**___________________________________________________________________**
**Girlguiding Anglia Annual Report** Year ended 31 December 2020
**Girlguiding Anglia Annual Report** Year ended 31 December 2020
|**Contents**|**Pages**|
|---|---|
|Reference and Administrative Details|1|
|Trustees’ Report|2 – 5|
|Chair of Trustee’s Report|6 - 7|
|Review of Financial Position|8 - 9|
|Independent Auditors’ Report|10 – 13|
|Statement of Financial Activities|14|
|Balance Sheet|15|
|Statement of Cash Flows|16|
|Notes to the Financial Statements|17 - 33|
## **Charity Reference & Administrative Details**
_Registered charity name_ The Guide Association Anglia Region _Operating as_ Girlguiding Anglia _Charity number_ 278508 _Auditor_ Price Bailey LLP Anglia House, 6 Central Avenue, St Andrews Business Park, Thorpe St Andrew, Norwich NR7 0HR _Bankers_ Barclays Bank PLC Lloyds Bank PLC St George House 16 Gentleman’s Walk 1 Guildhall Street Norwich, NR2 1LZ Cambridge, CB2 3NH _Chief Commissioner_ Tracy Foster _Management Team_ Louise Copley Retail Manager Bonnie Dillaway Marketing, Communications and Events Manager Fiona Hunter Activity Centre and Estate Manager David Maidstone Finance Manager
_Principal Office &_ Girlguiding Anglia _Registered Address_ 7 Great Hautbois Road Coltishall, Norwich Norfolk, NR12 7JN
_Trustees_
The trustees are the voting members of the Girlguiding Anglia Executive Committee. The trustees who have served the charity since 1 January 2020 are as follows:
|Tracy Foster|Chief Commissioner for Anglia|
|---|---|
|Andrea Oughton|Deputy Chief Commissioner|
|Sandra Richardson|Treasurer|
|Angela Peel|Until 1stJanuary 2021|
|Helen Pope|Until 31stMarch 2020|
|Julie Richards|Until 5thMarch 2021|
|Deborah Docherty|Until 5thMarch 2021|
|Laura Ludlow||
|Isobel Johnson||
|Maxine Jones|Until 1stFebruary 2020|
|Julia Winstanley|Until 31stJanuary 2020|
|Karen Keeling|From 1stFebruary 2020|
|Claire Course|From 1stApril 2020|
1
## Trustees' Report
The trustees are pleased to present their report and the financial statements of the charity for the year ended 31 December 2020.
## **Statement of the Trustees’ Responsibilities**
The trustees of Girlguiding Anglia are responsible for preparing the trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for the year. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently
- observe the methods and principles of the Charities SORP
- make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of the financial statements and other information included in annual reports may differ from legislation in other jurisdictions.
2
## **Structure, Governance and Management**
Girlguiding Anglia comprises of twelve guiding counties. It is one of the nine Countries and Regions of Girlguiding (the operating name of The Guide Association), which is the leading charity for girls and young women in the UK.
In accordance with Bye-Law 9.2(c) of The Royal Charter and Bye-Laws of The Guide Association 1922, Girlguiding Anglia’s Executive Committee is responsible to the Girlguiding Executive Committee for the direction of the general development of the principles, aims, policy, organisation and rules of The Guide Association, as set out in the current issue of: The Royal Charter and Bye-Laws; The Guiding Manual; and The Guiding Handbook.
The day-to-day management of Girlguiding Anglia is delegated to the senior management team of Finance Manager, Marketing and Communications Manager, Activity Centre and Estate Manager, and Retail Manager, with oversight from the Chief Commissioner.
Girlguiding Anglia will undertake periodic benchmarking of the salary scale and gradings of senior management salaries when they see a need to do so, or at least every 3 years.
The Human Resources Committee will consider a variety of factors when setting any annual increases and reviewing salaries including:
- Inflationary pressures (as measured by the government’s Consumer Price Index, Retail Price Index, and any other relevant measures)
- The need to meet legal minimum wage requirements (e.g.) National Living Wage and National Minimum Wage
- Affordability, including the need to build reserves for future investment or other reasons
- What is happening to salaries externally in the public, private and third sectors (benchmarking) and the need to address any recruitment or retention difficulties.
3
## **Recruitment, Appointment and Training of Trustees**
Girlguiding Anglia’s constitution provides for a total of 13 trustees, as follows:
- Chief Commissioner;
- Deputy Chief Commissioner;
- Region Treasurer;
- Chair of Region Finance Committee;
- Three County Commissioners of the Region;
- Three Advisers of the Region;
- Two Adult Leaders within the Region; and
- One member of The Senior Section within the Region aged over 18.
The first four roles above are ex-officio roles; whilst the others are elected roles. The appointment of the trustees is constituted as follows:
- the Chief Commissioner is appointed by the Chief Guide of Girlguiding;
- the Deputy Chief Commissioner, and the Chair of Region Finance Committee are appointed by the Chief Commissioner of Girlguiding Anglia;
- the Region Treasurer is appointed by the Girlguiding Anglia Executive Committee, on the recommendation of the Chief Commissioner;
- the three County Commissioner trustees are elected by all the County Commissioners within Girlguiding Anglia;
- the three Region Adviser trustees are elected by all the Region Advisers within Girlguiding Anglia;
- the Adult Leader trustees are elected by adult members within Girlguiding Anglia;
- and the Senior Section member trustee is elected by members of The Senior Section within Girlguiding Anglia.
Upon appointment, all trustees receive training in their duties and responsibilities to the charity and are offered further on-going training opportunities to ensure good governance as appropriate. In addition, Girlguiding Anglia has developed an online trustee resource, providing information and good practice guidance covering all aspects of the trustee role.
