## **Trustees Annual Report for the year 1[st] September 2022 to 31[st] August 2023**
The Harold Wood Primary School Association (HWPSA) is a registered charity whose charitable aim is to advance the education of all pupils at Harold Wood Primary School. In particular, we do this by raising money for the school, developing effective relationships between the staff, parents, the local community and others associated with the school and engaging in activities or providing facilities or equipment which support the school and advance the education of all pupils.
As a registered charity we are regulated by the Charity Commission. We are members of ParentKind, the main membership body for PTAs, which means we benefit from their guidance, insurance, and being part of the PTA community.
We aim to raise funds for the school and build community spirit among all members of the school’s community. The PTA relies on volunteers – none of us are paid to do this - and from the support of the local community. The charity is an unincorporated body whose latest constitution was adopted in 2019. All funds are held in cash and, as a small charity, our accounts are done on the “receipts and payments” basis.
The PTA’s Executive Committee consists of the Chair, Vice Chair, Secretary and Treasurer with roles often being shared. All positions are proposed, seconded and voted upon at the AGM, held in October each year.
The trustees at the date the accounts were approved, or who served during the year and have overall responsibility for the Association, are:
Michelle Gubbings – Chair
Leigh Elwood – Vice Chair
Lindsey Philpott – Co Secretary
Vicky Nelson – Co Secretary
Aysha Waterfield – Treasurer
We started the year with an opening balance of £64,563.
Over the course of the year, we had an income of £72,746. Event expenses came to £32,387 giving us an overall surplus or amount raised of £40,359. This is up over £5,000 from last year.
We put on many events last year. Our most successful, in terms of fundraising, were fireworks, Winter Wonderland and the summer fayre which all raised over £8,000 each.
We raised over £6,000 from the sale of Adventure Island wristbands but this figure is a little skewed as the bulk of our stock was purchased in the last financial year.
Our other big earners were Your School Lottery raising over £2,200 and the discos earning £1,800.
This enormous fundraising effort enabled us to make donations to the school totalling £47,466. This has been of great benefit to the school and its pupils.
The main donations to were;
£11,657 for the Read Write Inc phonics scheme books and learning resources.
£9,995 for the canopy providing year 1 awith n outside learning area.
£6,992 for the new library furniture.
£5,929 for books for the library and classrooms.
£2,299 for the wall graphics for KS1 and KS2.
£1,404 for new tables.
£1,150 for hall projectors.
£1,045 for a new skin for the reception outside learning area canopy.
We also carried on our commitment to providing all year 6 students with a leavers’ hoodie at a cost of £2,440.
This year we deciding to stop our tradition of giving a sweet treat to all reception students as a welcome to the school. It was decided that a much longer lasting gift would be of greater benefit. We have now committed to providing all new reception students with a school backpack. This was at a cost of £918.
We are very proud to be able to bookend all students Harold Wood Primary School journey with a gift from the PTA.
We ended the year with a very healthy bank balance of £54,727 and look forward to being able to use some of this for the funding of equipment and resources, as identified by the school leadership team.
As last year, our accounts will be independently examined by Graham Dack and Guy Croot.
The trustees would like to thank the staff, pupils and parents of Harold Wood Primary School, as well as the wider community, for their continued support.
The Trustees declare that they have approved the Trustees Report above.
Signed on their behalf by:
Aysha Waterfield
Treasurer
Registered Charity in England & Wales No. 278629
Registered Address: Harold Wood Primary School, Recreation Avenue, Harold Wood, RM3 0TH
**HWPSA**
## **Accounts for Y/E 31/08/2023**
## **£'s**
|Bank|Bfwd|52,981.93|
|---|---|---|
|Cash|Bfwd|11,581.21|
|**Total**|**31/08/2022**|**64,563.14**|
|Bank Bfwd
Cash Bfwd|52,981.93
11,581.21|
|---|---|
|**Total 31/08/2022**|**64,563.14**|
|
**_Income_**
**_Expense_**
**_Surplus/Defic_**
Fireworks
16,322.53
-8,273.92
8,048.61
Inflatables
544.72
-544.72
0.00
Comedy Night
1,529.14
-1,096.74
432.40
Bicester
888.00
-789.81
98.19
Shopping Night
281.90
-174.04
107.86
Winter Wonderland
12,674.77
-4,530.62
8,144.15
Wreath Making
774.00
-585.00
189.00
Christmas Cards
584.10
0.00
584.10
Quiz Night
605.00
0.00
605.00
Happy School Bags
268.00
0.00
268.00
Your School Lottery
2,214.00
0.00
2,214.00
Gift Sales
4,417.20
-4,041.05
376.15
Easter Raffle
653.00
0.00
653.00
Donut Sales
558.61
-412.50
146.11
Discos
2,140.00
-280.89
1,859.11
Barn Dancing
569.00
-489.95
79.05
Summer Fayre
13,391.15
-4,825.81
8,565.34
Car Boot
669.50
-38.24
631.26
Frozen Fridays
510.18
-290.00
220.18
Adventure Island & Marsh Farm
12,305.03
-6,014.15
6,290.88
East Anglia Pass
0.00
0.00
0.00
Step Outside
0.00
0.00
0.00
Used Uniform
376.66
0.00
376.66
Donations
65.79
0.00
65.79
Grants
0.00
0.00
0.00
Just Giving
0.00
0.00
0.00
Easy Fundraising
170.52
0.00
170.52
Paypal Giving Fund
0.00
0.00
0.00
Amazon Smile
222.85
0.00
222.85
Stamptastic
10.50
0.00
10.50
72,746.15 -32,387.44
**40,358.71**||
## **Expenses:**
|Fundraising Equipment|-1,128.30|
|---|---|
|Future Events|-1,389.90|
|Licenses
-210.70
Purchases for school
**Total Cash & Bank @ 31/08/23**
**Cash / Bank Balances**
Bank 31/08/2023
Cash
**_Unpresented Cheques:_**
**_To Pay In_**
**Total Cash & Bank @ 31/08/2023**
_Difference should be zero!_|**-2,728.90**
**-47,466.35**
**54,726.60**
53,680.89
1,045.71
**54,726.60**
0.00|
|---|---|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Report to the trusteesl
members of
Harold Wood Primary School Associalion
On accounts for the year
ended
3110812023
Charity no
(if any)
278629
Set out on pages
HWPSA Accounts YE 310823 Excel File
nft.Iiid8 the pang niiYnhAr¢ nf sheelsl
I report to the trustees on my examination of the accounts of the above
charity {"the Trust"} for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 1.the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145151(b} of the Act.
I have completed my examination. I confirm that no material matters have
come to my altenlion {olher than that disclosed below ') in connection with
the examination which gives me cause to believe that in, any malerial
respecl..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination lo which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
16106124
Name:
Graham Dack
Relevant professional
qualification{s) or body
(if any):
NIA
Address:
32 Shepherds Hill
Romford
Essex RM3 OND
IER
October 2018
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
No issues found.
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018