PRISCILLA BACON LODGE SUPPORT GROUP RCN 278667
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
PRISCILLA BACON LODGE SUPPORT GROUP
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
Contents
| Page No. | |
|---|---|
| Report of the Trustees | 1 – 3 |
| Report of the independent examiner | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 - 8 |
PRISCILLA BACON LODGE SUPPORT GROUP REPORT OF THE COMMITTEE
FOR THE YEAR ENDED 31 DECEMBER 2020
The Committee present their report and accounts of the Charity for the year ended 31 December 2020.
Reference and Administrative Details
| Charity Number | 278667 |
|---|---|
| Address | 27 Whitehall Road |
| Norwich | |
| NR2 3EN | |
| President | Lady Susan Bacon |
| Vice Presidents | Dr Jenny Blyth |
| Mr David Bradford (deceased 1 May 2021) | |
| Charity Trustees | Mr Philip Norton (chairman) |
| Mr Chris Dugdale (vice-chairman and co-treasurer) | |
| Mrs Elizabeth Stallwood (secretary) | |
| Mr Malcolm Fuller (co-treasurer) | |
| Ms Kate Anetts (co-treasurer) | |
| Mrs Sheila Manners | |
| Mrs Audrey Belshaw | |
| Mrs Margo Benns | |
| Mrs Denise Chaplin | |
| Mrs Pam Evans | |
| Independent Examiner | Mr I A Barlow |
| Sexty & Co | |
| 124 Thorpe Road | |
| Norwich | |
| NR1 1RS | |
| Bankers | National Westminster Bank Plc |
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PRISCILLA BACON LODGE SUPPORT GROUP
REPORT OF THE COMMITTEE
FOR THE YEAR ENDED 31 DECEMBER 2020 (Continued)Structure, Governance and Management
Governing Document
Unincorporated registered charity governed by a Deed of Constitution dated 17 May 2017 which replaced an earlier 1979 Constitution.
Registered Name
Priscilla Bacon Lodge Support Group
Related Parties
The Charity has no related parties.
Risk Management
The Trustees have examined the business and operational risks which the Charity faces and confirm that systems have been established to ensure monthly reports are produced and shared between trustees so that necessary steps can be taken to lessen these risks. Working remotely because of the pandemic has caused trustees to review their grant making processes and we are working with NCH&C to update and improve these.
Objectives and Activities for the Public Benefit
The objective of the Charity is to relieve people who are suffering from any chronic or terminal illness or any disability or disease attributable to life limiting illnesses, particularly but not exclusively, by promoting specialist palliative care services and advice at NHS and other facilities in Norfolk and to support the families of such persons in such ways as the trustees shall from time to time think fit.
The Charity continues to support staff of the Priscilla Bacon Lodge, a NHS facility owned, staffed and run by NCH&C, with specialist materials, training and education as new medical techniques are developed. Trustees also collaborated with The Big C charity to fund and appoint an End of Life Education Co-Ordinator who took up post in during the year. They also worked with two local private foundations to fund and appoint a specialist Palliative Care and Dementia nurse. Each appointment is for a minimum of three years (End of Life Education Co-Ordinator appointment expires September 2022, Dementia Nurse appointment expires December 2022) with funding being shared equally. These two appointments are reviewed regularly and have greatly improved the care and comfort delivered to patients and their families.
The Charity has received significant bequests over the years and has built up reserves which Trustees have intended applying towards the support of the re-provisioning of hospice and palliative care services in Norfolk, particularly through a new purpose built facility to be constructed close to the Norfolk & Norwich Hospital by The Priscilla Bacon Hospice Norfolk charity. During the year they paid over sums which together with previous year payments amounted to £1m; a pledge to pay an additional £1.75m has also been given; and trustees expect to make further payments towards the successful completion of this project.
Trustees continue to support current needs of the Priscilla Bacon Lodge, its staff, their patients and families of those suffering from life limiting illness through the purchase of small comforts and support with other care needs. For example, we support patients and their families with transportation costs especially where an ambulance is required; we purchase equipment that would not be funded by the NHS; we supply additional refreshments; we have supported staff during the pandemic with food and other comforts when they have worked additional shifts or have not been able to get home.
The year has been a testing one for staff, patients, their families and the trustees; all have had to adapt to different ways of dealing with things. Trustees have not been able to meet in their usual way so have dealt with charity commitments by electronic means wherever possible. It proved difficult to arrange a socially distanced and regulation compliant annual meeting with members. Regular contact between trustees and NCH&C staff has also been curtailed. It is to be hoped that the next period will see the return to some semblance of normality.