## **Risk Management Statement**
The major risks facing the charity are reviewed and carefully scrutinised by the trustees on a regular basis, with additional scrutiny due to the Corona virus situation and the impacts on Girlguiding. Ownership of each of these risks has been identified and systems have been developed in order to take steps to mitigate them. A full risk register, detailing all the risks, owners of the risks and mitigating actions has been compiled and is available at the charity's registered office. Key risk areas (with examples) are:
- Governance, Regulatory & Compliance (Legislative change, lack of suitable trustees)
- � External (Safeguarding, Corona virus, international travel restrictions)
- Operational (Staff numbers and qualification, equipment malfunction)
- Financial (Insufficient funds, accounting error, fraud)
4
## **Objective and Activities**
The charity’s aims and objectives are described in The Royal Charter of The Guide Association 1922. The current Statement of Purpose and aim of guiding are as follows:
## _Statement of Purpose_
Girlguiding enables girls and young women to develop their potential and to make a difference to the world.
## _The Aim of Guiding_
The aim of guiding is to help girls and young women develop emotionally, mentally, physically and spiritually, so that they can make a positive contribution to their community and the wider world.
Girlguiding Anglia, as part of Girlguiding, is responsible for enabling and encouraging the fulfilment of the above statement throughout the Region and its twelve Counties.
## _Statement of Public Benefit_
The trustees confirm that they have referred to the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.
The trustees believe that the activities Girlguiding Anglia undertakes throughout the Region, such as events and projects for young members and learning and development opportunities for adults, benefit the public by aiding the personal development and wellbeing of girls, young women and adults through the pursuit of Girlguiding’s aims.
The Chair of Trustees and Chief Commissioner’s Report on pages 6 to 7 gives details on what has been achieved in 2020.
5
## Chair of Trustees’ Report for 2020
This last year has certainly raised several significant issues which we could not have predicted. Due to the Covid-19 pandemic, we needed to cancel and postpone our planned large-scale events and international trips for 2020. We had also planned to further develop our five-year strategy following work undertaken in 2019 after planning the launch of Girlguiding strategy Today, Tomorrow, Together in March 2020, but this will now take place in 2021.
During this pandemic year, we have felt that our priority needed to be to help grass roots Girlguiding to support girls as well as focusing on engaging and retaining our members.
We have been able to adapt, be creative and reactive with our support, training, and events, using virtual platforms to the maximum. We have continued to develop our adult leaders in a wide range of areas. We also developed a successful format for virtual events and held three region virtual events for all members, which have been a great success. The learning from this year with the virtual offer, will be taken forward into 2021 and beyond. This will ensure we can continue to offer support, engage, and retain our members and look ahead to the return of face-to-face guiding in 2021.
Our last face to face event was held in February 2020, where we held a successful Commissioner day, (LEAP “Leading, empowering awesome people.”) Commissioners from all over the region coming together and taking part in a day which offered a variety of sessions and ended with an inspiring talk given by Emma Guthrie, Assistant Chief Guide.
Throughout this year, we have experienced a reduction in planned income from Hautbois House and its activities and our retail business but have managed and reviewed this as the year has progressed. Hautbois House activity centre has been successful in securing a local business continuity grant which supported the loss of income. The team have also utilised family camping and used the Airbnb platform to maximise their income.
We have managed to complete the purchase of the land and church, which now complements of estate, this purchase has taken many months to agree, and a process that began with the previous Chiefs team. The building will be made air and watertight as a priority and we will then set up a designated team to look at the use of this space for the future.
Safeguarding compliance has been a focus for this year, ending a three year roll out of new safeguarding measures which create a robust safeguarding training to all our volunteers at varying levels. The process has involved all our safe space trainers who also needed to adapt swiftly to online delivery undertaking training to enable this to happen. We have been successful with reaching our planned
6
targets and will continue to offer the various levels of safe space training as a requirement for compliance going forwards.
Whilst budgeting for 2021, we have designated specific funds for our recovery plan and for grants to our 12 counties for them to use at a local level for sustainability for units with their area.
We have considered the loss of our membership and budgeted accordingly given consideration for the drop on our overall income. As a region we are predicting a loss of between 25 and 30% and have taken the impact of this loss into our future expenditure.
Positively, this year we have engaged widely with our members, and embraced new ways of working with our volunteers across the region. The virtual platform has enabled our governance and trustee meetings to take place without disruption. The trustee board have met more often highlighting business which needed to be actioned in a shorter timescale.
Sadly, we have needed to make one of our Hautbois team members redundant and have made full use of the furlough scheme to enable other members of the Hautbois team to remain with us whilst there was little business activity. Moving forwards, we envisage the Hautbois house and residential events to resume later in 2021 and returning to being fully operational once again.
The Staff within our office delivery have been able to work remotely with systems already in place which has meant little disruption of service. We have successfully recruited to a full-time communications officer position and now advertised our Executive Managers position formally the Chief Executive Officer role and look forward to successfully recruiting. This senior level management post has been vacant all this year, and members of the current senior leadership team have taken on some additional work throughout this year, and some projects have needed to be put on hold.
Our impact report for 2020 provides a detailed report on all our activities and the challenges we have faced this year and complements this trustee report.
Tracy Foster,
**Chief Commissioner and Chair of Trustees Date 11[th] September 2021**
7
## Review of Financial Position
The financial statements annexed to this report are those of Girlguiding Anglia and reflect the activities the Region undertakes. Counties, Divisions, Districts and units are responsible for their own finances.
## **The Statement of Financial Activities (SOFA)**
Income and expenditure for the year are detailed in the SOFA, together with net gains or losses on investments. These are shown separately for the Association’s unrestricted funds, which may be used at the discretion of the trustees, and the Association’s restricted trust and special funds, which must be spent in accordance with the donors’ wishes.
Net expenditure before other recognised gains and losses for the year amounted to £112,243 compared with £52,210 in 2019. Total gains on investments amounted to £127,042 compared with gains of £230,985 in 2019. An important feature of the SOFA is the analysis of expenditure between direct charitable expenditure on the charity’s activities and support costs. Direct charitable expenditure represents 89% of the total expenditure, compared with 86% in 2019. The principle funding sources in 2020 are subscriptions and Region activities £647,075 (2019 : £865,398) Hautbois Activity Centre £132,346 (2019 : £509,368) and Retail Trading £104,129(2019 : £178,385).
