# **AWBRIDGE VILLAGE HALL**
# **ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE MANAGEMENT COMMITTEE**
# **FOR THE YEAR ENDING 31 DECEMBER 2024**
**AWBRIDGE VILLAGE HALL Romsey Road, Awbridge, Romsey, Hampshire, SO51 0HG Registered Charity No: 278457**
# **ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE MANAGEMENT COMMITTEE**
# **FOR THE YEAR ENDING 31 DECEMBER 2024**
|**Chairman**|J Alexander, The Byre, Romsey Road, Hants, SO51 0HG|
|---|---|
|**Secretary**|A Sheppard, Maple House, Church Lane, Awbridge|
|**Custodian Trustee**|The Official Custodian of Charities|
|**Trustees**|J Thompson|
||P Allen|
||J Alexander|
||S Turner|
||C Fry|
|**Bank**|HSBC Bank plc, 55 Above Bar Street, Southampton,|
||SO14 7DZ|
|**Independent Examiner**|Mark Hooton Chartered Accountants, 2 Butlers Close,|
||Lockerley, Romsey, SO51 0LY|
**Members** : Members of the Management Committee are either elected by the Annual General Meeting or appointed by the village societies in accordance with the Trust Deed and are the Trustees. During the period the following served as members of the Committee.
|**Elected Members**|J Alexander|
|---|---|
||J Thompson|
||K LeGros|
||A Sheppard|
||S Turner|
||C Fry|
||S Hanson|
|**Appointed Members**||
|Awbridge Parish Council|P Allen|
|Awbridge Pavilion|D Reading|
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## **AWBRIDGE VILLAGE HALL ANNUAL REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDING 31 DECEMBER 2024**
## **Purpose**
Awbridge Village Hall is a charitable trust encompassing the Field, the village Hall and its contents. The Awbridge Village Hall Management Committee (‘the Committee’) is empowered to administer the charity in accordance with the trust deed dated 1969 for the use of the inhabitants of Awbridge. The Committee is required to keep the property of the charity in good repair and properly insured. The Committee may make and alter the rules for the management of the charity with reference to, inter alia, the terms and conditions upon which the trust property may be used by persons or bodies other than the committee and the sum if any paid for its use.
## **Review of the year ending 31 December 2024**
The Committee consisted of between five and nine members at various times, one co-opted member and members appointed by one of the eight eligible village organisations. It met a number of times in the period in order to transact its business. There are no sub-committees.
The committee received £20,365 in letting fees, £3,000 in rent, £3,674 in grants, £436 for electricity produced from its solar panels and spent £25,611 on operations, services and maintenance. No fixed assets were purchased during the year.
The Committee retains cash not required for immediate use in deposit and high interest accounts with a view to funding major maintenance without incurring debt. Gross assets decreased by £1,308.
The Committee acknowledges with thanks the continued support of those villagers who use or otherwise contribute to the running of the Hall.
## **Public Benefit**
In carrying out the purpose of the Charity the trustees kept in mind the Charity Commission’s guidance on public benefit.
## **Statement of Trustees Responsibilities**
Law applicable to charities in England and Wales requires the Board of Trustees to prepare financial statements for each financial year, which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the financial year. In preparing those financial statements giving a true and fair view the Board of Trustees should follow best practice and: -
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards and statements of
- recommended practice has been followed, subject to any departures
- disclosed and explained in the financial statements;
- Prepare the financial statements on a going concern basis unless it is
- inappropriate to presume that the charity will continue to operate.
The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and enable them to ensure that the financial statements comply with the requirements of applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
This report was approved by the Board of Trustees on 22 September 2025
Signed on behalf of the Trustees James Alexander Chairman: J Alexander
Page 2
**INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF AWBRIDGE VILLAGE HALL**
I report on the financial statements of the charity for the year ended 31 December 2024, as set out on pages 4 to 6. The accounts have been prepared in accordance with the historical cost conventions and the accounting policies as set out on page 6.
## **Respective Responsibilities of Trustees and Examiner**
As the Charity’s Trustee’s you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (2the Act”); you consider that the audit requirement under section 144 of the Charities Act 2011 (the Charities Act) does not apply.
