## **CHELTENHAM MUSIC SOCIETY** ## **TRUSTEES’ REPORT FOR YEAR ENDING 31 MARCH 2023** The Cheltenham Music Society is a registered charity number 279209. It is governed by a written constitution which was last amended at the Annual General Meeting on 30 May 2013. The purpose of the Society is to promote public education in the art and science of music by the presentation of public concerts and in other ways. The Society’s correspondence address is Moat Corner, South View Way, Prestbury, Cheltenham GL52 5BH. ## **Governance** The Trustees are elected at the Annual General Meeting for renewable three-year terms. The officers are elected at the AGM from among the Trustees. Those entitled to vote at the AGM are members by virtue of having purchased a subscription for the current season. The Trustees during the past year were: Sir David Pepper Chairman Mr Michael O’Connell Membership Secretary Ms Lynne Elouard Treasurer Mr John Beard Mrs Lindsay Tyndall Ms Penny Steer Mr John Wright In accordance with section 17 of the Charities Act 2011, the Trustees have satisfied themselves that the Society’s purpose and activities provide a public benefit. ## **Activities** As in recent years the Society promoted a programme of seven concerts between October and April. Three of the concerts were by string quartets, and the remainder were by a variety of small ensembles. The separate series of concerts of contemporary music was discontinued because of lack of effort. Because no volunteer came forward to take up the role of Programme Secretary, the Trustees decided to employ a well-qualified professional to carry out those duties. The Trustees have decided that because of falling membership and rising costs the Society will soon become non-viable as its reserves deplete; the Society will continue to operate until the end of the 2025-26 season and will then close. ## **Financial review** The Society this year had a net operating deficit of £7523; despite a welcome pause in the steady fall in membership subscriptions, the deficit reflected a halving in the sale of single tickets as well as an increase in operating costs. The deficit was partly offset by an unexpected legacy from a deceased member. The value of its investments decreased by £1861. At the end of the year the reserves were £55898, which is more than adequate to cover any revenue deficit or other uninsured losses. Money previously held in a Trust Fund and shown separately in previous years’ accounts have now been combined into the main reserve and single balance. (Signed on behalf of the Trustees) Sir David Pepper 14 November 2023 Cheltenham Music Society ## **Statement of Financial Activities for the period 29 April 2022 to 20 April 2023** **----- Start of picture text -----**
note 2022-2023 2021-2022
Income
Subscription tickets 12916 13627
Single Tickets 4233 8892
Donations 2320 3721
Investment income 1691 1323
Legacy 6500
Other (CCC) 4052
27660 31615
Expenditure
Artists' Fees and Expenses 18456 19218
Pump Room Hire 3960 3640
Commission a 635 1334
Piano hire & tuning 588 528
Programmes 281 232
PRS levies 962 881
Publicity 362 913
Administration b 3439 471
CCC 3551
Recital 1118
28683 31886
Net incoming -1023 -271
Increase/decrease in value of
investments -1861 4087
Write-off of old debts and
credits c 1099
Balance, brought forward 57683 53867
Balance, carried forward 55898 57683
**----- End of picture text -----**
## **Balance sheet as at 20th April 2023** |**Assets**
Current account
d
COIF Deposit account
COIF Income units
M&G Charifund
e
Debtors
f
Less: creditors
f
**Accumulated Fund**|17826
12387
10616
19905
10
60744
-4846
**55898**| |---|---| ## **Notes to Accounts** - a Commission paid to Cheltenham Trust (CT) plus credit card charges - b Administration includes PayPal charges of £142 and payments to contractor for Programme Secretary duties - c £665 from invoices not submitted from previous Contemporary Concert (CCC) series - £444 from invoices not submitted by CT for previous Pump Room concerts - £10 adjustment for discrepancies in credit/debits from previous year - d Balance on 20 April 2023 less £227 paid that month as subscriptions for 23/24 season e M&G balance as at 31 Dec 2022 - f Sums invoiced by CT after the end of the FY from concerts during the 22/23 season plus £712 wrongly paid by CT during year and refunded by CMS after FY end and £10 overpayment refunded after FY end. Independent examiner's report to the trustees of Cheltenham Muslc Soclety I report to the trustees on my examination of the accounts of Cheltenham Music Society (the Society) for the year ended 20 April 2023. Responsibilities and basis of report As the charty Irustees of the Society you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Chanty Commission under section 145{5){b) of the Act. Independent examiner's statement I have completed my examinatlon. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records., or 3. the accounts do not comply with the applicable requirements conceming the fom and content of accounts set out in the Charitbes (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Date: L3