## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2022 **To** 31 12 2022 ## Section A Reference and administration details **Charity name** Safe Haven and Respite Environment **Other names charity is known by** SHARE **Registered charity number (if any)** 279083 **Charity's principal address**[The Fryth] Basildon Essex **Postcode** SS14 2RR ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paul Westenhofer|Chair||| ||Clare Manghan|Secretary||| ||Michelle
Westenhofer|||| ||Brandon King-Rowe|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **April 2009** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Michelle Westenhofer ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION ADOPTED 12 OCTOBER 1979 AS AMENDED 16 Type of governing document DECEMBER 2007 AND 30 JUNE 2008 (e.g. trust deed, constitution) How the charity is constituted A Trust (e.g. trust, association, company) Elected by the Committee Trustee selection methods (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To provide services for any young person, with physical, mental or learning disabilities within Essex to improve self-esteem, confidence and social skills, through a variety of methods including creative learning and physical activities. **April 2009** **TAR** 2 In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The focus of our activities remains as providing high quality respite environments for disabled young people, planning and facilitating creative and physical activities in safe, secure and stimulating environments. This benefits the young people who attend by raising self-esteem and confidence and helping them develop their social skills and independence. They are able to use a variety of materials and equipment in supportive environments, with a great deal of consideration given to their individual physical and emotional needs. Parents and carers benefit from the **Summary of the main activities** knowledge that their disabled children are being cared for in a safe, **undertaken for the public** secure environment supported by experienced staff. **benefit in relation to these** We welcome all disabled young people regardless of background, faith, **objects (include within this** gender or personal circumstances, working hard to cater for each **section the statutory** individual need. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **April 2009** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Spring / Summer We once again started 2022 in a stable financial position thanks to extremely careful budgeting and the very hard work of the CEO and staff at SHARE. The national picture of reduced funding available remained the same, but the clubs were still extremely busy supporting young people. These ran at the Basildon site, where we continued to welcome users from as young as 3 and remained on the Early Years Register. 2022 saw pandemic restrictions coming to a close, although the normal holiday clubs could not run one week of Easter due to infections. Families were able to use the site with their child if they wished – which was a great opportunity to build these extended relationships. We were delighted to explore the possibility of opening a second centre in Leigh-on-Sea as a day centre for the post 17s. This will be called The Active Lives Day Centre. During the first 6 months of the year The CEO located a site, agreed a lease and arranged the internal improvements to make the site ready for the first young people. A manager was recruited, and additional staff sought. In July, the first clients started using the service. We once again started 2022 in a stable financial position thanks to extremely careful budgeting and the very hard work of the CEO and staff at SHARE. The national picture of reduced funding available remained the same, but the clubs were still extremely busy supporting young people. These ran at the Basildon site, where we continued to welcome users from as young as 3 and remained on the Early Years Register. 2022 saw pandemic restrictions coming to a close, although the normal holiday clubs could not run one week of Easter due to infections. Families were able to use the site with their child if they wished – which was a great opportunity to build these extended relationships. Our funding contract continued in 2022, which allowed us to continue to provide our services as far as possible to our families. The numbers attending the clubs continued to rise, with many new enquiries coming through. We were still proud to be part of the ‘free school meal initiative’ during the school holidays, which proved very popular. The young people enjoyed hydrotherapy sessions as well over the summer break. More than 100 families were using our services by the summer months. We were very pleased to be able to start using the garden area fully again as the weather improved, begin the off-site activities and develop sessions to meet individual needs. Autumn / Winter The second half of the year began very positively, with the Basildon site benefitting from a contract with Active Essex