## **Risk, Corona virus and Going Concern**
The major risk facing Girlguiding Anglia in 2020 was the economic impact of the Corona virus. This as with all risks was, and continues to be, continually reviewed and scrutinised by members of the Board of Trustees. These risks are reviewed, and systems revised at meetings during the year involving the trustees and senior managers.
A key risk for Girlguiding is that the girls and young women who want to join us do not have access to guiding and that the lockdown impact causes girls and leaders to leave. We are managing this risk through the existing Growth and Retention strategy and this has been further enhanced with expenditure in 2021 on increasing our virtual presence and allocating funds to reopening costs.
Supporting our volunteers has also caused a shift in emphasis by increasing the learning and development opportunities for our volunteers through video conference software and on-line engagement.
Hautbois Activity Centre saw the curtailment of its usual Guiding and youth activities. We utilised the assets through leisure bookings and those in the course of key worker employment. During the summer socially-distant activities were offered.
These contingency plans mean that Trustees remain comfortable that even through the current Corona virus situation we remain a going concern.
8
## **Investment Policy**
The investment powers of Girlguiding Anglia are set out in The Royal Charter and Byelaws of The Guide Association 1922. There are no restrictions on the charity’s power to invest. An investment strategy is set by the trustees every five years, within an overall agreed policy in which investment is in a low- and medium- risk portfolio, with a view to ensuring that capital appreciation of such investments exceeds inflation over five-year period. The strategy is reviewed regularly and takes account of demand for funds. As part of this process, the trustees consider the income requirements, the risk profile and seek advice from professional advisers of the market prospects in the medium-term.
## **Reserves Policy**
Free reserves represent the working capital of the Association available to support short and medium term objectives and to safeguard against unexpected decreases in income. It is the policy of Girlguiding Anglia to maintain unrestricted funds, which are the free reserves of the charity and reviewed by the Board of Trustees on an annual basis. In order to provide sufficient free funds to cover management and administration of the Region Office and Hautbois, the Region’s Activity Centre, and to be able to respond to any emergency applications, which may arise from our membership. For the year ended 31 December 2020 our free reserves are £1,095,587 (£1,181,807 in 2019) after the deduction of unrestricted tangible assets and investments. Six months expenditure and capital commitments total £581,063 (£833,198 in 2019).
The current level of reserves remains higher than these commitments due to the lower actual and anticipated level of spend in the current Covid situation, however the Trustees feel that additional expenditure will be required to facilitate a swift return to guiding activities across the region when the situation allows and as such the level of reserves is appropriate, allowing for lower subscriptions going forward whilst additional expenditure may be required.
## **Fundraising Policy**
Girlguiding Anglia does not undertake any fundraising activities, either directly or using an agency. As such, we do not currently subscribe to a fundraising code or regulation. We are not aware of any failures, during the year ended 31 December 2020 (2019 : none), by the charity of any person acting on its behalf, to comply with our fundraising standards, nor did we receive any complaints about fundraising activity.
Our staff have been provided with training on how to protect vulnerable people and other members of the public from behaviour which is an unreasonable intrusion on a person’s privacy; or which is unreasonably persistent and places undue pressure on a person to give money or other property.
9
## Independent Auditor’s Report to the Trustees of Anglia Re ion of the Guide Association g
## **Opinion**
We have audited the financial statements of Anglia Region of the Guide Association (the ‘charity’) for the year ended 31 December 2020 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows, and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 _The_
_Financial Reporting Standard applicable in the UK and Republic of Ireland_ (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements:
- give a true and fair view of the state of the charity’s affairs as at 31 December 2020, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Charities Act 2011.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
10
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
## **Other information**
The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:
- the information given in the financial statements is inconsistent in any material respect with the trustees’ report; or
- the charity has not kept adequate accounting records; or
- the financial statements are not in agreement with the accounting records and returns; or
- we have not received all the information and explanations we require for our audit.
## **Responsibilities of trustees**
As explained more fully in the trustees’ responsibilities statement set out on page 2, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the
11
trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud is detailed below:
We gained an understanding of the legal and regulatory framework applicable to the charity and how it operates and considered the risk of the charity not complying with the applicable laws and regulations including fraud in particular those that could have a material impact on the financial statements. This included those regulations directly related to the financial statements. In relation to the charity this included employment law, safeguarding, financial reporting and health & safety.
The risks were discussed with the audit team and we remained alert to any indications of non-compliance throughout the audit. We carried out specific procedures to address the risks identified. These included the following:
- Management override: We reviewed systems and procedures to identify potential areas of management override risk. In particular, we carried out testing of journal entries and other adjustments for appropriateness, and evaluating the business rationale of significant transactions to identify large or unusual transactions. We reviewed key authorisation procedures and decision making processes for any unusual or one-off transactions.
- We reviewed minutes of Trustee meetings, correspondence with the Charity Commission, agreeing the financial statement disclosures to underlying supporting documentation, and made enquiries of management including those responsible for the key regulations. We have reviewed the procedures in place for reporting of incidents to the Trustee Board and to Girlguiding UK umbrella body and reviewed the reports produced therein; and in particular, reviewed the safeguarding monitoring, escalation procedures and serious incident reporting of these matters as necessary with the Charity Commission
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial
12
statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/Our-Work/Audit/Audit-andassurance/Standards-and-guidance/Standards-and-guidance-forauditors/Auditors-responsibilities-for-audit/Description-of-auditorsresponsibilities-for-audit.aspx. This description forms part of our auditor’s report.
## **Use of our report**
This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Price Bailey LLP Statutory Auditors, Anglia House, 6 Central Avenue, St Andrews Business Park, Thorpe St Andrew, Norwich NR7 0HR
Date: 18 October 2021
Price Bailey LLP is eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006.
