## **Trustees’ Annual Report for the period**
From: Period start date 1[st] August 2024 To: Period end date 31[st] July 2025
Charity name: BEXLEY GRAMMAR SCHOOL PARENTS ASSOCIATION
Charity registration number:278843
## Objectives and Activities
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|BGSPA is committed to help provide
equipment, facilities and services at Bexley
Grammar School that are not available from
statutory educational funds or grants. The
main aim of BGSPA is to advance the
education of students at BGS by:
Engaging in activities that serve the interests
and supports the school;
Enhancing the education, community and
pastoral care of all students;
Fundraising and distributing those funds
fairlythroughout the school.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|We were able to undertake most of our usual
fundraising
activities
after
the
covid.
However, we couldn’t carry few activities like
quiz
night
and
bingo
night
due
to
unavailability of premises of school.
**Year 7 Welcome Evening:**After receiving
overwhelming appreciation and responses
from parents and carers for organising year 7
welcome evening, we continued to organise
this event in September 2024, our first
activity, for the financial year. In this event,
we made £1,660.52 in profit.
**Christmas Trees:**Like previous years, we
purchased and sold christmas trees. This
generated a profit of £781.00for the school.
**Christmas raffle:**as in the previous year, the
Christmas raffle tickets were sold online in
accordance with the relevant gaming rules.
The draw was carried out before the end of
term,
winners
notified
and
all prizes
distributed before Christmas. The raffle
raised £1,152.00|
|**Christmas Concert and Christmas shop:**|
|---|
|the PA runs a stall in the school for pupils to|
|buy presents. Many of the items sold are|
|donated goods and gives the pupils the|
|opportunity
to
purchase
items
while|
|supporting their school. The stall is usually|
|open for 4 days in the run up to Christmas.|
|Also, when pupils do concerts, the school|
|asks PA to set up refreshments and sell them|
|to pupils, parents and carers. Together on|
|both events, PA raised an income of|
|£2,507.21.|
|**Mother’s Day shops:**Like Christmas shop,|
|PA runs a stall in the school for pupils to buy|
|presents. The stall generated a profit of|
|£1,053.46.|
|**Quiz Night:**Due to unavailability of school’s|
|premises team, we were unable to carry out|
|this event.|
|**Musical events**: the PA works closely with|
|the various departments in the school and|
|were delighted to help the music department|
|by supplying refreshments at a music concert|
|and at the year end musical. These events|
|raised £476.69.|
|**Adventure Island:**Each year the PA is able to|
|obtain tickets for Adventure Island at a|
|discount and offer them to parents for a|
|reduced price. Due to less demand for|
|tickets from parents and communities, PA|
|discontinued purchasing of the tickets.|
|Unsold tickets from previous year generated|
|an income of £349.00.|
|**Uniform sale:**Parents and carers of pupils of|
|Bexley
Grammar
School
donate
their|
|children’s unwanted school uniforms. These|
|were sold by PA at a greatly reduced price.|
|This not only raises money and helps parents|
|out, but also means the uniform is recycled.|
|We intend to expand this in the coming years.|
|This year £358.81 raised in this way.|
|**PA lotto:**the PA runs a monthly lotto. People|
|buy a ticket which enters them into a monthly|
|draw (with a bonus Christmas draw). People|
|can join the lotto at any time in the year. This|
|year we raised an income of £785.00.|
|**Easy fundraising:**We encourage parents and|
|families to sign up for easy fundraising and|
|choose us as their chosen charity. This way|
**----- Start of picture text -----**
we get a small percentage of every purchase
that people make using any retailers that are
signed up for the schemes. We raised
£1,005.42 in this financial year.
Matched giving: We received £895.57 in the
year through matched giving where
employers matched amounts for events that
parents helped out at. We would encourage
all parents to check whether their employers
run these schemes which can double the
amount that is raised from a fundraising
event.
Donations: we received £4,993.45 in
donations in the year.
Summer Fair: the largest fundraising event of
the year is the summer fair which takes place
on the same day as the school sports day. .
On a beautiful summers day people turned
out in force to support the event. However,
due to poor weather, the summer fair had to
be rescheduled to a weekday. This has
resulted in generating less income than we
anticipated. This event generated a profit of
£7,910.59. This was only possible from
dedicated volunteers’ time and staff of Bexley
Grammar School who give up so much of
their time to help make events a success.
Also, a parent of a student ran a stall and
continued to donate all the proceeds from
the stall.
Statement confirming Para 1.18 The trustees have had regard to the guidance
whether the trustees have issued by the Charity Commission on public
had regard to the guidance benefit.
issued by the Charity
Commission on public
benefit
**----- End of picture text -----**
## Additional information (optional)
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
Funding requests are encouraged from all
Para 1.38 staff (and occasionally students) to be
Policy on grant making submitted in writing via our School Liaison.
The request should detail the cost,
justification and benefits arising from the
request. All requests are considered at the
next monthly meeting having regard to the
benefit to a particular student group or the
whole school. The committee strives to
ensure funds are allocated appropriately and
fairly.
