2023-03-31-accounts

THAKEHAM VILLAGE HALL

Registered Charity No 279177

The Management Committee presents its report for the year 2022/23

Registered Office:

The registered office is 1 Abingworth Crescent, Thakeham, Pulborough, West Sussex, RH20 3GW.

Trustees at the date this report was approved:

Official Custodian for Charities (Custodian Trustee) Mr John Bearman (Chairman---Elected) Mr John Instance (Secretary/Treasurer-----Elected)

Mr Norman Prince (Representative of Thakeham Short Mat Bowls Club) Mr Barry Laker (Representative of Thakeham Parochial Church Council) Mr Steve Watkins (Representative of Thakeham Parish Council) Mrs Cecily Linfield (Representative of Thakeham Bridge Club)

Mr Dave Kirkwood (Representative of Thakeham Gardeners Club) Mr David MacEachern (Elected)

Mr Derrick Randall (Elected)

Structure, Governance, and Management

• a) The Conveyance and Trust Deed setting up the Charity is dated 12th October 1979, for land at Greendene Farm. Thakeham Parish Council was the original Custodian Trustee, replaced in November 2018 by the Official Custodian for Charities. The land at Greendene was leased in May 1989 for 35 years, with due authority from the Charity Commission, to the Pulborough Congregation of Jehovah’s Witnesses. In July 1980, alternative land for a village hall at Abingworth was acquired by way of a Lease from A G Linfield Limited, and a building erected as a Village Hall. This building and land were handed over to Abingworth Developments in December 2018, when a new Village Hall was completed as a Community Benefit on the Abingworth Meadows housing development. In January 2020, a 99 year Lease for the new Village Hall and Sub-Lease for the use of the Parish Office were signed with the Parish Council, along with a Financial Agreement. In October 2022 the Freehold of the Greendene land was transferred to the Pulborough Congregation of Jehovah’s Witnesses through an agreed compulsory purchase. Details of all Leases, Conveyances, and Transfers are available in the Village Hall records.

• b) Committee of Management: the original Conveyance and Trust Deed provides as follows: The Committee shall consist of Three members elected at the Annual General Meeting,

• at least Five representative members, and not more than Two co-opted members. One representative member shall be appointed by Thakeham Parish Council, Thakeham Parochial Church Council, Thakeham Women’s Institute (now defunct), Thakeham Community Committee (now defunct), Thakeham Gardeners Club, and/or such other community organisation as the Committee shall determine. Thakeham Bridge Club and Thakeham Short Mat Bowls Club are now included as hall users representatives. The original Trust Deed was amended in April 2017 to permit 5 elected members and 4 co-opted members.

All members of the Committee shall retire from office together at the end of the Annual General Meeting next after the date on which they came into office, but they may be reelected or re-appointed. There are further detailed provisions dealing with co-options, casual vacancies, and dates of appointment. New Trustees are sought from the community as the need arises, and Derrick Randall joined in September 2022.

Objects:

The objects of the Charity are to hold the Trust Property for the purpose of a Village Hall for the use of the inhabitants of the Parish of Thakeham, including use for meetings, lectures, and classes, and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.

Financial Review, Achievements, and Performance

The result for the year was a small deficit of £1417, compared to a surplus last year of £10,731. This was in part due to an increase in expenditure on Equipment and Cleaning costs. Our income included Grants of £2900 from Thakeham Parish Council. The overall assets were slightly reduced to £389,053 from £390,955. The Liabilities were reduced to £3022 from £6,595, due to a reduction in Hire Fees in advance and Booking Deposits. The actual Letting income increased to £44,043 from last year’s £31,036. The Hall charges were increased from April 1[st] and the Covid charge maintained but renamed as a Standard Charge. The Charity has no specific reserves policy except to maintain sufficient funds to meet contingencies, such as unexpected structural repairs, and to meet its service to the community.

