## **THE STACEY COMMUNITY ASSOCIATION** ## ANNUAL GENERAL MEETING 2023 REPORT The Stacey Community Centre Walsall Road Copnor Portsmouth Hampshire PO3 6DN **PHONE:** 023 92617890 ## **WEBSITE:** www.thestaceycentre.com ## **EMAIL:** thestaceycentre@gmail.com Registered Charity No: 278364 welcoming our community in all that we do Page 1 of 18 ## **THE STACEY COMMUNITY ASSOCIATION ANNUAL GENERAL REPORT** |Charity:|The Stacey Community Association| |---|---| |For the management of:|The Stacey Community Centre| |Registered Charity No:|278364| |Address:|The Stacey Community Centre| ||Walsall Road| ||Copnor| ||Portsmouth| ||Hampshire| ||PO3 6DN| |Telephone:|023 9261 7890| |Email:|thestaceycentre@gmail.com| |Website:|www.thestaceycentre.com| |Trustees:|Lynda Bowley (Chair)| ||Cllr Darren Sanders| ||Lynne Stagg| ||Thomas Fox| ||Lynn Collins| ||Carol Hill| |Banking:|NatWest| ||A/C: The Stacey Community Association| ||A/C No: 97308455| ||Sort Code: 56-00-64| |Independent Examiner:|Dawn Jones| |Staff:|Teresa Newton (Centre Manager and Pre-School Co-ordinator)| ||Phoebe Bowley (Cleaner)| ||Charlotte Green (Cleaner)| ||Reuben Key (Events Caretaker)| ||Vicky Collins (Stacey Pre-School Manager & Safeguarding Lead)| ||Hayley Collins (Stacey Pre-School Deputy & SENCo)| ||Justyna Lewandowski (Forest School Leader & Practitioner)| ||Natalie Pinnock (Practitioner)| ||Natasha Jeram (Practitioner)| ||Ethney Brown (Practitioner)| _Page 2 of 18_ ## **Governing Document:** The Charity is governed by its constitution registered with The Charity Commission. ## Tel: 0300 066 9197 https://www.gov.uk/government/organisations/charity-commission#org-contacts ## **Risk Management:** Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees therefore have in place appropriate policies and procedures for the effective operation of the Association _“Identifying and managing the possible and probable risks that a charity may face over its working life is a key part of effective governance for charities of all sizes and complexity._ _By managing risk effectively, trustees can help ensure that:_ - _significant risks are known and monitored, enabling trustees to make informed decisions and take timely action_ - _the charity makes the most of opportunities and develops them with the confidence that any risks will be managed_ - _forward and strategic planning are improved_ - _the charity’s aims are achieved more successfully_ - _Reporting in its trustees’ annual report on the steps a charity has taken to manage risk helps to demonstrate the charity’s accountability to its stakeholders including beneficiaries, donors, funders, employees and the general public.”_ Charities and Risk Management (CC26) Charity Commission website _Page 3 of 18_ ## **Structure & Management:** The building and grounds are the property of Portsmouth City Council who lease the premises in its entirety, inclusive of the adjacent gardens, ball court, grounds and car park to The Stacey Community Association, an independent volunteer management committee comprised of Trustees, to manage and operate the premises as a community centre for the local benefit. Trustees currently number 6 in total, inclusive of 1 in number Portsmouth City Councillors, with nominations and voting for these roles, including Trustees with special responsibilities i.e. Chair, Treasurer, etc being held during the Annual General Meeting. The Association holds six committee meetings per year and holds an Annual General Meeting generally in December. A Service Level Agreement exists between Portsmouth City Council and the Association which identifies the terms and apportioned responsibilities of repair and maintenance to the premises and grounds. The Association is responsible for all aspects of the running of the community centre including, but not limited to: - Providing venue rooms and spaces available for hire to all individuals and groups - Management of the Ofsted registered Pre-School (established by SCA in April 2022) - Hosting activities or social events that attract community interest - Providing opportunities for voluntary work - Ensuring the community centre is run to all current legislation and that all decisions are made in the best interests of the charity. The Association employs the following employees and is responsible for paying their salaries and their contracts of employment, etc. Salary/PAYE is outsourced to a local accounts company (Neon Numbers Ltd). Employees include the following part-time staff - Centre Manager - Admin/Accounts Clerk - 2 x cleaners - 1 x events caretaker - 6 x Pre-School Staff (includes 2 x full time employees) Additionally, a small team of reliable volunteers assist in day to day maintenance tasks and in hosting regular Stacey