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## **Statement of Financial Activities for the year ended 31 December 2020**
|**Unrestricted**
**Funds**
**Note**
**£**
**Income**
Donations and legacies
2
1,870
Income from charitable activities
3
883,640
Other charitable income
4
156,022
Investment income
5
5,306
__________
Total income
1,046,838
__________
**Expenditure**
Charitable activities
6
1,150,561
__________
Total expenditure
1,150,561
__________
**Net expenditure before gains**
**(103,723)**
Net gains on investments
11
127,042
__________
**Net income / (expenditure)**
23,319
**Net movement in funds**
23,319
**Reconciliation of funds**
Total funds brought forward
3,909,335
__________
Total funds carried forward
19
3,932,654
__________|**Restricted**
**Funds**
**£**
1,480
-
-
-
__________
1,480
__________
10,000
__________
10,000
__________
**(8,520)**
-
__________
(8,520)
(8,520)
51,965
__________
43,445
__________|**Total**
**Funds**
**2020**
**£**
3,350
883,640
156,022
5,306
__________
1,048,318
__________
1,160,561
__________
1,160,561
__________
**(112,243)**
127,042
__________
14,799
14,799
3,961,300
__________
3,976,099
__________|**Total**
**Funds**
**2019**
**£**
41,680
1,553,151
-
19,355
__________
1,614,186
__________
1,666,396
__________
1,666,396
__________
**(52,210)**
230,985
__________
178,775
/
178,775
3,782,525
__________
3,961,300
__________|
|---|---|---|---|
All income and expenditure expended derive from continuing activities.
The notes on pages 17 to 33 form an integral part of these financial statements.
14
## **Balance Sheet as at 31 December 2020**
|
**Note**
**£**
**Fixed assets**
Tangible assets
10
Investments
11
**Current assets**
Stocks and work in progress
12
26,509
Debtors
13
191,727
Cash at bank and in hand
1,203,245
________
1,421,481
________
**Creditors: Amounts falling due**
**within one year**
14
(282,449)
________
**Net current assets**
**Net assets**
**The funds of the charity:**
**Restricted funds**
**Unrestricted funds**
Unrestricted income funds
3,833,224
Designated funds
99,430
________
**Total unrestricted funds**
**Total charity funds**
19|**2020**
**£**
**£**
1,411,924
1,425,143
________
2,837,067
23,335
221,148
1,259,849
________
1,504,332
________
(270,560)
________
1,139,032
________
3,976,099
_________
43,445
3,722,662
186,673
________
3,932,654
_________
3,976,099
_________
|**2019**
**£**
1,429,427
1,298,101
________
2,727,528
1,233,772
________
3,961,300
_________
51,965
3,909,335
_________
3,961,300
_________|
|---|---|---|
Approved by the Board on and signed on its behalf by:
Tracy Foster Chief Commissioner 5 April 2021
Sandra Richardson Treasurer and Chair of Finance Committee 5 April 2021
The notes on pages 17 to 33 form an integral part of these financial statements
15
## **Statement of cash flows for the year ended 31 December 2020**
|**Note**
**Cash flows from operating activities:**
Net cash used by operating activities
22
**Cash flows from investing activities:**
Payments to acquire fixed assets
Interest received
Sale of tangible fixed assets
**Net cash used in investing activities**
Change in cash and cash equivalents in the
period
Cash and cash equivalents brought forward
**Cash and cash equivalents carried forward**
23|**2020**
**£**
(39,666)
________
(18,039)
1,101
-
_________
(16,938)
_________
(56,604)
1,259,849
_________
1,203,245
|**2019**
**£**
(42,247)
________
(50,646)
6,385
-
_________
(44,261)
_________
(86,508)
1,346,357
_________
1,259,849
|
|---|---|---|
The notes on pages 17 to 33 form an integral part of these financial statements
16
**Notes to the Financial Statements for the Year Ended 31 December 2020**
## **1 Accounting policies**
## **[Basis of preparation ]**
The accounts (financial statements) have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (2019) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard Applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations.
The financial statements have been prepared to give us a “true and fair” view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a “true and fair view”. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from April 2005 which has since been withdrawn.
Girlguiding Anglia constitutes a public benefit as defined by FRS102. The charity is not part of a group. The financial statements are prepared in pounds sterling and are rounded to the nearest pound.
## **Going concern**
The trustees assess whether the use of going concern is appropriate, i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. Specific points relating to the current year are made on page 10.
The trustees make this assessment in respect of a period of at least one year from the date of authorisation and issue of the financial statements and have concluded that the charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the charity’s ability to continue as a going concern, thus they continue to adopt the going concern basis of accounting in preparing the financial statements.
## **Fund accounting policy**
Unrestricted income funds are general funds that are available for the use at the Trustees’ discretion in furtherance of the objectives of the charity and which have not been designated for any other purpose.
Restricted funds are those donated for use in particular area or for specific purpose, the use of which is restricted to that area of purpose.
Designated funds are unrestricted funds set aside at the discretion of the Trustees for the specific purposes.
> [Further details of each fund are disclosed in note 19. ]
17
## **[Income Recognition]**
Income is recognised where there is entitlement, it is probable that the income will be received, and the amount can be measured with sufficient reliability. Donations are recognised only once received, and any conditions that are attached are recognised through placing in appropriate funds (restricted or designated). Membership subscriptions are received from Girlguiding in April for the year March to February and recognised for the period they relate to. Shop income and income derived from events is recognised as earned (that is, as the related goods or services provided).
Government grants have been recognised where payment has been approved and may not have been received.
Investment income is recognised on a receivable basis.
## **[Expenditure Recognition ]**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure, it is probable that settlement will be required, and the amount can be measured reliably. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **[Tangible Fixed Assets ]**
Items of property and equipment costing over £1,000 are capitalised at original cost (or valuation if gifted). Where fees have been incurred these are capitalised with the purchase cost and depreciated as the main asset.
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|s:||
|---|---|
|**Asset Category**
|**Annual Rate**|
|Land|Not depreciated|
|Freehold property|2% on cost|
|Equipment|20% on cost|
|Building improvements|2% on cost|
## **[Investments ]**
Fixed asset investments are included at cost of acquisition and then market value at the balance sheet date.
Realised gains and losses on investments are calculated as the difference between sales and proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the statement of financial activities based on the market value at the year end. The Charity does not acquire, or use put options, derivatives or other complex financial instruments.
