2025-03-31-accounts - Thakeham Village Hall

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THAKEHAM VILLAGE HALL Re i5tered Chari No 279177 The Management Commitiee presenis its reptwt for the year 2024125 Re Office: The registered office is l Abin8WOrth Crescent, Thakehaffl, Pulborou8h. West Sv55ex, RH20 3GW. Trustees at the date this re rtwasa ro¥ed.. Official Custodian for Charities ICu%t()dian Trustee) Mr John Bearman IChairman-..Electedl Mr John Instance ISecret3ry/Treasurer-_---Electedl Mr Norman Prince (Representative of Thakeham Short Mai Bowls Clvbl Mr Barry Laker IRepresentative of Thakeham Parochial Church Council) Mr Steve Watkins IRepreseniative of Thakeham Parish Councill Mrs Cecily Linfield (Representative of Th3keh8m Bridge Clubl Mr Dave KIrkWcd IRÈprp%pntaiive ol Thakpfvam Gardeners Clubl Mr David MacEachern IElectedl Mr Derrick Randall IElectedl Mr Keith Abt)ott (Elelledl Strurture Governance and Manaiement l The Conveyance and Irust Deed selling up the Charity is dated 12th October 1979, for land al Greendene Farm for a Village Hall. Thakeham Parish Council was rhe original Custodian Trustee. The Hall was nevef built. but a villa8e hall was e51ablished at Abin8WOrth, and the Greendene land was leased to the Pulborou8h Con8re8ation of leho¥ah's Wiinesses. In November 2018, the Official Custodian for Charities ieplaced ihe Parish Council as Custodian Trustee, and In December 2018 a new Village Hall wa5 compleied as a Communiiy 8enefil at Abingworth Meadow5. In January 2020, Ihe T¥usl 518ned a 99-year lease low the riew Villa8e Hall with the Parish Councrl. and a Sub-Lease Iof the use of the Parish Office. along with a Financial Agreement. In October 2022 the Freehold of the Greendene land was tr3n5ferred lo the Pulborough Con8fe8ation of Jehovah'5 Witnesses through an agreed compulsory purchase. Details of all Leases. Conveyances. and Transfers are available In the Village Hall recoids. bl Committee of Mana8ement.' the oriBinal Coftveyance and Trust Deed provides as follows.. "The Committee Shall consist of Three members elected at the Annual General Meering. at leèst Five repfe5entati¥e members. and not more than two co-opted members.- rhe original Trust Deed was amended in April 2017 to permlt S elected members and 4 co- opted members. The present five representative members are appointed by Thakeham Parish Council. Thakeham ParochiJl Church Council, Thakeham Gardeners, Club, Thakeham Bridge Club and Th3keh3m Short Mat Bowls Cltsb

All members of the Committee shall retire from office together at the erKI of the Annual General Meetin8 next after the date on which they tame into office. but they may be rè- elected or re-appointed. There are lurther deiailed provi5iryis dealing wilh co-options. casual vacancies. and dates of appointment. The objects of the Charity are to hold the Trust Property for the purpose of a Village Hall for the use of the inhabstants of the Parish of Thakeham. including use lor meetings, lectures, and closses, and for oiher forms of recfearion and leisure time occupaiion with the obiett of Improving the conditions ol life for the said inhabitants. Flnancial Revlew Achievements and Performance The result lor the year was a deficit of £28.027. compared to a surplus last year of £1,488. However. this is wholly due lo the capital expenditure Incurred In installin8 501ar panels and makin8 Other significant Improvements In the Hall's Infrastructure. Considering just operating income and expenditure, excluding capital expenditure, 8iants and Investment Income, the Hall made a Surplus of £9,2 compared to a surplus last year of £2.7. ThprÉ> wa% An inrrgav in Intomp frc)m hall hirp fpp4 to £54.441 from last yP3rfs £47.391. There was a substantial increase in employment costs to £20,927 from £13.2 13 a5 we decided to employ a cleaner directly when oijr cleanin8 conrractor terminated its contract although this was offset by the ieduction in third-party cleaninR costs. The proteèds from the sale of Kingdom Hall were invested with £I(K).CK being invested lor the medium-term in the COIF Charitie5 Dep0511 Fund and £ 180,OW invesied for the lon8-term in the COIF Charities Fthical Investment Fund The Charity has no specific reserves policy p%cept to maintain funds of around one yearfs operating expenditvre to meet continEencies, such as unexpected strllctural repairs. and to rneel its service to the comm¢Jnity. The Hall tontinues to be very well used. particularly by several locally based clubs and other fe8ular hirers. Although some classes have been discontinued. other new classes and activities have been added. A £75.C((s investment wa5 made in June 2024 in installin8 solar panels on the roof of the Village Hall supported by 3 substantial grant of E39.500 from the Parish Council The Hall is now l)enefitting from the electricity produced and stored both In meeting its electricity needs and Betttn8 incomt from ihe excess electricity being generated. The Fire Safety Policy has been reviewed and updated. and other policie5 are being reviewed. The Trust ha5 this year made sevefal other smaller impTovemenis io the Hall's fitting5 and èquipment Thè Audio Loop system has been upgraded, the computers have been replaced, and the Wi-Fi sysrem has been updated A washing machine ha5 been in5ralled in the CleaneT'5 Roorn. and the hot water boiler in ihè kitchen has been ". eplaced. Doorbells for each hall have been installed. as requested by some Hall u5er5 wrth numerous attendees. The Main Hall lighting was failinR. and has been replaced and improved, and the Chesswood Room hatch has been soundproofed. Further improvements are planned. A micro-louvres 5VStem on ihe outside of the Main Hall window. to redijce the glare Irorn the sun and the heat on the window was installed in May 2025 We will be