Centre Community and fund raising events throughout the year. The office is staffed as follows: Monday - Friday: 8.30am – 2.00pm Evenings & weekends: by appointment ## The Stacey Pre-School The Stacey Pre-School operates from the premises during term time only and is open for 38 weeks of the year in line with PCC EY funding. Morning, Lunch, Afternoon and Full Day sessions are available. Sessions are available: Monday to Friday. The Pre-School is open from 9am until 4pm. We accept all government funded childcare and fee paying children. _Page 4 of 18_ ## **Our Mission:** Our mission is to promote, enable and facilitate inclusive activities, which embrace and address the education, training, employment, welfare, health, social, cultural and recreational needs of the local community. ## Our Aims: - Keep the building available, accessible and safe for the use of local people and others. - Enable a range of social, welfare, educational, training, development and health activities to take place at the Centre which responds to the needs of local people. - Provide access to advice and information for all sections of the community. - Provide good quality services to users. - Consult with the local community so that we keep up to date with local issues and where possible, advocate and support the local community. - Be financially sustainable. ## Our Values: - Excellence: SCA aims to provide 'excellent' services for the local community. We strive to achieve and maintain this level of quality in all of our work. - Accountability: SCA is managed and run by local people and we are accountable and responsive to them at all times. - Equality: SCA is committed to eliminating discrimination in the local community and works to provide space and support to activities which contribute to this. - Financial Sustainability: SCA believes that stability of finance and excellence in management, are essential for the ongoing sustainability of the Centre. - Mutual Respect: SCA will treat everyone involved and connected with the Centre with the respect they deserve. - Dynamism: SCA will work with energy and dynamism and develop the Centre to represent and engage with the people of Portsmouth’s community _Page 5 of 18_ ## **Chair’s Report:** 2023 has presented challenges not least with regards to rising inflation and utility costs that have affected the charity and our service users. Whilst we continue to be a busy Community Centre, we have inevitably seen a reduction in private function hires and yet we are fortunate that due to judicious management and planning, as a Charity we remain financial stable ## **Our Achievements and Success in 2023** Our achievements and successes this year include: - Installing a newly fitted kitchen to replace the upstairs kitchen that was no longer fit for purpose. This means that all kitchens and kitchenettes have been replaced in the last 3 years. - Re-decoration of all four hire rooms. - PCC replacement of the 2 x upper rooves. - Whilst it was unfortunate that the PCC budget did not extend to removing the decommissioned fire escape to the car park exit we were able to negotiate the replacement of our large external notice board and the purchase of 2 x signs (for the Community Centre and The Stacey Pre-School) as well as a replacement to the previously dilapidated “The Stacey Community Centre” signage to the main entrance, all of which are now in situ. - Our free of charge community social events this year included: Easter Egg Hunt & Craft Event and Halloween Trick or Treat event in the ‘graveyard ’both of which were extremely well supported by the community once again. - Attracting 2 x new regular hire groups offering weekly ante-natal and parenthood courses. - Donation of a new larder style fridge for use by the Pre-School to store snack items and lunches. - The Stacey Pre-School cohort numbers continuing to increase so that the Pre-School children on role for Spring 2024 now number 40 with a waiting list for both Summer and Autumn Terms 2024. - Development of the Forest School area with the purchase of chickens and coop and the purchase of quality outside resources as well as installation of gates to the rear play patio fence to promote a truly ‘free-flow’ learning environment so that staff have reported a much higher learning engagement in children in session. - Maintenance and management of the Pre-School’s dedicated Allotment, carried out by Lynn Collins and Carol Hill, two of our gardening volunteers and now Trustees. - Recent review of the Pre-School by Connie Brazier from PCC EY Quality Dept. resulted in high praise specifically for the Forest School area to the extent that Connie Brazier has arranged for other EY settings to visit The Stacey Pre-School