Appointment of trustees
New trustees are appointed by existing trustees as and when the need arises.
Public benefit statement
The trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit, ‘Charities and Public Benefit’.
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PRISCILLA BACON LODGE SUPPORT GROUP
REPORT OF THE COMMITTEE
FOR THE YEAR ENDED 31 DECEMBER 2020 (Continued)
Financial Review
The Trustees have been unable to meet on the usual monthly basis during the year to assess application for grants to patients, requests from the professional staff at the Lodge for equipment and approve expenditure to ensure the comfort of residents because of the pandemic. Instead trustees have had regular email exchanges and monthly financial reporting. The Charity also received bequests and donations, which are discussed, and the investment policy reviewed to ensure maximum income is obtained from this source. Having transferred the fixed asset investment portfolio to an ethically tailored one managed by LGT Vestra following adoption of an Investment Policy which reflects good Environmental Social & Governance behaviours as well as following the six UN Principles of Responsible Investing, trustees received and reviewed reports on the portfolio performance through their financial advisors Loveday & Partners.
For the year under review, the Charity received gross income of £431,546 compared to expenditure of £136,051. After revaluation of investments the reserve funds have increased by £364,006.
The Committee consider the state of financial affairs of the Charity to be sound.
Reserves Policy
The Trustees consider that it should be their aim to maintain reserves of approximately one year’s expenditure due to the uncertain nature of the charity’s income. The Charity has few commitments other than the two shared cost posts referred to above which are going to cost in the region of £175,000 over their three-year terms. Free reserves more than sufficiently cover these costs.
At the year end, unrestricted reserves amounted to £2,285,844.
Restricted fund reserves are maintained in accordance with the benefactors’ requests, designated funds are funds set by the trustees for specific purposes. At the year end the total of these funds amounted to £128,550.
COMMITTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
Where financial accounts are prepared showing a true and fair view, the Committee is required to:-
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Committee are also responsible for safeguarding the assets of the Charity and, hence, for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Independent examiner
A resolution proposing the re-appointment of Mr I A Barlow of Sexty & Co as independent examiner will be put to the annual general meeting.
On behalf of the committee
…………………………………………………….
P Norton Chairman
Date: ……………………………….…
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PRISCILLA BACON LODGE SUPPORT GROUP
I report to the charity trustees on my examination of the accounts of Priscilla Bacon Lodge Support Group for the year ended 31 December 2020 which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of ACCA, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
…………………………………………………. I A Barlow FCCA For and on behalf of Sexty & Co Chartered Certified Accountants 124 Thorpe Road Norwich NR1 1RS
Date: ……………………………….
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PRISCILLA BACON LODGE SUPPORT GROUP
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED
31 DECEMBER 2020
| Unrestricted Funds 2020 £ Incoming resources Subscriptions 1,210 Donations 85,114 Legacies and bequests 285,452 Bank interest 78 Income bond interest/dividends 59,059 Total incoming resources 430,913 Resources expended Charitable expenditure Training 3,745 Equipment and repairs and renewals 1,868 Comforts for patients 12,080 Grants to patients and organisations - Mileage, ambulance and transport costs 10,023 Provisions for coffee room 657 Donations 49,049 Support for complimentary therapist 43,548 120,970 Governance costs Printing, postages, stationery and advertising 843 Subscriptions – journals and books 108 Sundry expenditure 455 Accountant’s fee 1,981 Investment management fees 9,173 Insurance 305 Bank charges 656 13,521 Total resources expended 134,491 Net (outgoing) incoming resources for the year 296,422 Realised and unrealised profits/(losses) on investment assets 68,511 Net movement in funds 364,933 Balance brought forward at 1 January 1,920,911 Balance carried forward at 31 December 2,285,844 |
