## **THAKEHAM VILLAGE HALL** ## **Registered Charity No 279177** The Management Committee presents its report for the year 2020/21 ## **Registered Office:** The registered office is 1 Abingworth Crescent, Thakeham, Pulborough, West Sussex, RH20 3GW. ## **Trustees at the date this report was approved:** Official Custodian for Charities (Custodian Trustee) Mr John Bearman (Chairman---Elected) Mr John Instance (Secretary/Treasurer-----Elected) Mr Norman Prince (Representative of Thakeham Morris) Mr Barry Laker (Representative of Thakeham Parochial Church Council) Mr Steve Watkins (Representative of Thakeham Parish Council) Mrs Cecily Linfield (Representative of Thakeham Bridge Club) Mr Dave Kirkwood (Representative of Thakeham Gardeners Club) Mr David MacEachern (Elected) Mrs Sarah Pearce (Elected) ## **Structure, Governance, and Management** - a) The Conveyance and Trust Deed setting up the Charity is dated 12th October 1979, for land at Greendene Farm. Thakeham Parish Council was the original Custodian Trustee, replaced in November 2018 by the Official Custodian for Charities. The land at Greendene was leased in May 1989, with due authority from the Charity Commission, to the Pulborough Congregation of Jehovah’s Witnesses. The lease expires in May 2024. Details are available in the Village Hall records. Alternative land for a village hall at Abingworth was acquired by way of a lease from A G Linfield Limited in July 1980, and a building erected as a Village Hall. This building and land were handed over to Abingworth Developments in December 2018. On the same day, a Licence to Occupy was signed with the Parish Council for the new Village Hall, built as a Community Benefit on the Abingworth Meadows housing development. In January 2020, a 99 year Lease for the new Village Hall and Sub-Lease for the use of the Parish Office were signed with the Parish Council, along with a Financial Agreement. - b) Committee of Management: the original Conveyance provides as follows: - The Committee shall consist of Three members elected at the Annual General Meeting, - at least Five representative members, and not more than Two co-opted members. One representative member shall be appointed by Thakeham Parish Council, Thakeham Parochial Church Council, Thakeham Women’s Institute (now defunct), Thakeham Community Committee (now defunct), Thakeham Gardeners Club, and/or such other community organisation as the Committee shall determine. (Thakeham Morris and Thakeham Bridge Club our now included as hall users). The original conveyance was amended in April 2017 to permit 5 elected members and 4 co-opted members. All members of the Committee shall retire from office together at the end of the Annual General Meeting next after the date on which they came into office, but they may be reelected or re-appointed. There are further detailed provisions dealing with co-options, casual vacancies, and dates of appointment. New Trustees are sought from the community as the need arises. c) Discussions have continued this year with the Jehovahs’ Witnesses about the future of the Greendene site. A new commercial lease arrangement was still the Committee’s preferred choice. After a request to re-assign the lease to the Kingdom Hall Trust was put on hold, The Jehovahs’ Witnesses issued us with a Notice to Treat and to compulsory purchase the Greendene site. Under the Places of Worship (Enfranchisement) Act 1920, they are now entitled to do this, as the Parish Council is no longer the Custodian Trustee. We have now commissioned a valuation of the site. ## **Objects:** The objects of the Charity are to hold the Trust Property for the purpose of a Village Hall for the use of the inhabitants of the Parish of Thakeham, including use for meetings, lectures, and classes, and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. ## **Financial Review, Achievements, and Performance** The result for the year was a surplus of £10,715, compared with a surplus last year of £8,328. This was mostly due to grants from Thakeham Parish Council and Horsham District Council. The overall assets increased from £176,386 to £187,257. This was due to an increase in cash funds. The Liabilities were reduced from £1,167 to £675, due to a reduction in property costs. The actual Letting income at £4000 was reduced from last year’s £24,916, due to the Hall restrictions and closures for the Covid 19 pandemic. The Charity has no specific reserves policy except to maintain sufficient funds to meet contingencies, such as unexpected structural repairs, and to meet its service to the community. Since the last report in July 2020 , the Village Hall has been closed for significant periods due to the Covid 19 virus, following the Government guidelines. The West Sussex Police were able to use it for training purposes. Some exercise classes used the Sports Field when possible, managed by the Village Hall. The Hall re-opened in April 2021 for limited activities, including some dance and exercise classes, and Table Tennis and Short Mat Bowls restarted. However, there are strict guidelines for all to follow. Other regular users are awaiting further lifting of Government restrictions. We are expecting Government guidelines for further re-opening