18
## **[Stock ]**
Stock is valued at the lower of actual cost (FIFO) and net realisable value, after due regard for obsolete and slow-moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution is not included in the financial statements until they are sold or distributed.
## **[Operating leases]**
Rentals payable under operating leases are charged in the statement of financial activities on a straight-line basis over the lease term.
## **[Debtors ]**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.
## **Creditors and provisions**
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Deferred income is known future income that has already been invoiced or cash received as deposits.
## **[Cash at bank and in hand ]**
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **[Financial Instruments ]**
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their fair value as at the balance sheet date. All financial instruments of the charity are measured at cost with the exception of fixed assets which are measured at cost less depreciation; and investments in the charity’s portfolio, which are measured at fair value as at the balance sheet date using the closing market value. The value of investments as well as their original cost is stated in note 10.
Financial assets include investments in the portfolio, the bank balances, trade debtors, accrued income and other debtors but exclude prepayments and taxation. Financial liabilities include trade creditors, other creditors, accruals and deferred income but exclude social security and other taxes due.
19
## **Termination Costs**
Termination costs are recognised as an expense in the Statement of Financial Activities and a liability on the Balance Sheet immediately at the point the charity is demonstrably committed to either:
- Terminate the employment of an employee or group of employees before the normal retirement date; or
- Provide termination benefits as a result of an offer made in order to encourage voluntary redundancy.
The charity is considered to be demonstrably committed only when it has a detailed formal plan for the termination and is without realistic possibility of withdrawal from the plan.
## **[Pensions ]**
The charity operates two defined contribution pension schemes. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.
## **Grant Making**
Grants payable are recognised on approval of the grant by the committee with grant making approval as deemed within their terms of reference, and notification to its recipient to have created an obligation to a third party.
## **Critical accounting estimates and areas of judgement**
In the application of the charity’s accounting policies, which are described above, the Trustees are required to make judgments, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from those estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the year in which the estimate is revised if the revision affects only that year, or in the period of the revision and future periods if the revision affects both current and future periods.
The Trustees do not consider that there are any critical judgments in the financial statements. The only key accounting estimate relates to the value placed by COIF Charities Investment fund on the value of our investment.
## **2. Donations**
|
**Unrestricted**
**Funds**
**£**
Donations
1,870
________|**Restricted**
**Funds**
**£**
1,480
________|**Total**
**Funds**
**2020**
**£**
3,350
________|**Total**
**Funds**
**2019**
**£**
41,680
________|
|---|---|---|---|
> [The £41,680 received in 2019, £4,930 was restricted funds and £36,750 unrestricted. ]
20
## **3 Income from charitable activities**
||**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
|
|**Funds**|**Funds**|**2020**|**2019**|
||**£**|**£**|**£**|**£**|
|**Region**|||||
|Subscriptions|646,896|-|646,896|663,642|
|Delivering Guiding|179|-|179|84,322|
|Miscellaneous income|-|-|-|117,434|
|
|________|________|________|________|
||647,075|-|647,075|865,398|
||________|________|________|________|
|**Hautbois**|||||
|House fees|42,833|-|42,833|172,218|
|Camp fees|46,512|-|46,512|112,785|
|Activities|41,173|-|41,173|209,367|
|Events|1,915|-|1,915|14,978|
|Other income|3|-|3|20|
|Guiding grant (from Region)|2,163|-|2,163|24,375|
|Less: Internal Regional Subsidy|(2,163)|-|(2,163)|(24,375)|
|
|________|_______|________|_______|
||132,436|-|132,436|509,368|
||________|_______|________|_______|
|**Retail**|||||
|Sales of purchased goods|104,129|-|104,129|178,385|
||_______|_______|_______|________|
||104,129|-|104,129|178,385|
||_______|_______|_______|________|
||_________|_______|_________|_________|
||883,640|-|883,640|1,553,151|
||_________|_______|_________|_________|
> [The £1,553,151 received in 2019, was all unrestricted funds. ]
The Guiding grant (from Region) is an internal subsidy of £2,163 (2019 : £24,375 )and is recognised as both income above and as a grant expense in note 6 as it is provided as a discount for Girlguiding members using the facilities at Hautbois Activity Centre, compared to other organisations.
21
## 4 **Other Charitable Income**
|Job Retention Scheme -
Region
Hautbois
Retail
Business Support Grants
(Hospitality)|Unrestricted
Restricted
2019
32,838
-
-
82,024
-
-
14,760
-
-|
|---|---|
||129,622
-
-
26,400
-
-|
||156,022
-
-|
Girlguiding Anglia were severely affected by the Corona virus and as such applied for help from the government. This was unrestricted income and replaced charitable income within the areas shown.
|**5 Investment income**
**Unrestricted Restricted**
**Funds**
**Funds**
**£**
**£**
Interest on cash deposits
1,101
-
Rental income
4,205
-
________
________
5,306
-
________
________|**Total**
**Funds**
**2020**
**£**
1,100
4,205
________
5,306
________|**Total**
**Funds**
**2019**
**£**
6,385
12,970
_______
19,355
_______|
|---|---|---|
The £19,355 investment income received in 2019 was all related to unrestricted funds. It was overstated hence the adjustment in 2020.
22
## **6 Analysis of expenditure on charitable activities**
|**Region**
**Hautbois**
**£**
**£**
**Direct costs**
Staff costs
202,918
277,494
Direct costs and Delivering Guiding
49,524
47,328
Office and establishment
21,053
4,844
Bank charges
1,206
364
Marketing
8,050
2,956
Professional fees
-
602
Property maintenance
23,801
5,373
Estate maintenance
26,279
5,373
Grants (Note 20)
134,175
-
Depreciation
92,478
-
**Support Costs**
Staff costs
81,330
-
Office and establishment
7,895
-
Governance
14,103
511
Professional fees
6,858
2,579
Depreciation
13,315
-
______
_______
682,985
347,424
______
_______|**Retail**
**2020**
**£**
**£**
55,925
536,337
71,569
168,421
2,627
28,524
32
1,602
-
11,006
-
602
-
29,174
-
31,652
-
134,175
-
92,478
-
81,330
-
7,895
-
14,614
-
9,436
-
13,315
_______
_______
130,152 1,160,561
_______
________|
|---|---|
In addition to the Region’s costs of £682,985 detailed above, the Region has provided an internal subsidy of £2,163 (2019: £24,375) to support the activities of Hautbois (as reflected in note 3).
