AWBRIDGE VILLAGE HALL ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDING 31 DECEMBER 2023
AWBRIDGE VILLAGE HALL Romsey Road, Awbrldge, Rom8ey, Hampshire, S051 OHG Registered Charity No: 278457 ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE MANAGEMENT COMMIThEE FOR THE YEAR ENDING 31 DECEMBER 2023 Chalrman J Alexander. The Byre. Rom$ey Road, Hants, S051 OHG So¢retary E Brnzier, Old Salisbury Lane, Avthdge, Romsey, Hants Custodlan Trttt• The Offic1 Custodian of Charflles Trutt•88 J Th¢Jmpson P Allen E Brazier J Aexander S Turner CFry Bank HSBC Bank plc, 55 Above Bar Street, Southampton. S014 7DZ Indopendont Examin9r Mark Hooton Chartered Accountants, 2 Butlers Close, Lod(ertey. Romsey. S051 OLY Membern: Members of the Management Committee a either elected by the Annual G)eral Meeting or appointed by the village societles in accordance with the Trust Deed and are the Trustees. During the period the following served as members of the Committe8. Electsd Mfjrnbgrs J AlexarbJ8r J Thompson P Harvey E Brazier S Tumer CFry Wheatslone Appointed Memborn Awbridge Parish Council Awbrldge PavIl)n P Allen D Reading Page 1 AWBRIDGE VILLAGE HALL
ANNUAL REPORT OF THE MANAGEMEKf COMMrrrEE FOR THE YEAR ENDING 31 DECEMBER 2023 Avtsidge Village Hall is a tharbtable trust enoynpassirvj Ihe F. the vl1 lage Hall and Its contents. The Ar1ge Vlage Hall Managemènt Committee {Ihe Committee'l 15 empowered to administer Ihe charity in accordance th the trust deed dated 1969 fN the use of the inhabitsnts of A)rge. The Committee 15 required to keep Ihe wopety of the charity in good repalr and properfy insured. The Committee may make and alter rule8 frthe management of Ihe tharity with reference to. inter alia. the and ccTrjibo upon ¥knich tt)e trust property may be used by persons or bodw otherlhan the o)nmittee arKI the rfany wd for ils use. Reviwa7 of th• year •ndlng 31 December 2023 The Committfje nSISte¢l of beten fNe and nine members * various times. ¢e o)wOPted member and Irlber5 apFointed by one of the eight elvaible vAlage or91$80n$. It met a number of times in the period in onler lo tr•wct its business. There art no sul>¢ommittees. The committee recelved £22,847 in lettiig fees. £3.1M)O n ren( £4.127 in grants, £449 for electrity produced from its sOr panels and $p)t £29.859 on operations. ser¥i¢x$ and maintenance. £5,736 offfixed assets Vve wrchased during Ihe year. The CoThwnittee retains cash not required for inmedate use in dep)sit and hKJh Interest accounts wilh a to fiMKINvJ jor rrointenance tAtyihtyA irUmn9 debt Gross assels decre by £3.018. othemse contribute lo the wnning ofthe Hall. Public B•r In carrying OLrt the wrpose of the Chaiity tr8 kept in miThY the Clwity Commisslon's guNJan¢e on publiG benefft. stst¢menl olTru8ts•s R6wxThibilitss Law applicable to charilies wi ErKJlarKi and Wales requires Board of T1tee8 to prepare financial ststements foreach financial year. vthith gNe a true and faw view ofthe charty's finawal activilies thring the year and of rts finan0 posit at the end ofthe financial year. In preparing those ffinancol ststenRnts grving a true and faw wew the Board ofTnJstees Should fokn¥ best wa¢lKe and".. . Select Jitab accounting Fdicies and then appty them o)nsistenty; • IAakejudgemerts and estimth that are reasonable and prudenL . Stsle whether appIable a¢xountirvJ standards and statemerrts of recommerKled praclice has been frjllowed, subject to departures disdosed and explained in the financial slatern. • Prepare the finan¢ial statemerts on a going concem ba unk8S rt. inapproprie to pSUm2 that the diaiity tAryII conlinue to opue. The Trustees are at80 fysponsible for keeping woper accoLnting records vthith disdose th reasone accuracy the finarKial p0SOn ol the ¢Trartty arKI which enabte them to ascertain the financial of the charity and enable them to ensure that the financial Statements compty Ihe reqimremerrts of appltcable law and regulalions. They are also reSw)nble for safeguarding the assets of the tharity and hence for takirrfJ reSnable steps for the prevention of frathl and otrr irregulariis. This rwt approved by the Board ofTrustets on 28 Ociober 2024 Slgned on behalf of the J:L Chaiman: J hJexaThler Page 2 INDEPENDEKf EXAMINERS REPORT
