## **Trustees Annual Report for the year 1[st] September 2021 to 31[st] August 2022**
The Harold Wood Primary School Association (HWPSA) is a registered charity whose charitable aim is to advance the education of all pupils at Harold Wood Primary School. In particular, we do this by raising money for the school, developing effective relationships between the staff, parents, the local community and others associated with the school and engaging in activities or providing facilities or equipment which support the school and advance the education of all pupils.
As a registered charity we are regulated by the Charity Commission. We are members of ParentKind, the main membership body for PTAs, which means we benefit from their guidance, insurance, and being part of the PTA community.
We aim to raise funds for the school and build community spirit among all members of the school’s community. The PTA relies on volunteers – none of us are paid to do this - and from the support of the local community. The charity is an unincorporated body whose latest constitution was adopted in 2019. All funds are held in cash and, as a small charity, our accounts are done on the “receipts and payments” basis.
The PTA’s Executive Committee consists of the Chair, Vice Chair, Secretary and Treasurer with roles often being shared. All positions are proposed, seconded and voted upon at the AGM, held in October each year.
The trustees at the date the accounts were approved, or who served during the year and have overall responsibility for the Association, are:
Michelle Gubbings – Chair
Leigh Elwood – Vice Chair
Lindsey Philpott – Co Secretary
Vicky Nelson – Co Secretary
Aysha Waterfield – Treasurer
HWPSA organised many events throughout the year, but our main fundraising activities were our fireworks display which was attended by over 2,000 people and raised £9,500.
We had our first break the rules day which was wonderfully chaotic and raised £1,000. Our annual Winter Wonderland was very windy and wet but raised £4,700.
Switching from the 100 club to using Your School Lottery has been a success and raised £2,700. The Summer Fayre was our most successful one ever, raising £11,000.
The ever-popular discos raised £2,000. The Fathers’ Day, Mothers’ Day and Christmas gift sales raised £2,000.
Michelle Gubbings did an amazing job running the London Marathon on our behalf raising over £2,000.
Income for the year was £69,305. The cost of putting on events and fundraising was £34,585 giving a net surplus of £34,720.
This performance to enable us to be in the position to make donations to the school of over £15k, which has been of great benefit to the school and its pupils.
We ended the year with a balance of £65,000 so our cash reserves remain healthy.
But from this we need to ring-fence funds for the purchase of Adventure Island tickets in January.
For the future, the Association is committed to the continued funding of equipment and resources, as identified by the school leadership team.
The trustees would like to thank the staff, pupils and parents of Harold Wood Primary School, as well as the wider community, for their continued support.
The Trustees declare that they have approved the Trustees Report above.
Signed on their behalf by:
Aysha Waterfield
Treasurer
Registered Charity in England & Wales No. 278629
Registered Address: Harold Wood Primary School, Recreation Avenue, Harold Wood, RM3 0TH
## **HWPSA**
## **WIP - Accounts for Y/E 31/08/2022**
## **£'s**
|**£'s**||
|---|---|
|Bank Bfwd
Cash Bfwd
**Total 31/08/2021**|38,893.98
10,649.61|
||**49,543.59**|