to showcase high quality standards in an outdoors learning environment. ## **Considerations for 2024** Moving forward into 2024, the Trustee Committee meetings and consultation with staff and service users have identified the following areas for consideration: - The Lounge. This is under-used throughout the day remaining generally vacant MondayFriday. It was previously suggested to Trustees to extend the Pre-School age by using the Lounge as a pack away ‘ _Baby Room’_ so that babies from 9 months up to 2 years of age could be accommodated during the day. Despite strong PCC EY departmental support including for grant funding to facilitate equipment purchasing, this suggestion was met with reservations from the majority of the Trustees who were concerned that the Stacey Centre was “ _in danger of becoming a Pre-School with a community centre attached_ ” with our same Trustees also commenting on a lack of service users from the 55+ demographic. _Page 6 of 18_ Efforts to attract and engage older members of our community have not met with success since re-opening after COVID, including unsuccessful attempts in the past 12 months to initiate a ‘ _Knit & Natter’_ group, _Zumba Gold for 55_ +, a painting group for retired people, resurrection of our own Lunch Club, which saw our pre-COVID numbers of 24 reduce to just 6 attendees at our last lunch. It is possible the Centre is challenged by its location where other community centres may not be. For example, not being near to sheltered housing or within a densely populated housing area or close to shops, cafes, library or similar amenities, etc. and also by the nearest church which currently offers a selected program of senior daytime activities alongside their services/pastoral support with their own on-site café and weekly lunch club on the premises. Alternative uses for the Lounge, or ways in which to attract service users specifically from the 55+ demographic remain unidentified at the current time. - Wooden fencing and gate: [Approaching Forest School from the orchard entrance, the wooden fence and gate is planned to be located just before the pond.] The purpose was to provide a fully enclosed and secure perimeter for the Pre-School as required by Ofsted. Currently we have managed this requirement by establishing a temporary fence and gate which is now in need of a permanent replacement. It would be good to have this resolved before The Pre-School’s first Ofsted inspection which is due next term. - Bouncy Castle Replacement: our Kids Bouncy Castle Party hire package (3 hours main hall hire plus use of the bouncy castle) is extremely popular with our community hirers and is a significant source of annual revenue (£8,238.00 year ending 2023). The bouncy castle was purchased as a ‘pre-loved’ item at a cost of £100 nearly 7 years ago and is overdue to be replaced now becoming worn on the base. Comparable inflatables are approximately £1,000 to purchase as new. This will be proposed at the next Trustee meeting. - Washing Machine Purchase: this would be a useful purchase so that centre staff can wash items on the premises e.g. tea-towels, tablecloths, mop heads, broom heads, cleaning cloths, etc as well as Pre-School staff being able to wash children’s bedding, wet clothes, soft toys and resources, aprons, etc. Currently, all washing is carried out by volunteers using their home appliances. - Forest School Area: to ensure the area is usable throughout the year as it was designed for, Trustees will need to address the following: - Area on the chicken coop side and on the Forest School circle side (before the kids allotment) is muddy and can be slippery and grass is struggling to thrive. Solution would be to incorporate areas of woodchip and/or to lay grass protection mesh surfacing. - We have purchased a second hand parachute to act as awning to Forest School Circle area – to provide rain cover and offer UV protection – we need some way of affixing it to the ballcourt and would need to install pole to act as the opposite support. Alternatively, to source quotes from a third party awning company to install sun-sails. - The Stacey Pre-School Fees: For context, the Pre-School opened in April 2022 with self funded fees at £5.00 per hour. This was increased in April 2023 to £5.50 per hour. A canvassing of local pre-schools (Little Bears Forest School, Langstone Community Nursery and Sparkle Lodge) suggests this could realistically be increased to £6.00 per hour to match current local market rates and to _Page 7 of 18_ ensure we remain both viable as a setting e.g. to continue to be able to offer competitive salaries to support quality staff retention. This will translate into an additional annual increase in revenue of £1,500 at