replacing the lailin8 bi-fold door with a sliding d(¥or system. The Trust has recently been successlul in Ils application for a National Lottery grant to replace and update the audio-visual equipment in the Chesswood RootTb The Parish Council has gt¥en the Hall a granl of £26,7(K). repfe5entln8 the remaining balance of the s.106 funds Set aside for the Hall. Th15 will be used to fund the improvements described above with the balance being invested to secure the long-term lulure of the Hall. Volunteef Trustees have decorated the two halls. and will next be decoratin8 the entrance hall, corridors and toilets. The corrith)rs are now being used by the two Camera Clubs lor their Photographic displays. As usual. thanks are due to Barry Laker for the many minoT repair5 and improvements over the year Throughout the year. Ihe H311 Managers. Carolyn and Corinne. supported by Tracy, our cleaner, have worked hard and efficiently to run and maintaln the Village Hall. and to Increase it5 use There has been positive feedback lor the service they provide. and the facilities the Hall olfers. We are grateful fof their vital contributions. Issued and approvèd by ihe Management Committee at the Annual General Meeting held on ihe 19" May 2025. Signed.. cis john Llearman IC"hairman, Thakeham Village Hall ManaBement Committee

THAKEHAM VItiAGÉ MALL RegSsteYed Number 279177 RECEIPT5 AND PAYT5 ACCOUNT FOR THE YEAR ENDED Jlst WROI 2015 UtY•strl¢i•d T¢Aal 2025 Tth•I 1024 Nates Recelpts nations Grants 82 39 5C¥) $4.441 82 36 39.5 54.441 47.39] 4.853 7.925 Dew51ts receiwed 6980 202 105,890 Oiher irtcDrtie Trtal Re¢tlpts fi1 Y••r 202 105,8) 60.205 Payments ETnpio¥ment C05t5 Telecomsllniernet Sthsiiiptiuns Oiher runniiw costs 30.927 766 l.(YJ9 3.043 1.302 63.982 1.369 3.843 1.941 575 202 9.285 329 693 a563 133 917 20.927 766 13,213 869 1,151 2.032 1,253 3.775 2.223 3.361 10,121 327 19J 14.283 291 3.043 1.302 83.982 1.369 3.843 1.941 575 202 9,285 329 693 Équipment Gas Cleanirwl and materidls Waiei NoKb-domÈ5tic tates RepdiF) an¢ nidiiiieiidlKe Refuse collection Prof@$510nal lèe% Depusils ie?aid Total Paymerts ye*r 4.)63 133.917 58.717 Nei Receipt5llPa¥men151 128.0271 128,0211 Roalised Gains Uniealised GoinsllL055esl 16.9651 16.9651 npening Balance blfwd al l April 387,771 387.771 3B6,2b3 Bal•rKo cllwd at 31 Marth 352,779 352.779 Page I

THAXEHAM VILLAGE HALL Registered Choiity Nufflbpr 279177 SYATEMENT OF ASSETS AND LbILmE$ FOR THE YEAR ENL)f D Jlsi MARCH 2025 urnes1ibcd Resirtrted TLal 2015 Ta•1 2024 A55ET5 Nae5 Tory1b Fixed A55elS Cash Funds at the Ye•r In¥siment5 79.744 273.Q35 79.744 273.035 387.771 biars Hall Hirt Fees Trtal A55ets 4.2 392.032 J56304 356,304 UABiunES Immtoiate Itthptre[il Exèmir*ti Hire Fees ln advan:e 3LXJ 3.052 3.989 706 8.047 275 io 3.052 3.989 Property cosrs Ta•1 Ll•tylltle5 S87 8,04P Preswi8d apptoY•d by th• Ctsnrnrtt•• ol Tntst••s bl frwlry 19 2925. anJ sw4) on Tieasurpr Pa¥e 2