Comparatives (2019) are on page 24.
23
## **6 Analysis of expenditure on charitable activities (continued)**
|
**Direct costs**
Staff costs
Direct costs and Delivering Guiding
Office and establishment
Bank charges
Marketing
Professional fees
Property maintenance
Estate maintenance
Grants
Depreciation
Irrecoverable VAT
**Support Costs**
Staff costs
Office and establishment
Governance
Professional fees
Depreciation|**Region**
**Hautbois**
**£**
**£**
158,332
345,812
265,232
107,291
21,886
15,199
1,059
923
3,623
6,155
-
4,537
27,073
12,326
25,085
40,073
125,982
-
72,936
-
26,355
-
174,040
-
1,558
-
16,864
1,056
21,697
-
13,438
-
_______
_______
955,160
533,372
_______
_______|**Retail**
**2019**
**£**
**£**
50,921
555,065
112,307
484,830
13,917
51,002
719
2,701
-
9,778
-
4,537
-
39,399
-
65,158
-
125,982
-
72,936
-
26,355
-
174,040
-
1,558
-
17,920
-
21,697
-
13,438
_______
_______
177,864 1,666,396
_______
________|
|---|---|---|
## **7 Trustees’ remuneration and expenses**
No Trustees received any remuneration during the current or previous year.
Nine trustees claimed expenses during the year (2019 : 12). The expenses paid to the trustees during the year were travelling expenses and administration costs and these amounted to £1,572 (2019 : £7,854).
24
## **8 Net income for the year**
|**8 Net income for the year**
|||
|---|---|---|
|
|**2020**|**2019**|
|
This is stated after charging:|**£**|
**£**|
|Operating leases - equipment|1,357|6,297|
|Auditor’s remuneration;|||
|- statutory audit accrual|9,950|8,950|
|- other services|-|-|
|Depreciation|87,963|86,374|
|Loss on disposal of fixed asset|17,829
|-|
An accounting system ceased being used in the year and was written off. The replacement system is subscription based and usage costs are included in the financial activities for the year
## **9 Staff costs**
|The aggregate payroll costs of these persons were as follows:
Wages and salaries
Social security
Other pension costs
Other staff costs (including temporary cover)
Exit payments
|**2020**
**£**
547,649
36,604
12,399
9,019
11,796
_______
617,467
_______|**2019**
**£**
591,699
43,190
17,136
38,833
38,246
_______
729,104
_______|
|---|---|---|
The average number of employees (headcount) during the year was 31 (2019 : 36). The full time equivalent (FTE) was 26 (2019 : 32)
No employees earned over £60,000 (2019 one between £70,000 and £79,999)
The four key management personnel of the Charity received a total amount of employee benefits (including employer pension and National Insurance contributions) for their services to the charity of £158,163 (2019 : five managers earned £230,360)
Exit payments in the year related to one voluntary redundancy as a result of the Corona virus situation. The prior year related to the former Chief Executive on her departure, and included an ex-gratia payment of £23,180 included in Exit payments.
25
## **10 Tangible fixed assets**
|**Freehold**
**Land**
**and**
**Buildings**
**Equipment**
**and**
**Machinery**
**Office**
**Equipment**
**£**
**£**
**£**
**Cost**
As at 1 January 2020
1,871,721
297,086
114,400
Additions
76,907
11,382
0
Disposals
-
-
(29,625)
__________
__________
__________
_
As at 31 December 2020
1,948,628
308,468
84,775
__________
__________
__________
_
**Depreciation**
As at 1 January 2020
593,072
194,778
65,930
Charge for the year
38,063
41,734
8,166
Eliminated on Disposals
-
-
(11,796)
__________
__________
_________
As at 31 December 2020
631,135
236,512
62,300
__________
__________
_________
**Net book value**
As at 31 December 2020
1,317,493
71,956
22,475
__________
__________
_________
As at 31 December 2019
1,278,649
102,308
48,470
__________
__________
_________
**11**
**Investments held as fixed assets**
**Listed**
**Investments**
**£**
**Market value**
As at 1 January 2020
1,298,101
Revaluation
127,042
___________
As at 31 December 2020
1,425,143
__________
**Net book value**
As at 31 December 2020
1,425,143
As at 31 December 2019
1,298,101|**Total**
**£**
2,283,207
88,289
(29,625)
_________
2,341,871
_________
853,780
87,963
(11,796)
_________
929,947
_________
1,411,924
_________
1,429,427
_________|
|---|---|
Listed investments consist of accumulation units held in COIF Charities Investment fund, these are shown net of management fees of £8,567 (2019 : £7,418 ) The original cost of these investments was £690,000.
26
|**12**
**Stock**
Shop goods for resale
**13**
**Debtors**
Trade debtors
Prepayments and accrued income
Other debtors
Taxation|**2020**
**£**
26,509
_______
26,509
_______
**2020**
**£**
61,196
103,853
11,459
15,219
_______
191,727
_______|**2019**
**£**
23,335
_______
23,335
_______
**2019**
**£**
38,484
67,994
109,840
4,830
_______
221,148
_______|
|---|---|---|
In 2019 other debtors included £70,250 paid into a client account in advance of the purchase of Great Hautbois church and surrounding land. This is the full purchase cost with the purchase completed in 2020.
|**14**|**Creditors: Amounts falling due within**|**2020**|**2019**|
|---|---|---|---|
||**one year**|||
|||**£**|**£**|
|
|
Trade creditors|34,448|27,594|
||Taxation and social security|19,022|9,852|
||Accruals and deferred income|224,635|226,136|
||Other creditors|4,344|6,978|
|||_______|_______|
|||282,449|270,560|
|||_______|_______|
|
|
Included in creditors is deferred income as follows:|||
|||**2020**|**2019**|
|||**£**|**£**|
||Deferred income at 31 December 2019|211,095|191,666|
||Released in the year|(128,743)|(191,666)|
||Received in the year|142,283|211,095|
|||________|________|
||Deferred income at 31 December 2020|224,635|211,095|
|||_______|_______|
Deferred income relates to member subscriptions, international trips, Hautbois bookings and other events where money has been received relating to 2021 and 2022.