N/A
Para 1.38
**----- End of picture text -----**
|Policy on social investment
including program related
investment|||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|Everyone involved in the PA is a volunteer
including parents and school staff without
whom no events could take place. Without
the contribution of each of the volunteers,
from trustees to volunteers at events, then
the PA would not exist. The contribution by
each of thesepeople is invaluable.|
|Other|||
## Achievements and Performance
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|Achievements and Performance|Achievements and Performance|Achievements and Performance|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Requests for funding can be submitted by any
staff or student in the school. They are
considered at our monthly meeting and a vote
taken to decide whether to grant the request
or not. In the year the charity donated
£12,748.46 to the school, for a wide range of
projects and initiatives. These included:
PE Department requested donation of
£1,800.00 for netball courts. The Department
also funding for installing VEO sports video
camera to capture footages of PE students. A
sum of £1,099.00 was donated by the charity.
£100.00 was donated to buy basket balls.
£2,000.00 was donated to repair instruments
to
the
Music
Department.
They
also
requested to buy handheld microphone to
use in the musical events. A sum of £637.98
was donated by the charity. £299.17 was
donated to invest in wireless communication
systems.
Science Department requested £1,000.00 to
see a live operation theatre. £895.96 was
donated
to
buy
trolleys
for
Science
Department.
A broken students’ fridge was replaced. This
cost £990.
The library requested funding for new books
for running two of TSA book clubs. This cost
£458.35. £418.00 was donated to TSBA book
groups ofyears 7-11. A Sum of £255 was|
|donated to five sets of the 8 books for the|
|---|
|Carnegie
Reading
Group.
Library
also|
|requested funding of £468.00 to install new|
|biometric systems. This was also funded by|
|the charity.|
|DT department requested for funding of|
|£450.00 for food room equipment. This was|
|donated by the charity.|
|The charity was pleased to donate £220.00|
|for year 9 students to attend the Magistrates|
|Court Mock Trial Competition again.|
|MFL department requested for an active hub|
|subscription. This cost £861.00.|
|Other donations were made to the following:|
|£85.00 – for buying visualisers by Economics|
|Department.|
|£100.00 – speech day prize for Business|
|Department.|
|£90.00 – Badge maker for Geography|
|Department|
|A Christmas tree was donated to the school -|
|£78.00|
|£80.00 – for the Craft Club|
|£63.00 – Pride Celebration supplies to the|
|History Department.|
Additional information (optional) You may choose to include further statements where relevant about:
**----- Start of picture text -----**
We donated almost £13,000.00 to the
school. We aim to donate more the schools’
Achievements against Para 1.41 activities by generating more income.
objectives set
Our largest fundraising, the summer fair,
raised less than what we anticipated due to
Performance of fundraising a poor weather and change in day. Other
activities against objectives Para 1.41 fundraising activities raised money for the
set charity.
N/A
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## Financial Review
|Review of the charity’s
financial position at the end
of theperiod|Para 1.21|At the end of the year the charity had funds
of £26,573.78 with no outstanding
commitments.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity usually attempts to keep at least
£3,000 in reserves. This enables the charity
to provide floats for events without
volunteers having to contribute and covers
any expenses incurred before events take
place.|
|Amount of reserves held|Para 1.22|Circa £3,000.|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## Additional information (optional)
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The PA gets its funds from a variety of
fundraising opportunities and is always
The charity’s principal looking for new ideas on how to raise funds.
sources of funds (including Para 1.47
any fundraising)
The charity does not hold any investments
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The main risk to the charity is that events
cannot take place due to a lack of volunteers.
A description of the principal Para 1.46 We encourage all parents from the school to
risks facing the charity become a part of the PA and get involved to
whatever extent they are able.
Other
**----- End of picture text -----**
## Structure, Governance and Management
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25|Written constitution held by the Secretary
and available to all members.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|BGSPA is made up of all parents/guardians
who have a child attending Bexley Grammar
School. All parents, guardians or carers of a
child at the school are automatically
members
of
BGSPA
and
eligible
for
nomination as a trustee. Decisions are made
by attendees at our monthly ordinary
meetings.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed annually at our AGM
by proposal, seconding and vote of the
members present. We actively encourage
new parents to get involved at the earliest
opportunity and our constitution aims for at
least 2 new parents to be part of our regular
committee meetings.
Our constitution does not allow any Trustee
to serve for more than 3 consecutive years
unless by full committee agreement where
there are no other volunteers for the role. This
is an accepted amendment to our original
constitution.|
## Additional information (optional)
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Following the AGM, all trustees are informed
of their roles and responsibilities and issued
Policies and procedures with information pertinent to their roles. No
adopted for the induction Para 1.51 specific training is required and new trustees
and training of trustees are assisted by former trustees and the
general committee.