the current time. Note: Government funding remains at £4.69 for 3 year olds (ratio of 1:8) and £5.90 for 2 year olds (ratio of 1@5). - John Holland Bequest: Having bequeathed £1,000 to provide benefit to the Community Orchard, Tracey Jones of PCC has suggested that a bench could be purchased using some of this bequest. Our Trustees who volunteer at the Wednesday morning Gardening Club may be able to suggest alternative ideas that may be more necessary and this should be added to the agenda of the next Trustee Meeting. - Upper Hall Studio Flooring: The floor covering is cracked and potentially hazardous in some areas. Although the Association has the funds to replace the top lino, the cracks underneath the floor covering are more significant in that they represent a failing of the underlying screed which falls within the remit of PCC to repair/rectify. - Car Park: the spray painted parking bay lines have been very useful in encouraging service users to use the space with more consideration for all users, where previously parking was haphazard. The lines have been spray painted four times in the last 3 years and currently need re-spraying. To seek quotes from specialist third party contractor to apply industry standard thermo road markings to provide a more permanent solution for bay markings. - Trustees & Volunteers: Arguably the Association is only as strong as its Trustees and Volunteers. Recruiting Trustees, who are able and willing to contribute to the decision making of the Stacey Centre and the Stacey Pre-School, to make decisions that are in the best interests of the charity and its aims and to be available to support the staff employed by the Association remains a challenge. The Pre-School Manager suggested inviting Pre-School parents to become Trustees, which will be beneficial so that the voice of the Pre-School can be heard more clearly. - Staffing Grant: The PCC Staffing Grant is still in the annual sum of £2,500 per year having first been awarded several years ago: with increased inflation over the years, this sum, although welcome, has remained fixed. - Ball Court Surface: This is now largely no longer fit for purpose and the ballcourt usage is confined to very occasional hire from kids party hirers booking the space alongside the Main Hall, or Victory Dogs using the space for dog training purposes during the Summer months as the surface is uneven with tree roots breaking through the tarmac and the surfacing is unforgiving in the event of a fall or trip as it is not a specialist MUGA cushioned surface. Although the Association has PCC permission to re-develop the ballcourt for alternative leisure usage, Trustees were considering whether to re-wild the area which would also fall within PCC’s remit to increase green spaces in the City. However, it appears that the cost to uplift the tarmac which was laid on previous tarmac surfacing and then to re-instate same with a suitable base, sub soil and top soil, as well as decommissioning the floodlights, may be preventative due to high costs involved. An alternative may be to re-surface the area with a specialist MUGA surfacing so that it is usable however, a recent SWOT analysis suggests that the cost would not necessarily generate additional use or hire and Trustees would need to consider if this was an appropriate use of the charity’s funds, assuming PCC are unlikely to fund this adaptation since the ball _Page 8 of 18_ court could not realistically be opened up to the public without a warden manning the area to prevent unauthorised access to the rest of the Centre’s grounds. ## **Final Thanks from the Chair** I am, once again, extremely grateful to our community, our regular hire groups, our staff and my fellow trustees for their support of The Stacey Centre. Most importantly I would like to thank our volunteers, without whom our charity would not be able to provide the excellent service that we do. Specifically, these are: - Our regular Friday Club volunteers: Andra Bacanu, Scott Key, Dawn Jones and Zoe Jones, with a special word of congratulations to Reuben Key who this year won the _Portsmouth Young Volunteer_ award for his support at Friday Club amongst other voluntary work. - Our Wednesday morning Stacey Gardening volunteering team, without whom our orchard and grounds would not be as well maintained and cared for: Richard Allison, Eric Carter, Wesley Eaton, Susanna Fulston, Peta Mcinerney, and Gabriel Orihuela. - With a special mention once again being due this year to Carol Hill, Lynn Collins and Tom Fox all of whom have managed and maintained the gardens in addition to Wednesday Gardening Club and have gone out of their way to support the Pre-School with their endeavours in maintaining the Pre-School