Register Charity Number: 279177 THAKEHAM VILLAGE HALL Truste• Report and Recelpts and Payments Account For Year Ended 31•t March 2024 Brenda Peers-Ross 29 Drlft Road Selsey Chichester West Sussex P020 OPW To the Trustees: THAKEHAM VILLAGE HALL Reglstered Charlty Number: 279177 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Rosponslbllltles and basls of report. I have Independently Examined the Financial Statements on Pages 14. for the financial year ending 3111 March 2024. Re8pectlv• r•spon•lbllltl•• of Tru$t•o$ and Examlner As the charity'$ tru$lee$, you are responsible for the preparations of the accounts in accordance with tho requirements of the Charities Act 2011 1.the 2011 Act"). The eharily'5 Trustees consider an audit is not required fc* this year under SeCt￿n 144121 of Ihe Charitses Act 2011 and that an Independent examination Is needed. I report on my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I hav8 followed all the applicable Directions given by the Charity Commission undef section 14515Xbl of the Act. Ba•18 of Indop•nd•nl Examlnorfl R•port My examination was Carried out in accordance with general Directic￿9 given by the Charity Commission and in accofdance with section 145 of the Chanties Act 2011. An examination includes a review of the accounting records kepl by the charity and a comparison of th8 accounts presented with Ih85e records. It also indudes consideration of any unusual rtems or disdosuT8s in the accounts 8nd seeking explanations from you and the tru$lee$ ¢oncemin9 such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as lo whether the accounts present a 'true and fair view., and the rep)rt ¢s limited to those mattets set out in the next Statement. Ind•p•nd•nt ExamIn•￿* Stst•m•nt I have compfeled my exarninalion. I wtfim7 that no matters have come lo my attenlion in connectlon with the examinat￿n giving me cause to b6l*ve that in malenal resp8cI: the aco)unling records We￿ not kept in accordance with section 130 of the 2011 Act.. or the accounts did not accord wlth the accounting re¢orOs. I have no con¢em$ and have come across no other matters In connection wrth the examination to which attention should be drawn in this reFW)rt in rmder to enable a proper understanding of the accounts to be reached. Brenda Peers-Ross FMA4T ACIE Date.. 19th January 2025 THAKEHAM VILLAGE HALL Re istered Charl No 279177 The Management Committee presents its report for year 2023124 R Iste￿d Offlce: The re8lStered office is l Abingworth Crescent. Thakeham. Pulborough, West Sussex. RH20 3GW. Trustees at the date this re rtwasa Official Cuslodian for Charitie5 Icustodian Trustee) Mr John Bearman IChaim)an-__Electedl Mr John Instance (Sec￿taryThreaSUrer E*tedl Mr Nomian Prince (Representative ofThakeham Short Mat Bowls Club Mr Barry Laker IRepresentatlve of Thakeham Parochhal Church Councill Mr Steve Watkins IRepresentative of Thakeham Parish Council) Mrs Ceclly Llnfield (Representatlve of Thakeham Bridge Club) Mr Dave Kirkwood (Representative of Thakeham Gardeners Clubl Mr David MacEachern (Elected) Mr Derrick Randall (Elected) nKture Governa ement al The Conveyance and Tru￿ Deed 5ettin8 UP the Charityls dated 12th October 1979, ft>r land at Greendene Farm for a Village Hall. Thakeham Parish Council was the original Custodlan Trustee. The Hall was never built, but a villa8e hall was established at Abin8WOrth. and the Greendene land was leased to the Pulborou8h Con8re8ation of Jehovah's Witnesses. In November 2018. the Official Custodian for Charities replaced the Parish Council as Custodian Trustee. and in tlecember 2018 a new Village Hall was completed as a Community Benefit on the Abingworth Meadow5 housing development. In January 2020, the Trust 8ned a 99 year Lease for the new Vlllage Hall with the Parlsh Councll, and a Sub-Lease for the use of the Parlsh Office, alon8 Wlth a Financial Agreement. In October 2022 the Freehold of the Greendene land was transferred to the Pulborough Congregation of Jehovah'5 Witnesses throu8h an agreed compulsory purchase. Details of all Leases. Conveyances. and Transfers are available in the Villa8e Hall record bl Committee of Mana8ement: the original Conveyance and Trust Deed provldes as follows: The Committee shall consist of Th￿e members elected at Annual General Meetin& at least Five representative member5, and not more than Two co-opted members. One representatwe member shall be appointed by Thakeham Parish Council. Thakeham Parochial Church Council. Thakeham Women's Instrtute (now defunct). Thakeham Comrnunity Committee (now defunct). Thakeham Gardeners Club. andlor such other community organi5ation as the Committee shall determine. Thakeham Bridge Club and Thakeham Short Mat Bowls Club are now included as hall users representatives. The original Trust Deed was amended in April 2017 to pemiit 5 elected members and 4 coopted members. All member5 of the Committee shall retire from office together at the end of the Annual General Meetin8 next after the date on which they came into office, but they may be re-elerted or r￿ap￿inted. There are ftirther detailed provi5ion5 dealing with cO-opt￿)ns. casual vacancies, and dates of appointment. New Tru5tee5 are sou8ht from the community as the need arises. Ob The objects of the Charity a￿ to hold the Trust Property for the purpose of a Villa8e Hall for the Use of the inhabitants of the Parish