27
## **15 Pension scheme**
The charity operates two defined contribution pension schemes. The pension cost charge for the period represents contributions payable by the charity to the schemes amounted to £12,399 (2019 - £17,136).
At the year end contributions for December were outstanding to be paid to the providers of £1,262 (2019 : £1,628)
All pension costs are allocated to unrestricted funds in line with the staffing to which they relate.
The split of pension between direct and support costs depends on the role of the individual within the organisation.
## **16 Connected Charities**
> [The Guide Association at Commonwealth Headquarters. ]
The Guide Association is an umbrella organisation to the Region. The Region is one of nine separately constituted County/Region Associations established under the powers of the Royal Charter to administer Guiding in each area.
Within Anglia there are twelve county areas of the Guide Association, each further subdivided into divisions, districts and units. Each county, division, district and unit is responsible as a separate charity for their own finances.
The Trefoil Guild is a connected charity established under the powers of the Guide Association Royal Charter. This Guild has a Regional Association.
The Trefoil Guild is a separate charity and manages its own affairs and prepares its own annual report.
## **17 Lease commitments**
At 31 December 2019, the charity’s future minimum lease payments under non-cancellable operating leases were:
|Other:
Within 1 year
Expiring in 2-5 years|**2020**
**£**
1,357
2,792
_______
4,149
_______|**2019**
**£**
1,357
4,940
_______
6,297
_______|
|---|---|---|
## **18 Related Party Transactions**
> [There were no transactions requiring disclosure during the year with related parties ] other than trustee expense reimbursement (note 6). ( 2019 : nil)
28
## **19 Analysis of funds**
|
**Designated Funds**
GGA Training at a
Training/Activity Centre
Reach Out Grant
Chief’s Memorial
Unit Start Up Grant
Hautbois Estate
Hautbois Maintenance
Leadership Training
Grant
Diamond Challenge
Sustainability Fund
**Designated funds**
**General Funds**
**Restricted Funds**
Friends of Hautbois
Friends of Hautbois -
Legacies
Membership Growth &
Retention
**Restricted funds**
**Total funds**|**At 1**
**January**
**2020**
**£**
15,216
733
38
4,484
72,250
91,344
1,068
1,540
-
__________
186,673
__________
3,722,662
__________
12,318
31,689
7,958
__________
51,965
__________
3,961,300
_________|**Other**
**recognised**
**gains/losses**
**Income Expenditure**
**£**
**£**
**£**
-
-
-
-
-
-
-
-
-
-
(3,683)
-
-
(71,953)
-
-
(11,507)
-
-
-
-
-
(100)
-
-
(128,952)
-
__________
__________
__________
-
(216,195)
-
__________
__________
__________
1,046,838
(934,366)
127,042
__________
__________
__________
1,480
(10,000)
-
-
-
-
-
-
-
__________
__________
__________
1,480
(10,000)
-
__________
__________
__________
1,048,318
(1,160,561)
127,042
_________
_________
_________|**Transfers**
**£**
-
-
-
-
(297)
297
-
-
128,952
__________
128,952
__________
(128,952)
__________
-
-
-
__________
-
__________
-
_________|**At 31**
**December**
**2020**
**£**
15,216
733
38
801
-
80,134
1,068
1,440
-
__________
99,430
__________
3,833,224
__________
3,798
31,689
7,958
__________
43,445
__________
3,976,099
_________|
|---|---|---|---|---|
## Notes:
The Trustees agreed to transfer the surplus on the purchase of the church to the Hautbois maintenance fund to cover future expenditure.
In previous years the surplus from activity centre bookings was transferred from the general fund to the Hautbois Maintenance fund for the upkeep of the estate, this year’s deficit was not transferred.
29
## **19 Analysis of funds (continued)**
|
**Designated Funds**
GGA Training at a
Training /Activity
Centre
Reach Out Grant
Chief’s Memorial
Unit Start Up Grant
Hautbois Estate
Hautbois Maintenance
Leadership Training
Grant
Diamond Challenge
Learning & Dev’t Grant
**Designated funds**
**General Funds**
**Restricted Funds**
Friends of Hautbois
Friends of Hautbois –
Legacies
Membership Growth
& Retention
**Restricted funds**
**Total funds**
|**At 1**
**January**
**2019**
**£**
15,079
932
2,226
8,785
72,250
86,522
-
-
-
_________
185,794
_________
3,547,308
_________
7,956
33,509
7,958
_________
49,423
_________
3,782,525
_________|**Income** **Expenditure**
**Other**
**recognised**
**gains/losses**
**£**
**£**
**£**
137
-
-
276
(475)
-
3,855
(6,143)
-
3,000
(7,301)
-
-
(65,158)
-
1,068
-
1,540
-
-
(66,838)
-
_________
_________
_________
9,876
(145,915)
-
_________
_________
_________
1,599,380
(1,518,093)
230,985
_________
_________
________
4,930
(568)
-
-
(1,820)
-
-
-
-
_________
__________
__________
4,930
(2,388)
-
_________
_________
_________
1,614,186
(1,666,396)
230,985
_________
_________
_________|**Transfers**
**At 31**
**December**
**2019**
**£**
**£**
-
15,216
-
733
100
38
-
4,484
-
72,250
69,980
91,344
1,068
1,540
66,838
-
_________
__________
136,918
186,673
_________
__________
(136,918)
3,722,662
_________
__________
-
12,318
-
31,689
-
7,958
__________
__________
-
51,965
_________
________
-
3,961,300
_________
________|
|---|---|---|---|
## Notes:
As in other years the surplus from activity centre bookings is transferred to the Hautbois Maintenance fund for the upkeep of the estate.