allotment and with Tom Fox’s contributions extending to include several essential repair tasks at the Centre. - A further mention is also due to Carol who has become our “chicken whisperer” taking on responsibility for cleaning out, feeding and looking after our chickens as well as providing advice to our team so that our chickens remain healthy and well cared for. - I would also like to thank Dawn Jones for agreeing to act as Independent Examiner of the Accounts once again this year. I would like to thank all of our **Stacey Pre-School staff** : Vicky Collins, Hayley Collins, Justyna Lewandowski, Natasha Jeram, Ethney Brown and Natalie Pinnock for all of their work and planning as they collectively continue to deliver an excellent Early Years Forest School setting that has, in less than two years, become a very successful local pre-school. A special mention is due to Vicky Collins (The Stacey Pre-School Manager and our longest serving member of the Pre-School team) who has developed excellent relationships with all parents and their children and whose continued enthusiasm for our setting has been a contributory factor in the number of children on role increasing each term. I have been very grateful for the advice and support from _Connie Brazier_ ( _Early Years Quality and Sufficiency Officer_ at Portsmouth City Council) who continues to provide sound advice and support to myself and the Pre-School team since the inception of The Stacey Pre-School back in the Summer of 2021. I would like to thank Chris Richards, our PCC Community Centre advisor, for her knowledge of all matters community centre. Finally, I would like to sincerely thank our Centre Manager, Tilly Newton, who has done another wonderful job in managing the Centre, running Friday Club and in providing direction and management support to The Stacey Pre-School. After twelve years of service, I am extremely sorry _Page 9 of 18_ to have had to reluctantly accept her resignation on behalf of the Association, as she leaves to pursue a fresh career challenge. The Association is, however, extremely fortunate in that she has expressed her interest to join the Trustee Committee and I am sure my fellow Trustees will have no hesitation in supporting my nomination of her to the role of Chair, and also in joining me to thank her for all of her efforts over the years in ensuring our community centre remains a thriving Centre for the Community. ## Lynda Bowley **(Chair) The Stacey Community Association** 14.12.23 _Page 10 of 18_ ## **Centre Manager’s Report:** It has been another full year at the Centre and at The Pre-School. I would like to thank all our fantastic volunteers for their continued support over the last year, and our Trustees who have supported me in my role as Manager. ## **Regular Groups & Hires** ## Community Cycle Centre The Community Cycle Centre have two large containers and a small office at the rear of the Stacey Centre. They meet every Saturday 10am – 2pm. The project takes in donations of old unwanted, unloved bikes and restores them back to health. These are given, in return for a small donation to cover costs to members of the public. They also repair bikes and carry out free safety checks to anyone who needs it. The organisation is run and managed by volunteers and is supported by donations. ## The Community Gardeners The Community Gardeners remain constant in numbers, although we are actively seeking additional volunteers to join this friendly group. They have been very busy keeping the Orchard well maintained, as well as weeding to the car park and perimeter, maintaining the sensory garden area and also in helping to manage a small allotment for the children to enjoy. We have also planted over 60 small trees in an unused area which we hope will create a fruiting hedge for the local wildlife with the help of the volunteers at Portsmouth Tree Council. ## Friday Club The Centre’s self hosted fortnightly social club for adults with learning difficulties and additional needs remains popular and well attended. Whilst not providing a significant source of income, this is outweighed by being able to provide a safe and secure social club for our members. We are extremely grateful to our regular Friday Club volunteers, without whom this valuable club would be unable to run. ## Kinetic Dance Academy Kinetic Dance Academy hold various classes at the Stacey Centre for all ages from 2 years up to 18 years of age. ## Victory Dog Training Victory Dog Training provide dog and puppy training classes and obedience training for dogs meeting on Sunday evenings in the Main Hall. ## Enable Ability: The Specialist Playscheme operates throughout school holidays from The Stacey Centre to support families from the