to deliver services. The free school meals initiative continued for those children with complex needs. Regular staff training continued in areas such as safeguarding and health and safety. The clubs continued to run to current capacity, with new referrals and queries arising. We were grateful for some donations this year, which allowed us to develop the Leigh site, and purchase a new trampoline for Basildon. The Leigh Day Centre continued to raise interest, with many trial sessions taking place for young people. Regular visits out took place to build life and social skills. During this year Essex Short Breaks released a new tender, with the criteria changing for who could bid. ECC will streamline who receives funding and SHARE may not meet the criteria. Consortiums are being explored and other funding streams investigated. The year ended with the usual Christmas celebrations, which were thoroughly enjoyed by all. Fundraising Donations were received from local businesses which were very beneficial to the developments. We were grateful for the support from our wonderful volunteers through – the year huge thanks for all they do. **April 2009** **TAR** 4 **Section E Financial review** **Brief statement of the charity’s policy on reserves** We are currently making arrangements to enable us to maintain a safe reserve amount, which will enable us to cover for unplanned events. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s) P Westenhofer** **Full name(s)** Paul Westenhofer **Position (eg Secretary, Chair,** Chair **etc) Date** 11.01.2023 **April 2009** **TAR** 5 TAR April 2009 ## **Profit and Loss** ## **SHARE** ## **For the year ended 31 December 2022** |**Profit and Loss**
**SHARE**
**For the year ended 31 December 2022**|| |---|---| ||**2022**| |**Turnover**|| |Sales|227,367.00| |**Total Turnover**|**227,367.00**| |**Cost of Sales**|| |Direct Expenses|2,871.76| |Direct Wages|233,477.64| |**Total Cost of Sales**|**236,349.40**| |**Gross Profit**|**(8,982.40)**| |**Administrative Costs**|| |Advertising & Marketing|195.00| |Audit & Accountancy fees|2,920.00| |Cleaning|4,489.28| |Consumables|8,659.01| |Cost of Fundraising|130.02| |Entertainment - 0%|236.78| |Entertainment-100% business|131.44| |General Expenses|1,072.49| |Insurance|9,309.06| |IT Software and Consumables|2,993.07| |Legal Expenses|1,803.60| |Light, Power, Heating|8,764.84| |Motor Vehicle Expenses|3,197.11| |Pensions Costs|6,798.98| |Postage, Freight & Courier|4.70| |Printing & Stationery|4,681.40| |Recruitment|500.40| |Rent|31,208.98| |Repairs & Maintenance|23,836.11| |Staff Training|3,052.80| |Subscriptions|1,546.05| |Telephone & Internet|5,454.81| |Travel - National|2,296.52| |Utilities|3,296.06| |**Total Administrative Costs**|**126,578.51**| |**Operating Profit**|**(135,560.91)**| |**Other Income**|| |Donations Received|24,930.50| Profit and Loss SHARE 31 Oct 2023 Page 1 of 2 Profit and Loss ||**2022**| |---|---| ||| |Funding|173,861.60| |**Total Other Income**|**198,792.10**| |**Profit on Ordinary Activities Before Taxation**|**63,231.19**| |**Profit after Taxation**|**63,231.19**| Profit and Loss SHARE 31 Oct 2023 Page 2 of 2 (HARThY COMMISSION Independent examinerfs report on the accounts Section A Independent Examiner's Report Safe Habpn & RestAle Envinjnment (SHARE) On acCi￿ntS lar the yw D￿Mt￿ 2022 270983 (If any) Sot (Art on pages I rep(xt to Ihe trustees my examinat￿ of the acCO￿ts of th8 above charity (Ihe Trusn for the year ended81 l Rasponslbllltlas and basis of reyt As the tr￿tees. you are reSp￿tsible for the preparation of th8 accounts in ac(xxdance with the requirements of th8 Charthes Act 2011 A(f). I report in resped of my examinati￿ of the Trusfs acu)unts (xrried out under seclN)n 145 of the 2011 Act and In orryirvJ out my examination, I have follo**d all the applKable4)ired1o￿ given by the Charity CommissK Kler 145(5Xb) of ts A oxamlnorfs statement I have a)mFAeknl my examw)atN)n. l that rK• materlal matters have a)me to rny attenlion in ￿)nnecti￿ with the examination a￿￿68￿￿") which gv8s m8 ￿u86 to bélieve thal in. any material of the Chartties Ad: or the aco)unts did not aco)rd with th8 ac¢x)untTrng rec¢xds; or the accounts did rv)t comply ￿th the appllcable requirements x￿￿1r￿j th8 forni ar￿ content of a(xx)unts set out in the Charities (Ac¢c￿￿ts and Rep￿ts) Regu1atKx￿ 2008 other than any wuirement that the a￿nts give a arKI fairf view is not a matter I have ￿ concems and have ￿me a(Yoss no other matters in connection with the examination to whith attention should be dravm in thls rewrt in order to enable a proper understandlrKJ of the 8(xx)unts to be reached. . plea￿ delete the in lh8 iyackets rfthey th) rnt apply. 311(0 SÉA£L£5 Relevant wdessional qualification(s) or body IER Oct 2018 (rf any): 26 Co¢h*C CHA3 L£i4H OTrJ SCA ss E￿j Section B Disclosure Onty u)mplete rf the exammer rwds to h￿￿1￿ht rnat￿￿1 matters ot ￿)Cern (see CC32. IndeP￿ent examination of d￿rity acxxjunts: diredions and guida[￿ for examiners). Glve her• brlef dets518 of any It￿￿3 that tho oxamin•r wish•s to dlsclos•. IER Oct 2018