Garden Leys Leighton Buzzard Bedfordshire LU7 3PQ BR DKLANDS Telephone: 01525 851254 Email: secretary@brooklands.org.uk Website: www.brooklandsclub.co.uk Residents Association. EST.196 Registered Charity No. 278354 Uniting Our Community Since 1960 22nd December 2025 Brooklands Residents Association Trustees Re ort for ear endin 31st March 2025 The Trustees present their report together with the financial statement for the Charity for the year ending 31 St March 2025. The Financial Statement has been prepared in accordance with the accounting policy and complies with both the Charities Constitution and applicable law. The Trustees during the year were: MrKARapp Mr R J Stone Mr S Giles Brooklands Residents Association is a registered charity - number: 278347 and is governed by the Constitution of the Association adopted at the Annual General Meeting held on 12th July 1979 and subsequent amendments. (Latest copy attached) The registered address is: Brooklands Hall Garden Leys Leighton Buzzard LU7 3PQ The principal banker for the Association is: Santander 1 Hockliffe Street Leighton Buzzard Bedfordshire LU7 1HG The Years Activity: The main goal financially was to maintain the essential purchases necessary and curtail any non-essential spending. This was achieved with the support of the Committee, by reviewing all expenditure as requested or required and deciding if it was absolutely necessary or if it was required to seek best value for money when selecting a supplier. An ongoing review of all expenses was initiated and is ongoing. Heating and electric continues to be our largest expense and we switched supplier during the year making considerable monthly savings with a dual fuel package via British Gas. The BRA account shows a profit of £2,862 compared to £16,614 in the previous year. Income was increased by £13,890 mainly due to increased lettings of the hall for functions and activities both throughout the day and in the evenings and expenditure was reduced. However, with increased income comes increased cost, however, we were able to reduce this by £5,586 compared to last year. We also took the Commercial decision after consultation with our Registered Accountants to agree a £30,000 write off of Regalsroll's liability to Brooklands. The main expenditures were a structural pillar installed to allow the installation of new doors and windows to our enclosed outside garden area. This was well attended through the Summer by families with young children and pets were allowed in this area, this encouraged several new members. The cumulative cost was: £5,728 Other expenditure included a music system: £1,200, Clearance work of the rear garden and patio area: £777 New Electrics in the main hall, along with IT and phone equipment improvements: £2,363 Funds carried forward in the Association (which includes the written down value of the property) and the write off are now £237,489 The financial aim of Brooklands Residents Association is to continue to promote activities in the hall to provide entertainment and activities for all ages in the Community, at a fair and reasonable rate to maintain a healthy income. The objective of the Charity is to continue to provide recreational facilities for the benefit of the local residents and for use by voluntary organisations. The Association premises have been used by members for a number of different activities including: Dance Practice Rock & Roll Club Monthly Darts Team Pool Team Quiz Nights Disco Nights Bingo Soft play for juniors Entertainment Nights Tea and Coffee group gatherings- Over 60's Festive Events - Easter Bonnet, Father Xmas, etc The premises is also an operational base for the National Blood Transfusion Service when they operate in the area. Additionally, the premises are used as the local Polling Station from time to time, as the need arises. The Charity is administered by an executive committee comprising: President: Mrs L Eggleton Chairman: Mr J Mccormick Secretary: Mr V Trebisacce Hon Treasurer: MrKARapp Other Committee members serving at the date of this report are: Mrs S.Turner, Mrs G Major, Mr A Doyle, Mrs G Major Risk Management: From a financial perspective the club must remain cautious with expenditure and continue to seek best value with only essential purchases. Future Development: The Trustees together with the Committee are continuing to review how the Association may best serve the interest of the Members. The consensus is to operate as normal for the foreseeable future without any changes to our normal activities. Condition of The Property: It is the policy of the Charity to maintain unrestricted funds at a level to meet the ongoing expenditure with the upkeep and maintenance of the Charities property. During the year repairs were made to the roof. Mainly due to the original lead flashing in the gullies not extending far enough into the structure. Large downfalls were causing and overflow and leaks appear in several places. This work was supported by Regalscroll Ltd. We are aware of the ageing heating systems and mindful that we will need to look at solutions to this over the next 12 months. Approval: This report was submitted by the Trustees and signed on