Weymouth and Portland Animal Welfare Society
Charity No: 279159
Trustees’ Annual Report 1 September 2020 to 30[th] August 2021
Treasurer Mr L S Knibbs 9 Wandborough Park Charletown Weymouth Dorset DT4 9TP
WEYMOUTH & PORTLAND ANIMAL WELFARE SOCIETY CONSTITUTION
The object of Weymouth & Portland Animal Welfare Society (hereinafter called ‘’the society’’), is to alleviate suffering and to prevent cruelty to animals in the area of Weymouth & Portland.
There shall be an Annual General Meeting of those persons who are members, who shall elect a Committee consisting of no more than twelve persons. The Committee shall, out of its number, elect a Chairman, Secretary and Treasurer, but in the event of no member of the Committee being willing to serve in the offices of Secretary or Treasurer, the Committee may appoint someone to either of these offices who is not a member of their Committee.
The Annual General Meeting shall be held once a year and the Secretary will notify members, unless authorised by the Committee to announce the meeting in some other way. The accounts are to be completed at the end of August each year.
The society is no longer in a position to offer animals shelter, however in an emergency we do have a two cabin cattery. The Society offers financial support to animals owners, who are either on low incomes or unable to fund their animals due to changes in personal circumstances, by partially or fully funding spaying and neutering, and any consultation fees with the veterinary practice.
The Society will, when possible, help to re-home animals and, after a welfare check, endeavour to make the transition as less traumatic for the animal as possible.
The Society can offer advice regarding animal welfare but will always refer medical related questions to a veterinary practice.
The Committee shall have full power as if they were an individual, to hold money and invest funds, own property etcetera, subject to the law and regulation being related to charities in respect of those matters. Annual accounts will be examined by an independent examiner. Any assets remaining on the winding up of the charity shall be distributed by a joint Committee decision.
This constitution was formally adopted 08.07.2013.
During 2020/2021: What a year Covid or not, we have struggled throughout 2020/21 to keep our main income going, staff were worried about Covid, not really wanting to come into work. So income dropping, the trustees had a meeting and decided to close the shop and to save spending donated monies meant for the animals. It was decided to close on the 31[st] October 2020. Stock was sold at a reduced rate and shop cleared and lease finished.
What to do next? Well knowing a bit about Caravan hire the trustees decided to purchase a caravan for letting at Weymouth Bay and to let our manager hire it out during the year, which has proved successful and is continuing bringing in an income for the charity.
On the caring of the animals, we are rehoming from home to home where we can, and most of our income is being spent on helping spaying etc and helping with vet bills.
As for donations:– Legacies we have received: Boxes: £120.00 Other Donations: Shorter: £100.00 Churchill Guild: £160.00 Springhall: £5.00 per month Sanggerson: £10.00 monthly Bequests: Ongoing Foot Ansty Solicitors: Interim: £15000.00 Mrs Nancy Rogers: £14129.18
The bequest from the late Marina Derbridge is still ongoing.
All the paid up members of PAWS are entitled to vote at the AGM. The Society trustees indemnify the Charity of Public Liability.
Present Trustees are: Mr Lionel Knibbs Chairman/Treasurer Mrs Linda Richards Manager Mrs Maxine Seymour Animal Welfare Mr Raymond Knibbs Secretary Mr Nick Seymour Odd job
Mr Lionel Knibbs
Treasurer
REGISTERED CHARITY NUMBER: 279159
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2021
for
Weymouth PAWS
A Hunter & Co Ltd Chartered Certified Accountants 61 St Thomas Street Weymouth Dorset DT4 8EQ
Weymouth PAWS
Contents of the Financial Statements for the Year Ended 31 August 2021
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 to 11 |
| Detailed Statement of Financial Activities | 12 to 13 |
Weymouth PAWS
Report of the Trustees
for the Year Ended 31 August 2021
The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
279159
Principal address