of Thakeham. including use for meeting5. leriure5, and classes, and for other fomis of recreation and leisure time occupation with the object of improvin8 the conditions of life for the said inhabitants. Flnanclal Re¥lew Achle¥ements and Performance The result for the year was a small surplus of £1,488. compared to a deficit last year of £1,417. There was an increase in income from hall hire fees and bank interest, an increase in expenditure on employment costs and repairs and maintenance. but reduced expenditure on cleanin8 and materials. The overall assets were slightly increased from £389,053 to £392,032.. The Liabilities were increased to £6,786 from £4,630. due to an In¢￿aSe in Hire Fees in a￿ance and Booking Deposits. The actual Lettin8 income increased to £47,391 from last yearfs £44,044. The Hall charges were increased from April I but the discounts and Standin8 Charge remained the same The Charity has no specific reserves policy except to maintain sufficient funds to meet contlngencles, such as unexpected strurtural repairs. and to meet its service to the community. The Hall continues to be very well used, and Several new classes, activities. and meetings have been added. On occasions. the cricket pavilion has been used when the hall facllltles are full. New fllptop tables. much easier to use. have been bought for the Chesswood room. to replace the worn out GOPAC tables linherited from the old hallll. After much discussion and some financial changes, the solar installation was finally started in May, and is scheduled to be finished in June. It was agreed with the Parlsh Councll that it would now be flnanced usln8 $106 money and TVH money, and the Hall itself would now benefit from the electricity produced and stored. Problems arose wlth the company responsible for the cleaning of the hall, and their employee Warren. The contract was cancelled in January, but the Trust then found itself in a difficult working and legal situation regarding the employment of war￿n. Le8al advice was sou8ht, and the problem was eventually resolved when Warren reS￿ned as the hall cleaner. However. the hall 15 havin8 dlfficulty finding a replacement cleaner. The Main Hall has had Prob￿rn5 With the Audio Loop system. and with ventilation. l)oth of which are stlll on80in8. Improvements have been made to some of the lightin8 in the hall. and the Hall floor was re-furbished. Grateful thanks are due to Bary Laker for the many minor repairs and improvements over the year. Our Hall Manager Arnanda decided to move on at the end of December. We are grnteful for her 5 years of hard work settin8 UP the new hall. and Corinne has now taken her place. Throu8liout the year, the Hall Managers Carolyn, Corinne, and Amanda have worked hard and efficientty to run and maintain the Village Hall, and to increase its use. We are very grateful for their vital contributions, and there has been positNe feedback for the seprfice the hall provides and the facilities offered. Issued and approved by the Management Committee at the Annual General Meeting held on the 3rd June 2024. Slgned.. Date.. John Beam)an Ichaimian. Thakeham VillaBe Hall Mana8ement Committee) THAKEHAM VILLAGE HALL Reilstered Charfty Nwnber 279177 RECE Iprs AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st W¢Ql 2024 Llmstrlcted R•strictrd T(rtal 2024 Total 2023 N(*e5 Recelpts C%)nation5 Grants Hall hire fees Dewsits received Interest Kingdcxn Hall rent Other IncLvne Totsl Ile￿1￿$ for thè Yeav 36 47,391 4,853 7.925 47,391 4,853 7.925 4,470 127 1.118 54,358 60.205 Paymen EmplLNment costs Telecomsllnternet Subscriptions Other runni￿ costs Insurance Equipment Electricity Gas aeaning and maieflals Water Ncm-dcrfnestic rates Repairs and maintenance Refuse cdlertion Profe5slonal fees Deposits repaid T(*al ￿YM*nts lar th• y•ar 13.213 13,213 869 1.152 2,032 1,253 3,77S 2,223 3.361 10,121 327 193 14.283 291 8,682 735 922 797 1,037 7,013 1,%7 3.956 19.456 446 358 4.271 252 1.370 4.513 55,775 I.IS2 2.032 1.253 3.775 2.223 3.361 10,121 327 193 14,283 291 3.564 58.717 3.564 58,717 Net Re¢eiosllPaymentsl 11,4171 Realised Gains Openlre Balance bllwd ai i April 386.283 386.283 47,7 8•laffe ￿1￿￿ •t 31 Mafth 387.771 387.771 386,283 Pa8e I ThAXEHAM VILLAGE HALL Reilstered Chirfty Nwnb•r 279177 STATEMENT OF ASSETS AND UA8iunES FOR THE YEAR ENDED 31st WCH 2024 Urnwirftted R•Styl¢t￿ Trfal 2024 T(*al 2013 Assets Ta￿lble Fixed Assets Cash Funds at the Year End Debtors - Hall Hire Fees Tot•1 Assets 387.771 4.260 392,032 387,771 4.2f 391.03Z 386.283 2.769 389.053 U•Wlliies Liabilities immediaie Independent Examination Hire Fees in a(trnr￿e Deposits Property costs T(rtal Llabllftl•s 275 2.056 275 2.056 275 972 2,579 587 6.716 587 4.630 Pros￿1•￿ an¢1 arrfxovwj by tr* CcrnllO• cl Truslws at IK*kl or13 Juno 2024. ar￿ swJwJ b•W Treasurer Pa8e 2 THAKEHAM VILLAGE HALL rflsiered 04rlty 279177 PIOTes TO THE A(C￿JNTS Grtrts Year eTh*"r¢ 31st Marrh 2024 31st Ma￿h 2023 From Thaleham hrish CwKil to cfftr exported ￿rat1￿ sh)rtlall to c￿r cosis ol th¢ pant￿lme T(**l N•ll Hlre F*•$ The amoJnt recei￿ in ihe paf lty the ¢4 tl* Hall & Fields Year 31st March 2024 31st M•r(h 2023 In fespea ol the ￿ar erKlirq 31st March 2022 31st March 2023 31st March 2024 3151 March 2025 Sutstot•l Hall Plawr8 lield5 Equiw*nt Total 3.410 38.728 922 41,683 46.489 562 43,OEO 47.391 Dmbts The Hall req￿Sts a r•fur*•￿e de￿5•1 Ir