## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** Day 01 Month 01 Year 2021 Day 31 Month 12 Year 2021 ## Section A Reference and administration details **April 2009** **TAR** 1 ## **Charity name** Safe Haven and Respite Environment **Other names charity is known by** SHARE ## **Registered charity number (if any)** 279083 **April 2009** **TAR** 2 **Charity's principal address** The Fryth ## Basildon Essex ## **Postcode** SS14 2RR ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** **April 2009** **TAR** 3 1 Paul Westenhofer Chair 2 Clare Manghan Secretary Michelle Westenhofer Brandon King-Rowe 3 4 5 **April 2009** **TAR** 4 io TAR April 2009 li 12 13 14 15 TAR April 2009 16 17 18 19 20 TAR April 2009 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name** **April 2009** **TAR** 8 **Address** ## **Name of chief executive or names of senior staff members (Optional information)** Michelle Westenhofer ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (e.g. trust deed, constitution) CONSTITUTION ADOPTED 12 OCTOBER 1979 AS AMENDED 16 DECEMBER 2007 AND 30 JUNE 2008 How the charity is constituted (e.g. trust, association, company) A Trust Trustee selection methods (e.g. appointed by, elected by) Elected by the Committee ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **April 2009** **TAR** 9 ## **Summary of the objects of the charity set out in its governing document** To provide services for any young person, with physical, mental or learning disabilities within Essex to improve self-esteem, confidence and social skills, through a variety of methods including creative learning and physical activities. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The focus of our activities remains as providing high quality respite environments for disabled young people, planning and facilitating creative and physical activities in safe, secure and stimulating environments. This benefits the young people who attend by raising self-esteem and confidence and helping them develop their social skills and independence. They are able to use a variety of materials and equipment in supportive environments, with a great deal of consideration given to their individual physical and emotional needs. Parents and carers benefit from the knowledge that their disabled children are being cared for in a safe, secure environment supported by experienced staff. We welcome all disabled young people regardless of background, faith, gender or personal circumstances, working hard to cater for each individual need. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **April 2009** **TAR** 10 Section D Achievements and performance Spring / Summer **Summary of the main achievements of the** We once again started 2021 in a stable financial position thanks **charity during the year** to extremely careful budgeting and the very hard work of the CEO and staff at SHARE. The national picture of reduced funding available remained the same, but the clubs were still extremely busy supporting young people. These ran mainly at the Basildon site due to Covid-19 with the Seevic site often being used as ‘meet and greet’. Basildon continued to welcome users from as young as 3 and remained on the Early Years Register. We started 2021 within the pandemic, which had a huge impact on our processes with an overwhelming focus on safety. The clubs were able to continue running, with this focus and also considering ‘opportunity for all’. Covid secure processes were rigorous, with all recommendations in place. The Basildon site was used during the national lockdown periods. Admin staff and the CEO were able to work from home where possible. We were pleased to have our funding contract extended until September 2021 due to Covid-19, which allowed us to continue to provide our services as far as possible to our families. As restrictions slowly reduced, the numbers attending the clubs quickly rose, with many new enquiries coming through. We were proud to be part of the ‘free school meal initiative’ during the school holidays, which proved very popular. We were also pleased to start using the Seevic site once again and run clubs at a local school. The young people enjoyed hydrotherapy sessions as well at this school over the summer break. More than 100 families were using our services by the summer months. We were very pleased to be able