## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2020 **To** 31 12 2020 ## Section A Reference and administration details **Charity name** Safe Haven and Respite Environment **Other names charity is known by** SHARE **Registered charity number (if any)** 279083 **Charity's principal address** The Fryth Basildon Essex **Postcode** SS14 2RR ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Paul Westenhofer|Chair||| ||Clare Manghan|Secretary||| ||Michelle
Westenhofer|||| ||Brandon King-
Rowe|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** **April 2009** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Michelle Westenhofer ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION ADOPTED 12 OCTOBER 1979 AS AMENDED 16 Type of governing document DECEMBER 2007 AND 30 JUNE 2008 (e.g. trust deed, constitution) A Trust How the charity is constituted (e.g. trust, association, company) Elected by the Committee Trustee selection methods (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To provide services for any young person, with physical, mental or learning disabilities within Essex to improve self-esteem, confidence and social skills, through a variety of methods including creative learning and physical activities. **TAR** **April 2009** 2 In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The focus of our activities remains as providing high quality respite environments for disabled young people, planning and facilitating creative and physical activities in safe, secure and stimulating environments. This benefits the young people who attend by raising self-esteem and confidence and helping them develop their social skills and independence. They are able to use a variety of materials and equipment in supportive environments, with a great deal of consideration given to **Summary of the main** their individual physical and emotional needs. Parents and carers benefit **activities undertaken for the** from the knowledge that their disabled children are being cared for in a **public benefit in relation to** safe, secure environment supported by experienced staff. **these objects (include within** We welcome all disabled young people regardless of background, faith, **this section the statutory** gender or personal circumstances, working hard to cater for each **declaration that trustees have** individual need. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** **April 2009** 3 Section D Achievements and performance Spring / Summer **Summary of the main achievements of the charity** We once again started 2020 in a stable financial position thanks to **during the year** extremely careful budgeting and the very hard work of the CEO and staff at SHARE. The national picture of reduced funding available remained the same, but the two clubs were still extremely busy supporting young people. These ran at the Basildon site and Seevic site. Seevic was for users aged between 16 and 25. Basildon continued to welcome users from as young as 3 and remained on the Early Years Register. We started 2020 with our usual enthusiasm and forward thinking, planning for more staffing, trips out, and keeping up with the usual repairs and updating of the premises at Basildon. There were also plans for the attendees at the Seevic Club to start age-appropriate trips based on their interests, e.g., bowling or the cinema. However, in March 2020 Covid-19 hit, and like other providers, it had a devastating impact on the plans for SHARE. All external events were cancelled due to the restrictions, and those who were fund raising had to put their efforts on hold. The Seevic site closed to all external lettings on 17[th] March which unfortunately meant that club had to close immediately. The Basildon club changed dramatically at that point also but was able to stay open for part of the season for a small number of children from key worker families or vulnerable settings. Numbers of staff at any one time were kept to a minimum and a rigorous risk assessment was put into place. Admin staff and the CEO were able to work from home where possible. In June we were told to, more or less, close due to school bubbles and could only stay open for specific children using the outdoor area only. When schools closed for the summer break, we were permitted to open again, with all our Covid secure measures in place. Autumn / Winter The second half of the year began with much more hope! Although the Seevic site remained ‘on hold’, the Basildon club was able to open with restrictions in place. New families were coming forward