TO THE TRUSTEES OF AWBRIDGE VILLAGE HALL I report on the financial slalemenls of the charity for the year ended 31 December 2023, as sel out on pages 4 to 6. The accounts have been prepared In accordance with the historical cost conventions and the accounting policies as set out on page 6. Respectlva Rèsponslbilities of Trustees and Examiner As the Charity's Tru51ee's you are responsible for the preparation of the finan¢ial slalemenls in a¢¢ordance with the requirements ol the Charitie5 Act 2011 121he Act")., you consider thal the audit requirement under Section 144 of the Charities Act 2011 (the Charities A¢ll does not apply. 11 is my re5pon5ibility to.. 1. Examine the accounts under section145 of the Charities Act. 2. Examine whether the account5 agree with the provided records, 3. To follow the applicable Directions given by the Charity Commission under section 145151 Ibl of the Act, 4. To state whether particular matters have come lo my attention. Basls of Ind&pendent Examln8r's stalgmgnt My examination was carried out in accordance with the General Oirections given by the Charity Commi5sioner5. An examination includes a review of the accounting record5 kept by the Charity and a Comparison ol the financial statements presented with those records. 11 also includes consideration ol any unusual items or disclosures in the financial slalemenls and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required In an audit and consequently I do not express an opinion a5 to whether the accounts present a 'lrue and fair, view and my report is limited lo those matters sel out in the statement below. Ind&p•ndent Examln8r's statement In the course ol my examination. no matter h89 ceme lo my attention which gives me cause lo believe that, in any material respect,, accounting recgrds were not kept In accordance with section 130 of the Charities Act or the accounts do not accord wlh the accounting records I have no concerns and have come across no other matters in connection with the examination of the accounts lo which allenlion should be drawn in order to enable a proper understanding thè accounts 19 be reached, Mark Hoolon Mark Hoolon Chartered Accounlanls 2 Butler5 Close Lockerley Romsey Hants SO51 OLY 28 October 2024 Page 3
Re8l$teiedCh•ltyNo278457 AW8RIDGEVILLAGE HALL FINAIICIALSTATEMENTS RECEIPTSAND PAYMENTS FOR THE YEAR ENDED 310ECEMBER 2023 Yearendlng 31st Dec 2tyI3 Yearendlng 315IDec 2022 RECEIPTS Donètloffis andgrants C-19 Grants OtherGrants 4.127 Operatln#a¢tlvltles Net lettlngs Pamlion re Solarpaneis 22047 3,000 2.750 26,295 17,750 TOTALRECEIPTS 21417 PAYMEMrs Costolop¢ratlnga¢tl¥llles Insurance Telephone Bank Charges Fuel and power Cleaning Prlnting Post&5undrles Webslie maintenance Field rnaintenance 8uil(lingand equlpment main Deposittefunds Pmfesslonalservices 1.170 719 1.106 4232 3,073 152 122 716 13.186 IAIO 5.013 1070 678 1815 29.859 15.213 0th8fpaym•nts FixtuSand fittlngs 3.674 TOTAL PAYMENTS 3&595 18,887 NETIPAYMENTSI IRECEIPTS 15,Ini 2.530 CASH FUNDSAT31 DECEMBE1121122 58,624 S6.094 CASH FUNDSAT31 DECEMBER2023 Page4
Re0ste Charfty No 278457 AWBRIDGE VILLAGE HALL FINANCIAL STATEMENTS STATEMENT OF ASSETS AND LIABILITIES FOR THEYEARENDED 31 DECEMBER2023 Yearendlng 31st Dec 2023 Year endlng 3tst De¢ 2022 ASSETS RETAINED FOR CHARMES OWN USE FIKtures & fittlngs Note 2 11.875 9.720 CASH FUNDS Bank a¢eount 53.451 58.624 ToTALASSs 65.326 68.344 ACCUMULATED FUNDS SLrrplusftJnds broughtforward Surpluslldeficitl funds forthe year Note 3 SLJrplusfunds carried forward 68,344 13,0181 65.326 65.465 2.879 68.344 Page 5
p*ieredChafftyt4)278457 AWBRIDGEVILLAGE HL FINANCIALSTATEMEKts NOTESTOTHE FINANCIALSTATEHENTS FOR THEYEARENOED31 DECEMBER2tr23 Th&finla1$t81emÈntS #e prepweo on areCevJtsd PabaS Y•ar•nthg JIM Dec2023 Yearendlni FIr•S&111 A58131Decembw222 AUrfrtv)n5 in theye A5 at31 Decemb2023 65907 3.674 65.907 71,643 DepCIatIon Asa131 De¢eml)er2022 Chafgeforthè Asat31 December2W23 56.187 3.581 51862 1325 56.187 NÈtbookvalu• li 720 SURPLUS FUNDS Toialreceipts A22 21.417 Les> c0stoloperatm4dTr&7tR$ Depreclatfjon 15213 1581 38 syrplysfvndslorthef 1879 Page6