## **FAIR OAK VILLAGE HALL MANAGEMENT COMMITTEE**
## **Trustees Annual Report 31 March 2023**
The Managing Trustees present their report for the year ended 31 March 2023 which should be read in conjunction with the attached financial statements of the same period.
## **Legal Status**
The Charity is established by trust deed dated 1[st] October 1982, whereby the Fair Oak Village Hall Management Committee declared the trusts on which it holds the freehold land now occupied by the Village Hall and car park. The Charity number is 279089.
## **Objects, Policies and Organisation**
The trust is established to provide and maintain the Village Hall for the benefit of the inhabitants of Fair Oak without distinction of political, religious or other opinions with the objects of improving the quality of life for the inhabitants.
The hall is available for hire by an individual or organisation in accordane with the standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet the ordinary expenditure occurred in providing the hall. Significant improvements are funded by specific appeals, fundraising and grants.
The Management Committee is elected or appointed on an annual basis with the officers being elected from the user groups, Parish Council and public members. The Annual General Meeting is held in October.
## **Review of the year**
At the close of the financial year the accounts show a loss of £.9,638.95. The Hall continues to be a very successful asset to the Fair Oak Community.
.Fund Raising as follows:-
|**Quiz**– Ticket sales|£306.00||
|---|---|---|
|Raffle|£ 94.00||
|Less refreshments||£ 24.00|
|**Total**|**£376.00**|**PROFIT**|
|**Raffle**Tickets sold|£350.00||
|Less prizes||£ 200.00|
|Less printing costs||£ 39.54|
|Less lottery licence||£ 20.00|
|**Total**|**£ 90.46**|**PROFIT**|
|**Pantomime**|||
|Tickets sold|£550.00||
|Raffle|£ 21.00||
|Refreshments|£ 51.50||
|Grant from PC|£750.00||
|Less Refreshments||£ 20.65|
|Less panto cost||£1008.00|
|**Total**|**£343.85**|**PROFIT**|
The Management Committee have reserves totalling £30,028.63,. but every effort should be made to maintain current expenditure levels.
The Hall is very busy but we are always looking to improve the facilities as well as maintaining the building to a high standard and need to keep some of the reserves for any major work that may unexpectedly occur.
|**FAIR OAK VILLAGE HALL MANAGEMENT COMMITTEE - Receipts and Payments Account for the Year End 31/03**|**FAIR OAK VILLAGE HALL MANAGEMENT COMMITTEE - Receipts and Payments Account for the Year End 31/03**|**FAIR OAK VILLAGE HALL MANAGEMENT COMMITTEE - Receipts and Payments Account for the Year End 31/03**|**FAIR OAK VILLAGE HALL MANAGEMENT COMMITTEE - Receipts and Payments Account for the Year End 31/03**|**/2023**|
|---|---|---|---|---|
|**RECEIPTS**|**2022**||**2023**||
|Lettings - Regular|£ 27,047.32||£ 32,812.10||
|Lettings - Private|£ 4,442.95||£ 7,532.14||
|KeyDeposits|£ 100.00||£ 49.58||
|Donations|£ -||£ 1,764.51||
|Business Stream refund|£ 517.16||£ -||
|Misc|£ 92.96||£ 100.98||
|Interest HICA|£ 0.18||£ -||
|Interest 14 DayNotice|£ 1.36||£ -||
|Grants|£ 12,232.00||£ 750.00||
|Fund Raising
|£ 1,239.52||£ 1,609.74||
|Ofce Rent|£ 2,167.00||£ 2,255.22||
|South Coast Textiles charitybin**NOW Astra**|£ 36.60||£ 57.60||
|HMRCJob Retention Scheme|£ 1,739.92||£ -||
|||£ 49,616.97||£ 46,931.87|
|**LESS PAYMENTS**|||||
|Wages|£ 28,978.59||£ 26,636.08||
|Water Rates|£ 723.00||£ 795.00||
|Gas|£ 778.35||£ 2,676.00||
|Electric|£ 1,459.17||£ 2,690.92||
|Telephone|£ 1,630.34||£ 959.19||
|Bank Charges|£ 5.00||£ -||
|Maintenance|£ 4,577.34||£ 5,072.17||
|Miscellaneous Expenses|£ 328.83||£ 732.12||