The Hall Managers continue to look for new classes and regular users, and Storrington Camera Club now meet regularly at the Hall. The Police and the NHS both regularly use the Hall for training purposes. The Main Door has now been replaced and the system updated, with agreed funding of 50% from the Parish Council. Subsequently the Fire Exit doors have now been alarmed and are for emergency use only. The heating system has again given us some problems due to some faulty original installation, so further repairs have been made. A new dishwasher has been installed to replace the original inefficient one, a new coffee machine installed, and new white tableware for 120 settings purchased. Three Robot cleaners have also been purchased, in order to save on our contract cleaning costs. The Fire Alarm system developed a fault, again due to poor installation, and needed upgrading and expanding. The Main Hall floor still had problems, and it was decided to bring forward the first scheduled sanding and sealing to December 2023. Together with the Parish Council we have been looking at quotes for solar panels systems for generating and storing our own electricity.

The Hall Managers Amanda and Carolyn have worked hard to run and maintain the Village Hall, and to increase its use. We are very grateful for their vital contributions.

Issued and approved by the Management Committee at the Annual General Meeting held on the 5[th] June 2023.

Signed:

Date:

John Bearman (Chairman, Thakeham Village Hall Management Committee)

THAKEHAM VILLAGE HALL Re81stered Charlty Number 279177 RECEIPTS AND PAYMEpifs ACCOUP4T FOR THE YEAR Ef40ED 31st MAROI 2023 UrYe5trfrt•d Rèstrf¢ted Totsl 2023 Toul 2022 Re¢elpts Donations Grants Hall hire fees Deposits Interest KingdLNn Hall rent Other Income Tirtal RK•Srts for th• Yur 18 15,367 31,035 1,158 1431 1,699 127 1,118 49.845 1431 1,699 127 1.118 49.845 779 48.366 Paym•nts Employment costs Telecoms/intemet Subscrlptlons Other runnln8 costs Insurance Equipment Electrlclty G35 aeanlng and materfals Water Mcn-d￿ne5tIC rates Repalr5 and maintenance Refuse collertlon Professlonal fees Tot•1 Payments f<Y y•ar 8.682 73S 922 797 1.037 7.013 1.967 3.956 19.456 8.682 735 922 797 1,037 7,013 1,967 3,956 19,456 446 358 4.271 252 1,370 51.262 6,028 663 836 993 987 930 3,082 2,025 15,984 286 114 4.319 218 1.170 37.635 358 4,271 252 1,370 Sl.262 Net Recelptsllpawnentsl 11,417} 11,4171 10.731 Aeallsed galns Openlng BalarKe blfwd at l Awll 47.7LX) 47,71XJ 36,969 larK• dfwd at 31 Marth 386.283 47,7(X) Page I

THAKEHAM VILLAGE HALL Reglstered Chadty Nymber 279177 STATE￿NT OF AssEfs AND UA8ILmES FOR THE YEAR ENDED 31st MARCH 2023 Urnestr1(tod Restslcthd Tctsl 2023 T<Aal 2022 ASSETS N(•s Tanglble Fixed Assets C3sh Fund5 at this Year End Debtors - Hall Hire Fees Trtal Ass•ts 340,1)JI 47,7C(J 3,254 3XI.955 386.283 2,769 389.053.fy) 386.283 2.769 389.053 UABILrriES Llabllities - Immedl•te Independent Examinatl Te Fees in a¢fvance Lp05its Pryrty costs Totsl Ll•bllSll•s 275 972 970 275 972 970 275 io 2,599 757 6,595 li 3.022 3.022 Presented and appro￿￿ by the Cthnmlttee of Trustees at thelr Meet1￿ Pld ￿ 5 Jur 2023. and slgned ¢)n thelr behalf Chalmian Treasurer Pa8e 2

THAKEHAM IfjLLAGE HALL e8lstw•d Chaflty Number 279177 NOTES TO THE £COUN No¢• GTrrts Year endir 3tst March 2023 31st March 2022 From Thakeham Parish CDuncil to co%tr experted opeiating shortfall to ¢¢Mr costs of the Paniomime From HDC Co%ld related 8rants Total 12,667 Hall Hlrn F•es The amount recelbd In the ￿ar fty the of the Hall & Fields in res￿ ol the Itars endln8'. Year endlr 31st March 2023 31st March 2022 31st March 2021 31st March 2022 31st March 2023 31st March 2024 Sutstotal Hall PlaWn8 flelds EquI￿ent Total 3,410 38.727 922 43.059 26.672 2.916 30.172 44.043 31.036 D•paslts The Hall reqwsts a ref￿￿J•ble dIF￿1t fr¢ATr Wentlal use￿. Thls Is refuThJed the hlre has been ccffiF4eted suble¢i to any ¢osts result1￿ from dama8è cv athjltlonal deaftb￿ be4ng dedLKted . Year eN11￿ 31st March 2023 Deposits OeF#)sifS RecelN*d Refwyled Year endln8 31st Mafch 2022 Oewsi¢S Depxlts Re¢el¥td Refunded Deposlt pald In year endl 315t March 2019 31st Maich 2020 31st Mafch 2021 31st Maich 2022 315t Marth 2023 Total 245 1.675 3.078 4,470 4.470 3,545 4.S13 1,920 Pa8e 3