9 Handbourgh Park Charlestown Weymouth Dorset DT4 9TP
Trustees
L Knibbs Mrs M Seymour N Seymour R Knibbs Mrs L Richards
Independent Examiner
A Hunter & Co Ltd Chartered Certified Accountants 61 St Thomas Street Weymouth Dorset DT4 8EQ
Approved by order of the board of trustees on 24 June 2022 and signed on its behalf by:
L Knibbs - Trustee
Page 1
Independent Examiner's Report to the Trustees of Weymouth PAWS
Independent examiner's report to the trustees of Weymouth PAWS
I report to the charity trustees on my examination of the accounts of Weymouth PAWS (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs A Hunter FCCA A Hunter & Co Ltd Chartered Certified Accountants 61 St Thomas Street Weymouth Dorset DT4 8EQ
24 June 2022
Page 2
Weymouth PAWS
Statement of Financial Activities for the Year Ended 31 August 2021
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies 2 Charitable activities PAWS Other trading activities 3 Investment income 4 Other income Total EXPENDITURE ON Raising funds Charitable activities PAWS Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
31.8.21 Unrestricted funds £ 44,646 - 7,538 5 - 52,189 9,547 35,376 545 45,468 6,721 96,312 103,033 |
31.8.20 Total funds £ 9,630 28,800 27,774 106 380 66,690 26,397 43,126 - 69,523 (2,833) 99,145 96,312 |
|---|---|---|
The notes form part of these financial statements
Page 3
Weymouth PAWS
Balance Sheet
31 August 2021
| Notes FIXED ASSETS Tangible assets 8 CURRENT ASSETS Debtors 9 Cash at bank and in hand CREDITORS Amounts falling due within one year 10 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 11 NET ASSETS FUNDS 13 Unrestricted funds TOTAL FUNDS |
31.8.21 Unrestricted funds £ 25,959 17,015 65,654 82,669 (1,203) 81,466 107,425 (4,392) 103,033 103,033 103,033 |
31.8.20 Total funds £ 17,006 9,025 71,935 80,960 (1,654) 79,306 96,312 - 96,312 96,312 96,312 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 24 June 2022 and were signed on its behalf by:
L Knibbs - Trustee
The notes form part of these financial statements
Page 4
Weymouth PAWS
Notes to the Financial Statements for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Plant and machinery | - 25% on reducing balance |
|---|---|
| Fixtures and fittings | - 25% on reducing balance |
| Motor vehicles | - 25% on reducing balance |
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 5
continued...
Weymouth PAWS
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
| 2. DONATIONS AND LEGACIES Donations Legacies Caravan income 3. OTHER TRADING ACTIVITIES Shop income 4. INVESTMENT INCOME Deposit account interest |
31.8.21 £ 317 29,129 15,200 44,646 31.8.21 £ 7,538 31.8.21 £ 5 |
31.8.20 £ 1,430 8,200 - |
|---|---|---|
| 9,630 | ||
| 31.8.20 £ 27,774 |
||
| 31.8.20 £ 106 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 31.8.21 | 31.8.20 | |
|---|---|---|
| Staff | - | 2 |
No employees received emoluments in excess of £60,000.
Page 6
continued...
Weymouth PAWS
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| funds | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 9,630 |
| Charitable activities | |
| PAWS | 28,800 |
| Other trading activities | 27,774 |
| Investment income | 106 |
| Other income | 380 |
| Total | 66,690 |
| EXPENDITURE ON | |
| Raising funds | 26,397 |
| Charitable activities | |
| PAWS | 43,126 |
| Total | 69,523 |
| NET INCOME/(EXPENDITURE) | (2,833) |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 99,145 |
| TOTAL FUNDS CARRIED | |
| FORWARD | 96,312 |
Page 7
continued...
Weymouth PAWS
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
8. TANGIBLE FIXED ASSETS
| Fixtures Plant and and machinery fittings £ £ COST At 1 September 2020 13,500 12,186 Additions 20,000 1,585 Disposals (13,500) (3,319) At 31 August 2021 20,000 10,452 DEPRECIATION At 1 September 2020 3,375 10,723 Charge for year 5,000 579 Eliminated on disposal (3,375) (2,587) At 31 August 2021 5,000 8,715 NET BOOK VALUE At 31 August 2021 15,000 1,737 At 31 August 2020 10,125 1,463 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Other debtors Prepayments |
Motor vehicles £ 11,055 16,690 (11,440) 16,305 5,637 2,945 (1,499) 7,083 9,222 5,418 31.8.21 £ 153 13,713 3,149 17,015 |
Totals £ 36,741 38,275 (28,259) 46,757 19,735 8,524 (7,461) 20,798 25,959 17,006 31.8.20 £ 153 7,713 1,159 9,025 |
|---|---|---|
Page 8
continued...