**----- End of picture text -----**
|Additional information (optional)
You maychoose to include further statements where relevant about:|Additional information (optional)
You maychoose to include further statements where relevant about:|Additional information (optional)
You maychoose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
Following the AGM, all trustees are informed
of their roles and responsibilities and issued
with information pertinent to their roles. No
specific training is required and new trustees
are assisted by former trustees and the
general committee.|||
||||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|BGSPA is managed by a general committee of
the trustees, other parents and a senior
member of the school staff and meet monthly
throughout the school year. Financial
accounts are presented and formal minutes
taken which are distributed on “Classlist”
before the next meeting.
BGSPA meets the General Data Protection
Regulations 2018 by using “Classlist”, a
parent based, secure app as our main
platform to communicate with members and
send out information on our meetings and
events to the school community. “Classlist”
is
registered
with
the
Information
Commissioners Office (ICO).
BGSPA regularly contributes to the weekly
school
newsletter
giving
updates
of
forthcoming events, requesting volunteers,
help and donations, and informing of our
fundraisingthroughout theyear. Wepost|
**----- Start of picture text -----**
relevant information on screens around the
school to publicise events.
We aim to attend the welcome meeting for
year 7 parents and pupils, provide them with
information about BGSPA and invite them to
our meetings AGM and Welcome Evening for
Year 7.
BGSPA works closely with the interests of the
school and staff and pupils are encouraged to
submit written requests for funding
presented at our monthly meetings when the
decision whether to fund them is made.
BGSPA is a member of the Parent Teacher
Associations UK and hold Public Liability
Relationship with any related Para 1.51 Insurance with them.
parties BGSPA is run by volunteers and the Trustees
aim to carry out risk assessments prior to all
major events and provide instruction and
guidance on food hygiene, health and safety,
environmental protection and waste
management to volunteers. BGSPA is
registered with LB Bexley under food safety
law to enable us to provide food and
refreshments at our or school events and we
obtain Temporary Event Notices when we
intend to sell alcohol and display this notice
at the relevant event.
Other
**----- End of picture text -----**
## Reference and Administrative details
**----- Start of picture text -----**
Charity name BEXLEY GRAMMAR SCHOOL PARENTS ASSOCIATION
Other name the charity uses
Registered charity number 278843
Charity’s principal address BEXLEY GRAMMAR SCHOOL
DANSON LANE
WELLING
KENT
DA16 2BL
**----- End of picture text -----**
Names of the charity trustees who manage the charity
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled to
Trustee name Office (if any)
year appoint trustee (if any)
1 Pamela Campbell Chair Person
2 Vice Chair
Thurkka Treasurer
3
Manisegaran
4 Fiona Ragg Vice Treasurer
5 Saika Brooker Secretary
6 Hugh Gilmore Honorary Trustee
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held N/A in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## Additional information (optional)
Names and addresses of advisers (Optional information)
|Type of|Name|Address|
|---|---|---|
|adviser|||
Name of chief executive or names of senior staff members (Optional information)
## Exemptions from disclosure
Reason for non-disclosure of key personnel details
## Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
|Full name(s)
Position (eg Secretary,
Chair, etc)
Date|Pamela Campbell
Saika Brooker
Chairperson
Secretary
12/11/2025|
|---|---|
||12/11/2025|
## **BEXLEY GRAMMAR SCHOOL PARENTS ASSOCIATION FINANCIAL YEAR: 01 August 2024 - 31 July 2025**
|Opening current account balances
Business Reserve Account
Petty Cash
Uncleared cheques
**Income**
**Events**
**CAF Donations**
**BGSPA lotto**
**Easyfundraising**
**Matched Funding**
**Just Giving**
**Interest**
**Total Income**
**Expenditure**
**Events**
**PTA Expenses**
**BGSPA lotto**
**Just Giving & Parents Donations**
**PA Donations**
**Total Expenditure**
**CLOSING BALANCE**
Closing current account balance
Business Reserve
Petty Cash at 31/07/25
CLOSING BALANCE
**TOTAL INCOME LESS EXPENDITURE**
Difference|**2024-25**
**2023-24**|**2024-25**
**2023-24**|**2024-25**
**2023-24**|
|---|---|---|---|
||£21,205.75
15608.76
£1,621.55
1599.61
£491.51
219.49|||
||**£23,318.81**
**£17,427.86**|||
|||28729.07
1534.41
785.00
1005.42
895.57
3459.04
23.38|34,865.14
200.00
630.00
1,613.22
3,992.00
0.00
21.94|
|||£36,431.89|41,322.30|
|||-14498.77 -£14,890.56
-773.94
-£591.47
-305.00
-£295.00
-4850.75
£0.00
-12748.46 -£19,654.32||
||-£33,176.92 -£35,431.35|||
||**£26,573.78**
**£23,313.22**
£24,670.48
£21,205.75
£1,644.93
£1,621.55
£258.37
£491.51|||
||**£26,573.78**
**£23,318.81**|||
||**£3,254.97**
**5890.95**|||
||£0.00|||