liabiliti•s and future obllgatlons Th• abovg rè¢eipts and payments account and stat•m•nt of ass•rts and liabllltles were approved by the trustees on th• 8th. July 2021.1 the date of the executlv8 m•&ting at which thÈs• were approved) and slgned for tsn their hall by :_ Prfnt Name G.K8rr. G.K&rr Chaiman P.J.Reynolds Treasurer Independent Examinerfs Report to the Trustees of the 1 St14th ADDLESTONE (ST.PAUL'S) ..SCOUT GROUP I report on the accounts of the Group for the year ended ...31°'.March 2021 thlch comprise the Recelpts and Payments Aocounl and Statement of Assets and Llabllitses sèt out on pages ...1. 10 ...3..... Thls report Is mad8 sol&ly lo the truste88 In accordance with Secllon 144{2} of the Charities Act 2011 Ilhe 2011 act) My woik has beon undertaken so Ihal I might stste to the chatity's tfustees those matters l am required to state lo them in an Indepondenl Examlnels r8POrt and for no oth&r purpose. To the fullesl exfent pemiitted by law. I do not accept or assume responsibility to anyone other than the charfty and the charitys trust8e8 for my examination work. Respect5ve responslbllltles of Trustses and Examlner The Group's trusle8s are r68ponsible for the preparation of the accounts. They con8lder that an audit is not required for this year lur¢der Section 144{2) of th8 Charftie8 Act 2011 (the 2011 AGtI and that an Independent examlnation Is needed. It is my r¢sponsibility to.. Examln8 the actounts {und8r Section 145 of Iho 2011 ACL To follow th8 procedures laid down in the General Direction8 glv8n by the Charty Commissioners under 8edon 14515Xbl of the 2011 Act. and To state whglher particular mattgrs have come lo my attention. Ba$1$ of Independent Examlnerf$ report My examination was carried out in accordance ￿th th8 Gener81 Directlons glven by the Charty Commissioner8. AJ) examination includes a revt8w of the accounting records k8pt by th8 Group and a comparl8on of the accounts presented with those records. 51 also includ8s consideration of any unusual items or disdosures In th& accounts, and seeking explanations from you as trustees wncerning any such matters. Thg procedures undertaken do not provide all the evidence that would be r8qLsired In an audit, and consequently no oplnion Is given as to whethar the accounts present a 'true and fair Vie￿ and the report is limited to those matters set out in the statement below. Independent Examinefs statement In connection wtth my examination, no matter has come lo my attentlon: 1. ￿1¢h glves me reasonabl8 cause to believe thal in any material respect the requlrements to keep accounting record8 In accordance wlh Section 130 of the 2011 APA ,'and to prepare a¢Gounts which accord ￿ the accx)unlhg Tecords and oomply wlh the aw)Ltntlng requirements of the 2011 Act have not been met., or 2. to which, in my oplnion, attentbn Should be drawn In order lo enable a propgr understandlng of the accourlls to be reached. Qualtri￿t1Qn'. Add￿$$......................................... LT700006