## **Total 31/08/2021**
||**_Income_**|**_Expense_**|**_Surplus/Defic_**|
|---|---|---|---|
|Fireworks|14,613.35|-5,142.91|9,470.44|
|Break The Rules|1,024.86|0.00|1,024.86|
|Bicester|985.72|-650.00|335.72|
|Winter Wonderland|7,601.59|-3,119.97|4,481.62|
|Christmas Cards|450.00|0.00|450.00|
|Colouring Competitions|127.50|0.00|127.50|
|Happy School Bags|246.40|0.00|246.40|
|Your School Lottery|2,729.10|0.00|2,729.10|
|Gift Sales|4,747.30|-2,820.68|1,926.62|
|Easter Raffle|823.37|-113.96|709.41|
|Donut Sales|952.00|-470.50|481.50|
|Discos|2,771.69|-763.89|2,007.80|
|Ride 100|229.93|0.00|229.93|
|Summer Fayre|13,780.47|-3,108.86|10,671.61|
|Marathon|2,031.55|0.00|2,031.55|
|Frozen Fridays|715.97|-501.50|214.47|
|Adventure Island & Marsh Farm|13,848.99|-17,892.30|-4,043.31|
|Flip Out|100.00|0.00|100.00|
|East Anglia Pass|28.00|0.00|28.00|
|Step Outside|0.00|0.00|0.00|
|Used Uniform|110.00|0.00|110.00|
|Donations|0.00|0.00|0.00|
|Grants|1,000.00|0.00|1,000.00|
|Easy Fundraising|150.46|0.00|150.46|
|Paypal Giving Fund|0.00|0.00|0.00|
|Amazon Smile|222.25|0.00|222.25|
|Stamptastic|14.50|0.00|14.50|
||69,305.00|-34,584.57|**34,720.43**|
|**Expenses:**||||
|Fundraising Equipment|-2,587.48|||
|Future Events|-1,581.90|||
|Licenses|-148.00|||
||||**-4,317.38**|
|Purchases for school|||**-15,383.50**|
|_Welcome Pack Supplies_|_-25.49_|||
|_Retreat Equipment_|_-431.95_|||
|_Retreat Cupboards_|_-1,855.00_|||
|_Retreat Equipment_|_-198.38_|||
|_Goal Posts x 4_
_-1,262.90_
_Circus Team Building Equipment_
_-93.54_
_Mental Health Awareness Books_
_-159.24_
_Retreat Timers_
_-7.59_
_Welcome Biscuits_
_-15.00_
_Tea & Tissues_
_-28.27_
_Compost_
_-80.00_
_Equipment for Miss Binder_
_-210.81_
_Rugged Robots_
_-359.86_
_Year 5 games_
_-403.84_
_Refund_
_5.01_
_Reimbursement for KS1 Trim Trail_
_-4,040.00_
_Reimbursement for Sports Equipme_
_-844.95_
_Attention Autism Equipment_
_-27.81_
_Year 5 Books_
_-162.26_
_Attention Autism Equipment_
_-40.51_
_Attention Autism Equipment_
_-8.85_
_School_
_-324.92_
_Year 2 supplies_
_-584.76_
_Forest Class Boxes_
_-82.56_
_Forest Class Equipment_
_-271.69_
_Refund_
_14.76_
_Attention Autism Equipment_
_-3.70_
_Attention Autism Equipment_
_-5.99_
_Attention Autism Equipment_
_-12.49_
_bike ride place_
_-567.00_
_Jubilee Badges_
_-505.60_
_Easter Lollies_
_-75.00_
_Retreat Equioment_
_-17.00_
_Year 3 supplies_
_-350.00_
_Stationary for New Students_
_-23.00_
_Stationary for New Students_
_-15.16_
_Stationary for New Students_
_-12.50_
_Uniform for students_
_-163.75_
_Year 5_
_-155.63_
_Year 6 Inflatables_
_-612.00_
_Attention Autism Equipment_
_-8.00_
_Jubilee Drinks_
_-24.99_
_Tree Plaque_
_-12.99_
_Forest Class Equipment_
_-8.00_
_Reusable cups_
_-45.98_
_Playground Equipment_
_-230.37_
_Year 3 supplies_
_-150.00_
_Shed_
_-110.00_
_Playground Balls_
_-53.94_
_Ice Cream Van for summer celebrati_
_-615.00_
_Year 6 Pizza_
_-105.00_
**Total Cash & Bank @ 04/04/22**|**64,563.14**|
|---|---|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/ Harold Wood Primary School Association members of On accounts for the year** 31/08/2022 **Charity no** 278629 **ended (if any) Set out on pages** HWPSA Accounts YE 310822 Excel File (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022.
- **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 25/06/2023 **Name:** Graham Dack **Relevant professional** N/A **qualification(s) or body (if any):**
**Address:** 32 Shepherds Hill Romford Essex RM3 0ND
**Section B Disclosure**
1
**October 2018**
**IER**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
No issues found
2
**October 2018**
**IER**