Weymouth PAWS
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|---|---|
| 31.8.21 | 31.8.20 | |||
| £ | £ | |||
| Trade creditors | - | 1 | ||
| Taxation and social security | 3 | 61 | ||
| Other creditors | 1,200 | 1,592 | ||
| 1,203 | 1,654 | |||
| 11. | CREDITORS: AMOUNTS FALLING DUE AFTER | MORE THAN ONE YEAR | ||
| 31.8.21 | 31.8.20 | |||
| £ | £ | |||
| Hire purchase (see note 12) | 4,392 | - | ||
| 12. | LEASING AGREEMENTS | |||
| Minimum lease payments under hire purchase fall due as follows: | ||||
| 31.8.21 | 31.8.20 | |||
| £ | £ | |||
| Net obligations repayable: | ||||
| Between one and five years | 4,392 | - | ||
| 13. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.9.20 | in funds | 31.8.21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 96,312 | 6,721 | 103,033 | |
| TOTAL FUNDS | 96,312 | 6,721 | 103,033 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 52,189 | (45,468) | 6,721 | |
| TOTAL FUNDS | 52,189 | (45,468) | 6,721 |
Page 9
continued...
Weymouth PAWS
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
13. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.9.19 | in funds | 31.8.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 99,145 | (2,833) | 96,312 |
| TOTAL FUNDS | 99,145 | (2,833) | 96,312 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 66,690 | (69,523) | (2,833) |
| TOTAL FUNDS | 66,690 | (69,523) | (2,833) |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| movement | At | ||
| At 1.9.19 | in funds | 31.8.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 99,145 | 3,888 | 103,033 |
| TOTAL FUNDS | 99,145 | 3,888 | 103,033 |
| A current year 12 months and prior year | 12 months combined net movement in fund | ||
| included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 118,879 | (114,991) | 3,888 |
| TOTAL FUNDS | 118,879 | (114,991) | 3,888 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
Page 10
continued...
Weymouth PAWS
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2021.
Page 11
Weymouth PAWS
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 August 2021 | ||
| 31.8.21 | 31.8.20 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 317 | 1,430 |
| Legacies | 29,129 | 8,200 |
| Caravan income | 15,200 | - |
| 44,646 | 9,630 | |
| Other trading activities | ||
| Shop income | 7,538 | 27,774 |
| Investment income | ||
| Deposit account interest | 5 | 106 |
| Charitable activities | ||
| Grants | - | 28,800 |
| Other income | ||
| Gain on sale of tangible fixed assets | - | 380 |
| Total incoming resources | 52,189 | 66,690 |
| EXPENDITURE | ||
| Other trading activities | ||
| Purchases | - | 42 |
| Wages | 5,005 | 15,823 |
| Pensions | 41 | 64 |
| Vets fees | 3,573 | 3,189 |
| Animal boarding fees | - | 1,523 |
| Loss on sale of tangible fixed assets | 928 | 5,756 |
| 9,547 | 26,397 | |
| Other | ||
| Cleaning | 545 | - |
| Support costs | ||
| Management | ||
| Rates and water | (72) | 1,307 |
| Insurance | 600 | 1,607 |
| Light and heat | 250 | 2,118 |
| Carried forward | 778 | 5,032 |
This page does not form part of the statutory financial statements
Page 12
Weymouth PAWS
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| Detailed Statement of Financial Activities for the Year Ended 31 August 2021 |
||
|---|---|---|
| 31.8.21 | 31.8.20 | |
| £ | £ | |
| Management | ||
| Brought forward | 778 | 5,032 |
| Telephone | 1,252 | 1,592 |
| Postage and stationery | 252 | 255 |
| Advertising | 435 | 1,421 |
| Rent | 10,062 | 13,912 |
| Repairs and renewals | 4,983 | 5,282 |
| Sundries | 1,349 | 532 |
| Legal fees | - | 199 |
| HP interest | 117 | 168 |
| 19,228 | 28,393 | |
| Finance | ||
| Accountancy | 1,104 | 1,722 |
| Plant and machinery | 5,000 | 3,375 |
| Fixtures and fittings | 579 | 488 |
| Motor vehicles | 2,944 | 1,979 |
| 9,627 | 7,564 | |
| Other | ||
| Travel and Subsistence | - | 419 |
| Motor Expenses | 6,521 | 5,750 |
| Charitable donations | - | 1,000 |
| 6,521 | 7,169 | |
| Total resources expended | 45,468 | 69,523 |
| Net income/(expenditure) | 6,721 | (2,833) |
This page does not form part of the statutory financial statements
Page 13
Independent Examiner's Report to the Trustees of Weymouth PAWS
Independent examiner's report to the trustees of Weymouth PAWS
I report to the charity trustees on my examination of the accounts of Weymouth PAWS (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs A Hunter FCCA A Hunter & Co Ltd Chartered Certified Accountants 61 St Thomas Street Weymouth Dorset DT4 8EQ
24 June 2022
Page 1