of the Village Hall in June 2021. We are grateful to our Hall Manager Amanda, who has been looking after the Hall during closure, and organising the limited use of the Hall and the Covid 19 guidelines.. The Treasurer has obtained Leisure Grants from Horsham District Council to cover some of our loss of income during the closure. During the year, we received a grant for equipment from Waitrose, and sold our old chairs. A trolley for tables and another Coat Rack have been purchased. The Fire Risk Assessment has been updated, and arrangements made for regular inspection and testing of alarms. There are still problems at times with the main door, and the Parish Council has agreed some more remedial work. Issued and approved by the Management Committee at the Annual General Meeting held on 7[th] June 2021. Signed: Date: John Bearman (Chairman, Thakeham Village Hall Management Committee) THAKEHAM VILLAGE HALL Registered Charlty Number 279177 RECEIPTS ANO PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2021 Unrestricted Restrlrted Totsl 2021 Totsl 2020 Notes Receipts Donations Grants Hall hire fees Interest Kingdom Hall rent Other Income Total Rece1￿$ for the Year 333 24,207 333 24,207 2,845 13,650 24,916 51 252 13 504 866 29.923 13 29,923 41,714 Payments Employment costs Telephones Subscriptlons Other runnlng costs Insurance Equipment Electricity Gas Cleaning and materials Water NoTrdomestic rates Repairs and maintenance Refuse collection Totsl Payments fortt* year 6,349 627 460 1.571 967 410 1,061 6,349 627 7,563 561 383 5,345 955 3,182 2.231 2,912 7.339 1,571 967 410 1.061 5,476 142 69 879 197 5,476 142 69 879 197 912 1,549 454 33,386 Net ReceiptsllPaymentsl 10.715 10,715 8,328 Opening Balance at 1st April 2020 26,254 26.254 17,926 Bala￿ at 31st Marrh 2021 36,969 36,969 26,254 Page I THAKEHAM VILLAGE HALL Registered Charlty Number 279177 STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 315t MARCH 2021 Unrestrlcted Restrlcted Total 2021 Totsl 2020 ASSETS Notes Tangible Fixed Assets Cash Funds at this Year ErKI Debtors - Hall Hire Fees Debtors - pre-payTnents Totsl Assets 150.IJ)i 36,969 287 I50,￿1 36,969 287 150,001 26.254 131 176.386 187,257 187,257 LIABILITIES Liabilities - immediate Independent Examination Property costs Totsl LlabllFtles 250 917 1,167 175 675 175 675 Presented ard approved by the Board of Trust888 at I￿r meeting hekl on 7 June 2021 and suned on their beham Chakman TreaSu￿r Pa8e 2 THAKEHAM VILLAGE HALL Reglstered Charity Nwnber 279171 STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31st fv14RCH Z021 Ernploymenl costs arKI Tnstees There is one part-time employees in the ryAe of Village Hjll Manager. There are em[A0￿e$ being paid in exce55 of £￿,(￿￿} per annum. The rbumber of equivalent full time emplcryEes duri￿% the yEar .26 12020: .341 Durfng the year the trustees receimed £nil in remuneration. 12020: £nil) The total expenditure reimbursed to trustees arn￿nted to £nil. 12020 £nill Cash fwKls at year end Total 31rf)3:21 Totsl 31:03..20 Unrestrlcted Re5ts1cttd Llowjs Treasurers No.. C￿14421 Fundraisin8 accounts No.. 79101868 Llwls Business N:. 03794141 Lloyds Deposit no. 3794141 Lloyds 32 day deposit 7,591 1,147 18,221 io,oio 2,639 413 3,2￿) 10,CQ2 iO,CKXJ 26.254 2.639 413 3,200 10,OJ2 i0,c￿0 26.254 36,969 UItErnate Controlllry Party The charity 15 under the ultimate control of its trustees, whose names are shown at the front of the financial statements. Page 3 Brenda Peers-Ross 29 Drift Road Selsey Chichester West Sussex P020 OPW To the Members: THAKEHAM VILLAGE HALL Registered Charity Number. 279177 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNT We have Independenty Examined the R￿1P1S and Payments Ac£ount and Statement of Assets and Liabilities on Pages 1 to 3. for financial year ending 31" Marth 2021. Respective responsibilities of Members and Examlnor As membetB, you are responsible ft)r the preparations of the Attounts; you have to consider Ihat an audit does not apply. It is our responsibilty lo state. on the basis of procedures. whether particular matters have come to our attention. Basls of Independent Examinefs Report Our examination was carried out in a(xordance with gonerdl accounting practice. An examination indudes a review of Ihe aCc￿nting reo)rds kept by the organtsation and an examination of the accounts presented these records. It also indudes consKleration of any unusual items or disclosures in the a(rounts and seeking explanations from you the Members conceming such rnatte￿. The procedures undertaken do not provKle all the evidonce that would be required in an audit, and consequently we do not express an audii opinion on the view given by the Aco)unts. Independent Examinerfs Statemfrnt In connection with our examination, no matter has ojme to our attention" (1) which gives us reasonable cause to believe that in any material respect the requirements: to keep adequate accounting records to prepare accounts whith accord with the accounting reconts and to c￿MplY wÈlh general accounting requirements have not been met or (2) to whith in our opinion, attention should be draT••m in order to enable a proper understanding of the a￿Unts to be reathed. e•S> Brenda Peers- Ross FMAAT ACIE 28th November 2021