THAJ(EHAM VILLAGE HALL eglstered tharfty Nwnber 279177 NOTES TO THE ACIDUNTS Not• Ott•r Ir<m• Year endi 3tst March 2023 31st March 2022 Partsh Coun¢ll 5erblce 0￿rge Pantomime Equipment sales 779 518 1.118 779 Empltym•nt c￿ts and Tnst••s There are two12022- orel part-time emploltes Sn the fde of Village Hall Manager. There afe no empl¢)ffes bel￿ paid in excess of £60,(￿ per annurn. The number of eq￿v?1ent full time em￿(1ee5 duri￿ ￿¥r= .36 12022:.241 rlrq the year the trustees received £rMI In remuneration. 12022= £nill The total expendlture re1M￿r$t￿ to tntstees amowited to £nil. 12022 £nlll Professional lees Inclth: Year endl 31st Wr¢h 2023 31st March 2022 Inde[￿MIent Examlnatlon of the accI￿ntS 275 275 The 1908ed ty n Jehovah'¥ for an annud rerf ol £252.14 wa• wrchM•J by tho JO￿0V8h,$ WrtM$$es ts E34O,ff￿ cash C￿ 1 Ith Noverfthf 2022. b11•￿• d lan9bb ￿ty] •s$ots iepre8•nts lh& vahJe of li tho Vbge Hal and ts carrwd al £1. ¢•sh at Y￿r •TrJlry 31st Varth 2023 Restrtcted 2022 Total UNestflcted T<rtal U¢W Treaswer5 No.. LK814411 Fundralsire account No.. 79101868 u0￿S Business No.. 03794141 32 day deposlt 4.188 1.114 114.465 266,516 386283 1,114 114,465 266,S16 386 593 16,59) 25.017 Page 4

THAKEHAM VILLAGE HALL e8iSteod Cfvrfty Numlr 2791TI NOTES TO THE I£CLIUNTS O•bttys. Hall hbr• f••s Hall hire fees due from rea￿al users are in￿ced m￿tN¥ in arrears and are due 14 da￿ after date of the I￿4￿1Ce. Thls afflo￿t Is affi￿ lor hlres to 31 Marth 2023. io Thls represents amounts pald In fespect of hlres In 2023.2024 11 I0￿rty Costs Thls represents amounts due for utllltles consumed In the ￿aT but due for settlement In Awll 2023. Ultlmat• Cthmlllty Part¥ The Charlty Is under ihe ultlmate £￿tr￿ of Its tn￿tee5, wIrf>5e names are sh¢y44n at the fri￿1 of the flnanclal statements. Pa8e 5

Brenda Peers-Ross 29 Drift Road Selsey Chichester West Sussex PO20 0PW

To the Trustees: THAKEHAM VILLAGE HALL Registered Charity Number: 279177

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Responsibilities and basis of report.

I have Independently Examined the Financial Statements on Pages 1 -5, for the financial year ending 31[st] March 2023.

Respective responsibilities of Trustees and Examiner

As the charity’s trustees, you are responsible for the preparations of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The charity’s Trustees consider an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

I report on my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with general Directions given by the Charity Commission and in accordance with section 145 of the Charities Act 2011. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you and the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the next statement.

Independent Examiner’s Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in material respect:

• the accounting records were not kept in accordance with section 130 of the 2011 Act: or

• the accounts did not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Brenda Peers-Ross

Brenda Peers-Ross FMAAT ACIE Date: 29[th] January 2024