Restricted/ Designated Funds 2020 £ - 252 - 6 375 633 - - - - - - - - - - 1,560 - - - - - 1,560 1,560 (927) - (927) 129,477 128,550 |
Total Funds 2020 £ 1,210 85,366 285,452 84 59,434 431,546 3,745 1,868 12,080 - 10,023 657 49,049 43,548 120,970 843 1,668 455 1,981 9,173 305 656 15,081 136,051 295,495 68,511 364,006 2,050,388 2,414,394 |
Total Funds 2019 £ 1,145 178,366 435,976 291 60,482 |
|---|---|---|---|
| 676,260 | |||
| 9,327 1,679 29,259 4,870 25,090 239 833,946 68,467 |
|||
| 972,877 | |||
| 1,629 410 4,290 1,542 14,112 305 1,168 |
|||
| 23,456 | |||
| 996,333 | |||
| (320,073) 92,839 |
|||
| (227,234) 2,277,622 |
|||
| 2,050,388 |
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PRISCILLA BACON LODGE SUPPORT GROUP
BALANCE SHEET
FOR THE YEAR ENDED
31 DECEMBER 2020
| Fixed asset investments (note 3) Current assets National Savings Income Bonds Bank Balances Balance held by Financial Advisor Liabilities Due within one year – creditors and accruals Net current assets Total assets less liabilities Represented by:- Net Funds Unrestricted Restricted (note 4) Designated (note 4) |
Unrestricted Funds 2020 £ 1,158,564 400,000 741,649 19,078 1,160,727 33,447 1,127,280 2,285,844 |
Restricted/ Designated Funds 2020 £ 17,055 - 111,495 - 111,495 - 111,495 128,550 |
Restricted/ Designated Funds 2020 £ 17,055 - 111,495 - 111,495 - 111,495 128,550 |
Total Funds 2020 £ 1,175,619 400,000 853,144 19,078 1,272,222 33,447 1,238,775 2,414,394 2,285,844 104,652 23,898 2,414,394 |
Total Funds 2019 £ 1,107,107 |
|---|---|---|---|---|---|
| 400,000 555,158 15,914 |
|||||
| 971,072 27,791 |
|||||
| 943,281 | |||||
| 2,050,388 | |||||
| 1,920,911 16,674 112,803 |
|||||
| 2,050,388 |
Approved by the trustees on the ………....…. day of ………..…………. and signed on their behalf by:
…………………………………………… P Norton Chairman
…………………………………………… K Anetts Treasurer
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PRISCILLA BACON LODGE SUPPORT GROUP NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1. PRINCIPAL ACCOUNTING POLICIES
(a) Basis of preparation
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
(b) Investment income
Investment income is accounted for in the period in which the charity is entitled to receipt.
(c) Donations and subscriptions
Donations and membership subscriptions are recognised when received.
(d) Funds held
Unrestricted funds are funds held for the general purpose of the charity to be spent at the discretion of the members in furtherance of the objects of the Support Group.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
(e) Resources expended
Grants payable are charged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.
(f) Volunteers
The value of services provided by volunteers has not been included; this amounted to an estimated 1,000 hours spent by the trustees during the year.
2. TRUSTEES REMUNERATION/EXPENSES
The Trustees received no remuneration or expenses in the year ended 31 December 2020 (2019 nil).
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PRISCILLA BACON LODGE SUPPORT GROUP NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
3. FIXED ASSET INVESTMENTS
| Market value 1 January Added at cost Disposal proceeds Gain/(loss) on revaluation/disposals Market value 31 December Historical cost 31 December |
2020 £ 1,107,108 151,124 (188,949) 68,511 1,175,619 1,047,849 |
2019 £ 1,014,268 1,045,297 (1,045,362) 87,905 |
|---|---|---|
| 1,107,108 | ||
| 1,085,674 |
4. RESTRICTED/DESIGNATED FUNDS
| Restricted funds Priscilla Bacon Memorial Care for Life at Home Designated funds Care for Life at Home Day Unit Bazaar Ward Bazaar Mary Arthurton Fund Total |
1 January 2020 £ 16,674 - 16,674 89,157 3,133 19,173 1,340 129,477 |
Incoming £ 381 - 381 - 252 - - 633 |
Movement in Resources Outgoing £ - (1,560) (1,560) - - - - (1,560) |
31 December 2020 Transfers £ £ 17,055 89,157 87,597 89,157 104,652 (89,157) - - 3,385 - 19,173 - 1,340 - 128,550 |
31 December 2020 Transfers £ £ 17,055 89,157 87,597 89,157 104,652 (89,157) - - 3,385 - 19,173 - 1,340 - 128,550 |
|---|---|---|---|---|---|
| 104,652 - 3,385 19,173 1,340 |
|||||
| 128,550 |
Purpose of funds –
Priscilla Bacon Memorial Fund – provision of recreation for nurses
Care for Life at Home – support for patients to go home
Day Unit Bazaar – provision of equipment
Ward Bazaar – provision of equipment
Mary Arthurton Fund – treatment of patients with mesothelioma
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