local and wider community from postcodes PO1 to PO6 to access an inclusive specialist playscheme for children who have been diagnosed with severe physical disabilities, severe learning difficulties or complex autism. The service addresses the needs of children who require a 1:1 supervision ratio or higher and which cannot be accommodated on other playschemes. The service operates throughout 9 weeks of the school holidays and has exclusive use of the centre and grounds (excluding the dedicated Forest School) from 8am until 4pm. _Page 11 of 18_ ## Winners Church International Portsmouth: Winners Church hold worship services on Wednesday evenings and Sunday mornings as well as holding choir practice on the premises on Saturday afternoons and running a drama group twice monthly on Saturday afternoons from the Lounge. They have recently purchased the Copnor Methodist Church and are anticipating to make this their permanent location by the Summer of 2024. ## Moneyfields Boxing Moneyfields Boxing Club provide a fantastic service for children and young adults and meet at the centre on Monday, Wednesday and Friday evenings. ## Yoga with Jo Jo Florio teaches yoga and meditation on a Friday morning in our upper hall, everyone is welcome at the class and it is suitable for all abilities. ## National Childbirth Trust: NCT are joining the Centre in Spring 2024 to host regular childbirth courses. ## Pregnancy to Parenthood: Hosting workshops and courses for pregnancy and parenthood from Spring 2024. ## Community Social Events & Fund Raising 2023: Our Easter Egg hunt and craft morning was a success, and our _Halloween Trick or Treat_ event in its third year since re-opening after COVID, was the busiest ever with over 300 families attending. In collaboration with The Stacey Pre-School we hosted further fund-raising for the following charities: - Macmillan Coffee Morning - Save The Children (Christmas Jumper Week) - Children in Need ## The Stacey Pre-School: The success of the Stacey Pre-School continues with our staff now welcoming over 40 families each week and with surplus revenue contributing significantly to the financial sustainability of the Association. Development of the Pre-School’s Forest School area including a significant investment in outdoor resources in Summer 2023 has meant that nearly all learning is now conducted outdoors with staff and parents reporting a higher level of engagement across all areas of learning. Our Forest School Association accredited leader joined the team as a permanent team member in September 2023 with a specific remit to pursue Forest School accredited status, and plans for all PreSchool staff to achieve Forest School teacher training in the next 2 years. After 12 years at The Stacey Centre, whilst I am very much looking forward to my new career change, I would like to thank all Trustees for their support during my time as Centre Manager. I will continue to support Friday Club as a volunteer and I have accepted the current Chair’s proposal to nominate me to stand for Chair at this year’s AGM where I can continue to contribute my time and experience to the Centre, the Pre-School and to our community. ## Tilly Newton **Centre Manager The Stacey Community Centre** _15.12.23_ _Page 12 of 18_ ## **Treasurer’s Report:** The Financial End of Year Accounts for year ending March 2023 compared to previous years are as follows ||**y/e 2023**|**y/e 2022**|**y/e 2021**|**y/e 2020**|**y/e 2019**|**y/e 2018**| |---|---|---|---|---|---|---| |Income|143,510|53,660||||| |Grants & Donations|15,578*|39,911||||| |Turnover Total:|**159.088**|**93,571**|**60,580**|**59,120**|**58,923**|**56,996**| |Less Expenditure|120,652|66,006|41,113|53,118|56,812|55,544| |Less Depreciation|7,945|6,228||||| |**Surplus**|**30,491**|**21,337**|**19,467**|**6,002**|**2,111**|**1,452**| *PCC Salary Grant: £ 2,500 Bequest from John Daniels Estate: £ 12,995 ## Reserves Policy: The Association confirms that it has retained approximately 3 months expenses (£ 9,500) to a reserves bank account. ## Lynda Bowley **Acting Treasurer The Stacey Community Association** 13.12.23 ## **: Financial Report** - Copy of Profit & Loss Accounts y/e March 2023 - Copy of Balance Sheet y/e March 2023 - Copy of Independent Examiner’s Report ## **The Stacey Community Association Responsibilities of the Trustees** _The Charity's Trustees are responsible for the preparation of the accounts. The charity is entitled to exemption from Audit under section 145 of the Charities Act 2011, however an independent examiners report is required._ ## _The Trustees acknowledge their responsibilities for_ _a) Ensuring that the charity keeps proper accounting records in accordance with Section 130 of the Act. b) Preparing