|Admin/Stationery|£ 510.92||£ 1,947.63||
|Insurance Premium|£ 1,086.62||£ 1,089.87||
|Deposit Refunds|£ 1,050.00||£ 2,558.00||
|Inland Revenue|£ 1,134.63||£ 1,647.33||
|Honorariums|£ 200.00||£ 200.00||
|Fund RaisingEvents|£ 756.50||£ 1,407.54||
|PPL Licence|£ 1,649.42||£ 400.44||
|Tree Lopping|£ 336.00||£ -||
|Plumbing|£ 464.40||£ 384.00||
|Auditor|£ 100.00||£ 100.00||
|Newsletter|£ 451.38||£ 540.00||
|Car Park Sign|£ 834.00||£ -||
|Electrician
|£ -||£ 690.00||
|New fre exit door|||£ 1,641.60||
|Askari Security|||£ 1,787.94||
|Computer update(new laptops)|||£ 1,894.99||
|Website update|||£ 720.00||
|LoopSystem update|£ 1,355.86||£ -||
|||£ 48,410.35||£ 56,570.82|
|||**£ 1,206.62**||**-£ 9,638.95**|
||||||
||||||
||||||
|---|---|---|---|---|
|**Add as at 1st April**|||||
|Current Account HSBC Fund Raising|£ 6,753.91||A/C closed||
|Current Account Nat West|£ 17,597.18||£ 39,667.58||
|HICA|£ 1,872.60||A/C closed||
|14 DayNotice|£ 12,237.27||A/C closed||
|**Made up as:-**||£ 38,460.96||£ 39,667.58|
|||**£ 39,667.58**||£ 30,028.63|
|Current Account Nat West|£ 39,667.58||£ 30,028.63||
||||||
||||||
|||**£ 39,667.58**||**£ 30,028.63**|
||A|B|C|D|E|F|G|H|
|---|---|---|---|---|---|---|---|---|
|1|**FAIR OAK VILLAGE HALL MANAGEMENT COMMITTEE**||||||||
|2|||||||||
|3|**Statement of Assets and Liabilities as at 31/03/2023**||||||||
|4|||||||||
|5|||**2022**||||**2023**||
|6|||||||||
|7|Village Hall||£ 573,479.00||||£ 573,479.00||
|8|Contents||£ 26,928.00|£ 600,407.00|||£ 26,928.00|£ 600,407.00|
|9|||||||||
|10|Bank Balances:-||||||||
|11|||||||||
|12|Current Account Nat West||£ 39,667.58||||£ 30,028.63||
|13|||||||||
|14|||||||||
|15|Net Assets|||**£ 39,667.58**||||**£ 30,028.63**|
|16|||||||||
|17|**Notes and Accounting Policies**||||||||
|18|||||||||
|19|The accounts areprepared on the ca|sh basis,items|beingaccounted|for on receipt orpay|ment. There is nopro|vision for accruals.|||
|20|||||||||
|21|Thepropertyis shown at insurance v|alue;the hall w|as built in 1986|with additional hall an|d kitchen built 1999.|The contents are show|n at insurance value.||
|22|||||||||
|23|Approved bythe Committee on||||||||
|24|||||||||
|25|||||||||
|26|||||||||
|27|||||||||
|28|||||||||
EXAMINATION REPORT OF ACCOUNTS
TO THE
TRUSTEES OF FAIR OAK VILLAGE HALL
I have examined the receipts and payments account and statement of &ssets and
liabÉlities set out on the attached sh¢ets which have been Prepared under the
accounting policies set in the section marked notes.
You are responsible as the managing Tne¢S of the charity for the preparatioEL of the
account and ststement. which have been prepared in accordance with the Clwities
A¢t 1993 for smaller charities.
B8$is of opinion
I conducted my examination by Checking on a test basis th¢ relevant evidence
supplied to the amouttts and disclosures ill the a¢¢ount and ststcm¢nt.
I platjned and Nfornled my ewdmination so as to obtain all the infomiation and
explanations which I considered necessary to provide me with the sufficient evidence
to give reasonable assurance tbat the statements are fr¢¢ from mts-statem¢nL whether
causcd by fraud or other irregllEarity or emir. In forniing my opinion, l also evaIuated
the ovetall adequacy of the presentation of inforntiOn in the account aud statem¢nL
Opinion
In my opinion the account and statem¢nt of assets and liabilities properly present th¢
receipts and payments of th¢ CharÉty for the year ended 31" March 2023 and its assets
and liabilities as at that date hav¢ been prepared in accordance with PmViSiODS of the
Clwities Act [993 applicable to Snller charities.
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