30
## **Designated funds are as follows**
Girlguiding Anglia Training at a Training & Activity Centre Bursary, set up as the King George VI Fund this provides grants to adult Leaders in the Region to attend a guiding-organised training event at one of the Training and Activity Centres owned by Girlguiding or one of its Countries and Regions. Funds are received annually from Girlguiding to support this bursary.
Reach Out Grant Fund - This fund provides grants to empower girls and young women and their units to provide new opportunities and benefit guiding in the community. The fund is a combination of funds received annually from the Girlguiding Buchanan Legacy, together with additional funds from Girlguiding Anglia.
Chief’s Memorial Fund - Known as the Girlguiding Anglia International Bursary, the Chief’s Memorial Fund helps Region members taking part in a guiding international adventure who are not eligible for any other Girlguiding Anglia grant. Funds are received annually from Girlguiding to support this bursary.
Starting a New Unit Grant - Girlguiding Anglia administer the Starting a New Unit Grant on behalf of Girlguiding. New units can be awarded a maximum grant of £500 to assist with initial start-up costs including rent. Funds are received annually from Girlguiding.
Hautbois Estate – The trustees have set aside funds to acquire the church and surrounding land within the Hautbois estate.
Hautbois Maintenance, Renewals and Development– this is the surplus generated by Hautbois and has been set aside to pay for expected future maintenance, renewals an development of the facilities.
Leadership Training – To provide funds to train more leaders across Girlguiding Anglia
Diamond Challenge – As part of the Duke of Edinburgh scheme funds have been received to develop the Duke of Edinburgh award scheme leaders in deprived areas across the region.
The Trustees agreed to reduce surplus reserves by three years of grants to counties of £1 per member for various projects. This was Learning and Development in 2019
## **[Restricted funds are as follows]**
Friends of Hautbois – The Friends of Hautbois are an Interest group dedicated to the furtherance of Hautbois. Income is generated through subscriptions and fundraising, which primarily is used to support, upkeep and fund new projects at Hautbois.
Friends of Hautbois Legacies – Proceeds from legacies received by Friends of Hautbois for the benefit of Hautbois.
Membership Growth & Retention – The Membership Growth & Retention Grant (previously referred as Growing Guiding Grant) was provided by Girlguiding to Girlguiding Anglia for the provision of activities to support the local systems to ensure that new and potential members are warmly welcomed and supported to join Girlguiding.
31
## **20 Grants made**
|Reach out grant
Chief’s memorial
Unit start up
Sustainability grant**
Learning & development *
Diamond Challenge (DofE)
Property grants
Space to grow grants
Delivering diversity
International trips
Carer grants
Outdoor activity
Queens Guide
GG subsidy for Hautbois|**2020**
**2019**
**Institution**
**Individual**
**Total Institution**
**Individual**
**Total**
-
-
-
475
-
475
-
-
-
6,143
-
6,143
3,100
-
3,100
7,301
-
7,301
128,952
-
128,952
-
-
-
-
-
-
66,838
-
66,838
-
100
100
-
-
-
368
-
368
-
-
-
583
-
583
5,750
-
5,750
-
-
-
1,334
-
1,334
-
856
856
-
13,495
13,495
-
45
45
-
45
45
-
125
125
90
50
140
46
-
46
86
-
86|
|---|---|
||133,049
-
134,175
2,163
-
2,163
24,375
-
24,375|
||135,212
1,126
136,338 112,392
13,590
125,982|
- ** In 2020 £2 per member was given to counties so they could sustain guiding in their area through hardship grants.
* In 2019 £1 per member was distributed to counties for “learning & development”.
## **21 Net assets by fund**
|**2020**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**£**
**£**
Tangible assets
1,411,924
-
Investments
1,425,143
-
Current assets
1,378,036
43,445
Creditors: Amounts falling due within one year
(282,449)
-
_________
_______
Net assets
3,932,654
43,445
_________
_______
**2019**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**£**
**£**
Tangible assets
1,429,427
-
Investments
1,298,101
-
Current assets
1,452,367
51,965
Creditors: Amounts falling due within one year
(270,560)
-
_________
_______
Net assets
3,909,335
51,965
_________
_______|**Total**
**Funds**
**£**
1,411,924
1,425,143
1,421,481
(282,449) -
_________
3,976,099
_________
**Total**
**Funds**
**£**
1,429,427
1,298,101
1,504,332
(270,560)
_________
3,961,300
_________|
|---|---|
32
|**22**|**Cash provided by operating activities**|||||
|---|---|---|---|---|---|
||||**2020**|**2019**||
||Net expenditure for year before capital gains (as per
Statement of financial activities)||**£**
**(112,243)**|**£**
**(52,210)**||
||**Adjusted for**|||||
||Depreciation charges||87,963|86,374||
||(Profit)/Loss on disposal of fixed||17,829|-||
||assets|||||
||Interest received||(1,101)|(6,385)||
||(Increase)/decrease in stocks||(3,174)|1,377||
||(Increase)/ decrease in debtors||(40,829)|(51,624)||
||Increase / (decrease) in creditors||11,889|(19,779)||
||(Decrease)/increase in||-|-||
||provisions|||||
||||_______|_______||
||Net cash generated/(used) by operating activities||(39,666)|(42,247)||
||||_______|_______||
|
**23**|**Analysis of cash and cash equivalents**|||||
||||**2020**|**2019**||
||||£|£||
|
|Cash in hand||1,203,245|1,259,849||
|
**24**|**Net Debt Reconciliation**|||||
|||**At 1st**|**Cashflows**|**Non-cash**|**At 31st**|
|||**January**||**changes**|**December**|
|||**2020**|||**2020**|
|
|Cash at bank|1,259,849|(56,604)|-|1,203,245|
|||**At 1st**|**Cashflows**|**Non-cash**|**At 31st**|
|||**January**||**changes**|**December**|
|||**2019**|||**2019**|
|
|Cash at bank|1,346,357|(86,508)|-|1,259,849|
33