THAKEMAM vILE HALL Re8lSttred tharity PthJmbEf 279177 NOTES TO THE ACCOUNTS N¢Xt Grarts Year Jlst Mai¢h 2025 31st Mah 2024 Fiom IhakehanTr Paf,sP CLXWKII to (Lwer eMpÈcted oreraiirt8 shortfall to L()ver co%is of the Pènromime CcTr1jt10n to cost of 50iar ne1 n51allat-on 39 a9.51W) H•ll Mift Fees The arntyjni Ce4%d in tie ¥ear for Ihe use ol Hall & Plawng F.pld5 Yr 31st M•r¢h 1015 31st Pl•rth 2024 ID re5pert ol y••t 31st March 2023 31si Maiih 2024 31si March 2025 3151 Marf h 2026 Sut>toial Hall 41.fy8J 49.816 3.052 53.433 46.489 Equipment T(Xdl 340 47.J9: 54.441 Deposits The ktsli re4L5rs • reluTh#alYe lewit ff¢¥m r#xerrtial usefs. Tfrls Is lUnded ¢JYe hi hjs been completed. Dewsits Dep)sits Relthled ty 31 Relunded ty JI Mah 2025 March 2024 D•ptysltS Rec•¥ed 31st March 2019 list March 2020 Sl Mèich 20ZI 3.sl MaTih 2Q22 3'.%t Mafrh ?n?a 31 5t arth 2024 5t 2025 1.965 1.710 3.OJ8 216 2.425 4.225 4.)91 2.ty81 18.881 1,650 3.018 218 1.35U 4.'.55 2.914 2.953 4.470 41.853 4.6 22.877 14.325

TH4KEHAM vIlGE HALL Recistered (tY Nmber 179177 MOTES TO THE ACCOLINTS cort'd NLe Empknmert <0515 •r¥l Twstees rhere ar¢ thfee part-tjme ernp.cwe5. T¢ are rK) bein8 paid ill emcess d £60.fj per amum. The Nmtsrof equLvale•t full time tmthees the ar= .72 12024. .491 [rIng ¥èr tl tru5teÈs ieteid Enil In iemvrièiion12024. £nill_ Ihe iot41 exkTrJiture reimbjryed to IfU5tees amrIed to £nil12024.. £nill. rarqible fixed a55et5 cornpfises furiiure ar eqwpmern used Ill te Villa8e Hall. 111$ Wal¢j 014 norional arnouni amouD'. ol El 1 2024 £11 Solar kunels were Installec ty) the roof ol the Vi lè8e 11 in •1 O COSI. Ilutt1 Installation. ot £75. 143 which was fulty expensed In bear. Cash •t yeareThl Trtal Jlst Matth 2025 JJ5t March 1024 Awtricted Lloyds Trea5urer5 P40.. C(814421 Fundra 51w No 79101868 LI05 8u51fe55 No 03794141 Llovds 32 day des)DSIt Fixed Teim D•Ft 20379920LS 7.115 1,412 45.845 25.J72 7.115 1,412 45.845 25.372 7.715 1,:63 40,244 299.:d9 ?• Inn 79.?44 79.744 lrnttstmtnis Yeaier¥liry 31st March 2015 knh•5•s Dis¥16 Vear enth'ry 3ls1 Marrh 2024 D1h$slI Colf Chaiitits Dewsil Furnl COIF Clwrities Eihical IDW5tm•rt Acc i(x).( 180.(ts) 2W.(O) ¥•1 ol ire%lmertS at year•rnl TLal TLx•I 3151 March 1015 JL%t Marih 2024 UTrvestrlrted COIF Chafifies Dew51t Funtt COIF Charities Ethical Instment FuTrJ < Ico.r 113 035 273,035 Icx)o 113.035 273,03S Pale 4

THAKEHAM VIUAGE HLL Regisled tharit¥ Nurnr Z79177 NOTES TO TNE ACCOUIITS w¢'d N(e DrS. H•ll hlre feej Hall hire lee5 Jue fTOm re6uiar use15 Ire InwiceLI mornhiy In èrreor5 are Lk 14 day5 fttr the dare ol ,rrtoce This afflcwnt Is the #L lor hres to 31 Morch 2025 io Ilire lee5 in ath41e Th15 reoisenis amounts partl In les(1 ol hifes in 2025-2& li Prcoertv costs This (eyIESEnis OlnQUrts due lof Vtilsties In trtrt ser.lemem In 2025 26. 12 Ultimite Ctyrtrc41bry P•rty The IhaTIt¥ IS Jnder tne ultim•te ot Its twstees. names are shown ar the Ifont of I11•1 stsrements. PaRe S

Brenda Peers-Ross 29 Drift Road Selsey Chichester West Sussex PO20 0PW

To the Trustees: THAKEHAM VILLAGE HALL Registered Charity Number: 279177

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Responsibilities and basis of report.

I have Independently Examined the Financial Statements on Pages 1 -5, for the financial year ending 31[st] March 2025.

Respective responsibilities of Trustees and Examiner

As the charity’s trustees, you are responsible for the preparations of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The charity’s Trustees consider an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

I report on my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with general Directions given by the Charity Commission and in accordance with section 145 of the Charities Act 2011. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you and the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the next statement.

Independent Examiner’s Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in material respect:

the accounting records were not kept in accordance with section 130 of the 2011 Act: or
the accounts did not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Brenda Peers-Ross

Brenda Peers-Ross FMAAT ACIE Date: 1st December 2025