all year, so we were pleased to welcome them to the club once the site was open. Staff training resumed, with colleagues working on qualifications between level 2 and level 5. Capital funding allowed us to create an outdoor shelter and buy much needed outdoor equipment – which the children all love. The Covid secure measures remained, with careful arrangements for dropping off/collecting young people to avoid any unnecessary close contact. Unfortunately, the soft play area remained closed, but this gave us the opportunity for much needed repairs to take place. The staff were committed to provide the usual stimulating and supportive environment for the users throughout this time, and despite the external events not being able to take place, the young people still benefited greatly from attending the clubs. We were, of course, impacted again by the second lockdown in November, but were able to remain open in this manner, with carefully managed numbers as the service is so relied upon. Fundraising Sadly, this year, due to Covid-19, fundraising events could not take place. We were very grateful to local businesses who supplied and fitted our new boiler and fitted our new kitchen – a wonderful replacement for the centre. Thank you! **TAR** **April 2009** 4 Section D Achievements and erformance p **TAR** **April 2009** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** We are currently making arrangements to enable us to maintain a safe reserve amount, which will enable us to cover for unplanned events. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** P Westenhofer **Full name(s)** Paul Westenhofer **Position (eg Secretary, Chair,** Chair **etc) Date** 27.10.2021 **TAR** **April 2009** 6 Profit and Loss SHARE For the year ended 31 December 2020 Tumo¥er Sak5 81707.50 89.78750 Cost of Saks JX).433.17 T•tslCo#¢l&*s {446M.ll) Alminlstratlve Costs 27.7S Im5.83 Cle*￿ 4￿￿.74 Ct6tafFW￿￿sl 15T.84 9&19 75L67 IrwJrwc• IT Softw•w*andCartUJhables Li8hcpo*r.Ile•dno 797S3 aJ1&34 067al 4T5￿3 J4 POw.Fr￿t&￿Jrte1 47 516.66 St4ff Trakn 4M83 761.67 OperntingProfrt 1$5.14Lfj2) ..62L75 FuTrJlnK Fun41rnoinK JRSGrant 147A3LOD IA74.71 378.08 Pffoffton Ordln•y•£ti¥Its￿ B•foveTaxatK•n Prnfft afterTaxatlon 59JtsJ4 Balance Sheet SHARE As at 31 December 2020 c￿￿E￿1pm￿t 354.16 14J34.85 Is￿. CrfTKeEquirffi TotslTarylMeAsMtI 1.720J4 J5 8USINESSCURRENT ACCOUNT I￿3.06 ?llJ6 prttyCa5h Sg01420 Cxeditor&' amounts fallin Hi5taric•lMhthW IIK Ptyable PA￿ Payabl* PemI￿e$1nd 2&87151 117,%1821 VAT (9220.901 Net CuThentAssetslLlablUliesl J7Q.99 NrtAuets Capitsl and Reserves CurretitYe¥Eavn&45 59W34 67PXOO TolalC*p**lwd*•w Independent examinerfs report on the accounts Section A Independent Examiner's Report members of On accounts for lh• y 31* DeL%nber 2020 Clwlty no rrf any} 27q)83 chanty (Ihe T￿￿} year 8rnled 310 December 2020 R•sponBibiliti•s and basls of roP¢Xt accounts in act￿an(* with ￿ requirements of thè Chartins Act 2011 I report in r8spect of my examinati￿ of the T￿yS aco)unts ￿rrIed out under section 145 of the 2011 Act and in ￿[rying out my examinatsn, I have fO*r￿ all the applicable Directio￿ grven by Charity Commission under sedK)n 14qSXb) of the Act. Independent tThe charity's gross income exceetsj £250,000 and l arn qualifi8d to examln•rfs statement uThlertake the examinatK)n by beirKJ a qualif￿ member of [insert name of applicable Ilsted bodyll. Delete [ ] rfnot applKable. I have my examinalion. I corfwm that ￿ material matters have (xTh& to my attention in c4)nneclM￿ wlth ts examination {other ItAn that discbsed bekm") gives m8 cause to believe that in. any material the ac(y)Lrts did T￿1 accord ￿th the ac4x)unting re(x)rds: or the ac4>xwts did T￿t comKty with the appli(xble requir8ments Con￿nIrvj the and rA)ntent of ac(x)urts set rKrt in Charities (Acownts and Rewxts) Regulations 2008 other than any requirement that ts accounts give a arvj fairf view ￿thIeh is not a matter considered a5 part of an 1Th1ep￿KIent examination. with the examination to ￿lch attention should be drawn in this,rewrt in order to enable a under5tandwKJ of tr* a¢￿Unts to be reached. . Please ddete Ihg *iYds in the iYac*ets rfthey d) not aP￿y. Nam•: Rhys T￿or Relevant professional qualificati¢xrfs) or body IER Oct 2018 (rf any)= 148 SIK*bury Road, S(XrtI￿ on Sea,EsseK SS13RL Section Disclosure Only complete rf the examiner needs to trwJWhl matenal matters of conwn (see CC32, Inde[￿nt examinali￿ of tharity ac￿unts. direclKins and guidarKe for examiner5). Give here brid dotalls of any Items thal tho examiner wlsh06 to dl8clo8e. IER Oct 2018