financial statements that give a true and fair view of the financial health of the charity at the end of the financial year and of it's income and expenditure for the year._ The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) _Accounting and Reporting by Charities’_ issued in March 2005 and present their report with the financial statements of the charity for the year ended 31 March 2023. _Page 13 of 18_ ## **INDEPENDENT EXAMINER’S REPORT** ## **TO THE TRUSTEES OF** ## **THE STACEY COMMUNITY ASSOCIATION** I report on the accounts of the above charity for the year ending 31[st] March 2023, which are set out on the following page. ## **Respective responsibilities of trustee and examiner:** As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, in the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether, particular matters have come to my attention. ## **Basis of the independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view by the accounts. ## **Independent Examiners Statement** In connection with my examination no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or 2. to which, in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Signed: D. Jones Dawn Jones _Page 14 of 18_ ## **The Stacey Community Association - Accounting Year 2022/23 PROFIT & LOSS** ||**Debit**|**Credit**| |---|---|---| |**Turnover**||**143510**| |Group Hire||48419| |Private Function Hire||4542| |Stacey Centre Community Events||4548| |After Hire Cleaning Fee||-150| |Room Security Deposit||1285| |Kids Bouncy Castle Party||8238| |Re-Charges to Hirers||558| |Stacey Pre-School Registration Deposits||400| |Stacey Pre-School - EY Funded - Summer 2022||13762| |Stacey Pre-School - Fee Paying- Summer 2022||3903| |Stacey Pre-School - EY Funded - Autumn 2022||21178| |Stacey Pre-School - Fee Paying- Autumn 2022||4632| |Stacey Pre-School - EY Funded - Spring 2023||26913| |Stacey Pre-School - Fee Paying- Spring 2023||5283| |**add Other Income**||**15578**| |Interest Received||42| |Grant Income||15536| |**less Cost of Sales**|**4615**|| |Pre-School [Snacks] - Cost of Sales|661|| |Cost of Sales: Friday Club & Lunch Club|2982|| |Subcontractor Costs|973|| |**less Administration Expenses**|**24235**|| |Gas & Electric|4954|| |Water|1300|| |Waste Removal|1686|| |Cleaning & Janitorial Supplies|1918|| |Building Repairs & Maintenance|1793|| |Pre-School Expenses|2974|| |Rates|614|| |PPL/PPR Music Licence|489|| |Web Hosting|256|| |Office Equipment|236|| |Internet & Telephone|2671|| |Stationery|1103|| |Sundries|1866|| |Accommodation and Meals|8|| |Advertising and Promotion|147|| _Page 15 of 18_ |Legal and Professional Fees|215|| |---|---|---| |Subscriptions|597|| |Interest Payable|285|| |Insurance|1103|| |Petrol expenses|20|| |**less Staff Costs**|**91802**|| |Staff Salary (Gross Payroll)|87334|| |Staff Pension|3069|| |Staff Uniform|262|| |DBS Check|340|| |Subcontractor Costs - Agency|364|| |Staff Training|432|| |**less Depreciation**|**7945**|| |Depreciation Charge|7777|| |Loss/Gain on Disposal of Capital Asset|168|| |**Operating Profit**||**30491**| |less Drawings||0| |less Profit & Loss journal entries||0| |Retained Profit this period:||30491| |Retained Profit brought forward:||59316| |Distributable Reserves / Retained Profit carried forward:||89807| _Page 16 of 18_ ## **The Stacey Community Association - BALANCE SHEET** ## **Capital Assets** |Computer Equipment Brought Forward|1,261.00| |---|---| |Fixtures and Fittings Brought Forward|16,993.00| |Other Capital Asset Brought Forward|1,633.00| |Stacey Preschool - start up Brought Forward|9,476.00| |Fixtures and Fittings Purchase|4,686.00| |Other Capital Asset Purchase|2,157.00| |Stacey Preschool -|408.00| ||-| |Fixtures and Fittings Disposal|769.00| ||-| |Computer Equipment Depreciation Brought Forward|592.00| ||-| |Fixtures and Fittings Depreciation Brought Forward|5,670.00| ||-| |Other Capital Asset Depreciation Brought Forward|343.00| ||-| |Stacey Preschool - start up Depreciation Brought Forward|2,071.00| ||-| |Computer Equipment Depreciation In Year|393.00| ||-| |Fixtures and Fittings Depreciation In Year|4,358.00| ||-| |Other Capital Asset Depreciation|820.00| ||-| |Stacey Preschool - start up Depreciation In Year|2,207.00| |Depreciation on Disposal of Fixtures and Fittings|461.00| |**Net Book Value**|**19,854.00**| |**Current Assets**|**80,015.00**| |Trade Debtors|1,142.00| |Bank Account: Stacey Community Association Business|| |Account|69,324.00| |Bank Account: STACEY COMMUNIT CL|9,548.00| ## **less Current Liabilities** Bank Account: Business Term Loan **10,061.00** 10,061.00 _Page 17 of 18_ |Net Current Assets|69,954.00|| |---|---|---| |**Total Assets**|**89,807.00**|| |Owner's Equity:||| |**Retained Profit**||**89,807.00**| _Page 18 of 18_