It is my responsibility to:
1. Examine the accounts under section145 of the Charities Act,
2. Examine whether the accounts agree with the provided records,
3. To follow the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act,
4. To state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an opinion as to whether the accounts present a ‘true and fair’ view and my report is limited to those matters set out in the statement below.
## **Independent Examiner’s statement**
In the course of my examination, no matter has come to my attention which gives me cause to believe that, in any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination of the accounts to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Mark Hooton
Mark Hooton Chartered Accountants 2 Butlers Close Lockerley Romsey Hants SO51 0LY 22 September 2025
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Registered Charity No 278457
## **AWBRIDGE VILLAGE HALL FINANCIAL STATEMENTS RECEIPTS AND PAYMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2024**
||**Year ending**
**31st Dec 2024**|**Year ending**
**31st Dec 2024**|**Year ending**
**31st Dec 2023**|**Year ending**
**31st Dec 2023**|
|---|---|---|---|---|
|**RECEIPTS**
**Donations and grants**
Grant
**Operating activities**
Net lettings
Pavilion rent
Solar panels
**TOTAL RECEIPTS**
**PAYMENTS**
**Cost of operating activities**
Insurance
Telephone
Bank Charges
Fuel and power
Cleaning
Printing Post & Sundries
Advertising
Website maintenance
Field maintenance
Building and equipment main
Deposit refunds
Professional Services
Queries
**Other payments**
Fixtures and fittings
**TOTAL PAYMENTS**
**NET RECEIPTS / (PAYMENTS)**
**CASH FUNDS AT 31 DECEMBER 2023**
**CASH FUNDS AT 31 DECEMBER 2024**|20,365
3,000
436
1,281
1,001
62
4,008
2,671
97
103
143
4,704
5,210
1,914
4,417|3,674
23,801|22,847
3,000
449
1,170
719
66
4,232
3,073
152
-
122
716
13,186
1,410
5,013|4,127
26,295|
|||**27,475**||**30,422**|
|||
25,611
-||
29,859
5,736|
||||||
|||**25,611**||**35,595**|
|||1,864
53,451||(5,173)
58,624|
|||**55,315**||**53,451**|
||||||
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Registered Charity No 278457
## **AWBRIDGE VILLAGE HALL FINANCIAL STATEMENTS STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2024**
||**Year ending**
**31st Dec 2024**||**Year ending**
**31st Dec 2023**||
|---|---|---|---|---|
|**ASSETS RETAINED FOR CHARITIES OWN USE**
Fixtures & fittings Note 2
**CASH FUNDS**
Bank account
**TOTAL ASSETS**
**ACCUMULATED FUNDS**
Surplus funds brought forward
Surplus/(deficit) funds for the year Note 3
Surplus funds carried forward|8,703
55,315||11,875
53,451||
||64,018||65,326||
||65,326
(1,308)||68,344
(3,018)||
||64,018||65,326||
||||||
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Registered Charity No 278457
## **AWBRIDGE VILLAGE HALL FINANCIAL STATEMENTS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## 1 **ACCOUNTING POLICIES**
The financial statements are prepared on a receipts and payments basis. Assets retained for the charity's use are written off over seven years.
- 2 **ASSETS RETAINED FOR CHARITY'S USE**
|**Fixtures & fittings**
**Original cost**
As at 31 December 2022
Additions in the year
As at 31 December 2023
**Depreciation**
As at 31 December 2022
Charge for the year
As at 31 December 2023
**Net book value**
3
**SURPLUS FUNDS**
Total receipts
Less:
Cost of operating activities
Depreciation
**Surplus funds for the year**|71,643
-
71,643
59,768
3,172
62,940
**8,703**
27,475
25,611
3,172
28,783
**(1,308)**
**Year ending**
**31st Dec 2023**|65,907
5,736
71,643
56,187
3,581
59,768
**11,875**
30,422
29,859
3,581
33,440
**(3,018)**
**Year ending**
**31st Dec 2022**|65,907
5,736
71,643
56,187
3,581
59,768
**11,875**
30,422
29,859
3,581
33,440
**(3,018)**
**Year ending**
**31st Dec 2022**|
|---|---|---|---|
||||71,643|
||||56,187
3,581|
||||59,768|
||||**11,875**|
||||30,422
33,440|
|||||
||||**(3,018)**|
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