to upgrade the garden facilities for the young people, re-open the refreshed soft-play area and offer other activities such as horse riding. Autumn / Winter The second half of the year began very positively, with a grant being awarded to maintain the swimming sessions which are much-loved. The free school meals initiative continued, and SHARE was recognised for its good quality service. Regular staff training continued in areas such as safeguarding and health and safety, and the CEO completing her level 5 qualification. The clubs continued to run to current capacity, with new referrals and queries arising. The Covid secure measures remained, with careful arrangements for dropping off/collecting young people to avoid any unnecessary close contact. The staff were committed to provide the usual stimulating and supportive environment for the users throughout this time, and despite some external events not being able to take place, the young people still benefited greatly from attending the clubs. The year ended with the usual Christmas celebrations, carefully managed but still thoroughly enjoyed by all. ## Fundraising Due to Covid-19, fundraising events were at a minimum, but some outdoor events were able to take place and very well **April 2009** **TAR** 11 Section D Achievements and performance received. We were grateful for the support from our three wonderful volunteers through the year – huge thanks for all they do. ## **Section E Financial review** **April 2009** **TAR** 12 ## **Brief statement of the charity’s policy on reserves** We are currently making arrangements to enable us to maintain a safe reserve amount, which will enable us to cover for unplanned events. **Details of any funds** None **materially in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ## **P Westenhofer** **Full name(s)** Paul Westenhofer **April 2009** **TAR** 13 ## **Position (eg Secretary, Chair, etc)** ## Chair ## **Date** ## 11.01.2021 **April 2009** **TAR** 14 Profit and Loss SHARE For the year ended 31 December 2021 121,018.50 ToialTunw4 J21A18.50 Costof Sales 113TJ2 Olrettwag45 151.167x4 Gross Profft Imlnlstratlve Casts Audk&kcowtartyl gJQ&H CosiolFundr* Ent¢rt•lnm•Tht. 16 INuTrrK• 7,81421 L02L16 5J64.81 s￿1?.?0 20.91 Prfniin8&St*t¢x GST.70 5.01 4fJS.75 stsIITr4knlrq 58191 I•￿￿one&11t¢fflÈ1 03 2,4IZ16 utililies Operjtinz Prdlt 3,8M59 174J4L61 FUnd￿l Fund￿ JRSGrar* oi oi CHARITY COMMISSION FOR ENGIANO WAIES Independent examinerfs report accounts nthe secti.on A Independent Examiner's Report On account8 for the year 31* De￿rnber 2021 Chrity no (If any) 2790831 I rewi to trustees <)n my examination of the acAxxJnts of the d￿rity (Ih6 Tntsf) for the er•d8d Rosponslblllllos and A8 the d￿rit￿S trust8as. are re8p(M￿th for ts preparation of th8 a(xA)unts in accordarmx with the requlrements of the Charil 2011 Acr). I reFM)rt in respect of my examination of the ac(x>wts carled o WKl8r 145 of the 2011 Act and in carrying out my examination. I have follo*pd an the apK4i(3ble Directions given by the Charity mi581( urKJer section 145(5Xb) of Ihe A( Independont charws gross in¢x)me ex(￿led £250.000 arKI l am quaiffidj to examlnerfs statement undertake th8 examinatK)n by beirvJ 8 qualif￿d member of [Insert name of appllcabl8 &sled IxMtyD. Delete I l rfnot 8ppJkatsÈ4. I ha￿ {￿pthd my 8xaminaiK)n. l ry)rfrm Ihat no material matters have (x>me to my attenllon in a)nnectlM the examlnation (other disclosed bekyw") gives me cause to belkw8 that In, any on 130 the accounts did not a￿￿)rd vitth the accounting reu)rds", the aoJ)unts dxl ￿Mpty with the applicable requi n￿mIl¥j the fom arKI conknt of accounts sel wt in the harities {A¢ry)unts and ReFKKts) Regulatiorts 2008 other than any requlrement thal ts acujunts give a kn and falrf wiew is not a matter c(￿SKIered as part of an irKleperKlent examination. nnection in with the examinalion to 44thich attentK>n sh￿Id be drdwn in this order to enable a woper urKJer5taTbJir¥J of the accounts to be 31° Octo r 2022 Name: Rhys Tayk Relevant wofessional qualification{s) or body IER Oct 2018 (rfan￿: 148 Shoebury Road SS13RL Section B Disclosure Only complete ￿ the examiner needs to hfjh1￿ht material matters of con(wn (see CC32, Independent examinalK)n of fkntity a(xx)unts: directM)ns and guidance for eXamy￿rS>. Givo hor• bviof d•tails any it•rn that tho examinor wlshes to IER Oct 2018