their behalf. Mr K A Rapp (Trustee) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR BROOKLANDS RESIDENTS ASSOCIATION Charit Number: 278347 RA & DA THOMPSON 30 HIGH STREET LEIGHTON BUZZARD BEDS LU7 IEA BROOKLANDS RESIDENTS ASSOCIATION Inde endent Examiner's Re ort to the Trustees of Brooklands Residents Association I report on the accounts of the Association for the year ended 31 March 2025, which are set out on pages 3 to 7. Respective responsibilities of Trustees and Examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under S144(2) of the Charities Act 2011 (tlie 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under S145 of the 2011 Act. To follow the procedures laid down in the General Directioiis given by the Commission under S145(5)(B) of the 201 l Act. To state whether particular matters have come to my attention. Basis of Independent Examiner's Report My exainination was carried out in accordance with tlie general directions given by the Charity Commissioner. An examination includes a review of the accounts records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the next statement. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: which give me reasonable cause to believe that in any material respect the requirements. To keep accouiiting records in accordance with Section DI 30 of the 2001 Act. and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 l Act. to which, in Iny opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. DA Thompson Chartered Accountant 30 High Street Leighton Buzzard Beds LU7 IEA filG[z BROOKLANDS RESIDENTS ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THEYEAR ENDED 31 MARCH 2025 Note 31.3.2025 31.3.2024 INCOMING RESOURCES Income from Regalscroll Ltd Subscriptions & Guest Fees Lettings Sundry-Income Activity Receipts 6,964 41,149 200 26 498 5,262 27,891 1,589 26 179 Total Incomin Resources 74,811 60,921 DIRECT CHARITABLE EXPENDITURE Costs of Brooklands Hall Water Rates Repairs and Renewals Insurance Security Expenses Lighting aiid Heating & Cleaiiiiig Depreciation Activity Expenses 1,462 7,375 6,149 4,076 11,781 10,255 26 681 67 779 1,152 3,659 6,031 5,154 25,925 10,908 22 195 75 024 Other Expenditure Independent Examiner's Fees General Expenses Bank Charges Telephone & Internet 1,500 1,250 209 1211 4170 1,800 617 94 TOTAL EXPENDITURE 2511 71949 2,862 30 000 (27,138) 77 535 16,614 Write off due from Regalscroll Ltd Net Movement in Funds during the year Funds Bi"ought Forward ( 16,614) 264 627 281241 FUNDS CARRIED FORWARD 237 489 264 627 BROOKLANDS RESIDENTS ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2025 Note 31.3.2025 31.3.2024 FIXED ASSETS Tangible Assets for use by the Charity CURRENT ASSETS 186,412 196,667 Due from Regalscroll Limited Casli at Bank & in Hand 21,708 31119 53 827. 48,115 22 895 71010 CURRENT LIABILITIES Amounts falling due within one year: Creditors Accruals 1,250 1500 2750 1,250 1800 3050 NET CURRENT ASSETS 51077 67 960 NET ASSETS 237 489 264 627 Represented by: GENERAL FUND 237 489 264 627 ts/k&p/ BROOKLANDS RESIDENTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS ACCOUNT POLICIES Basis of Preparation and Assessment of Going Concern The financial statements have been prepared under the Historical Cost Convention with item recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice" Accounting and Reporting by Charities preparing their account in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. Tangible Fixed Assets for use by the Charity Depreciation is provided as the following annual rates in order to write off each asset over its estimated useful life. Freeliold Property Buildings Improv¢ments to Property Fixtures, Fittings and Equipment Taxation not provided 2% on cost 2% oncost 20% on cost No liability to corporation tax arises as a result of the Associations, charitable status. REGALSCROLL LIMITED The company has a licence to operate the bar and related activities for Brooklands Residents Association, the profits are paid to the Association as a licence fee and are included as income in these accounts. At 31 March 2025 Brooklands Residents Association had advanced £51,708 (2024 - £48,115) to Regalscroll and the company was not in a position to repay tliis advance as a result of losses which had arisen. Brooklands Residents Association has agreed to write off £30,000 of this debt as it is anticipated Regalscroll Limited will not have funds to repay this in the foreseeable future. BROOKLANDS RESIDENTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS ENTERTAINMENT & ASSOCIATION ACTIVITIES Receipts 31.3.2025 31.3.2024 Ticket Sales and Admissions Lottery, Football Tickets etc. 11,992 14 506 26 498 18,616 7563 26 179 Costs Entertainers & Disco's Indoor Games Other Costs 11,146 3,271 12 264 26 681 14,255 1,813 6127 22 195 TANGIBLE FIXED ASSETS Freehold Pro er Buildings Fittiiigs &lm rovements ￿￿rnent TOTAL Cost As at 1.4.2024 44 260 503 730 99 232 647 222 As at 31.3.2025 44 260 503 730 99 232 647 222 Depreciation As at 1.4.2024 Provision 353,373 9743 97,182 512 450,555 10255 As at 31.3.2025 363 116 97 694 460 810 Net Book Value As at 31.3.2024 44 260 150357 2050 196 667 As at 31.3.2025 44 260 140 614 1538 186412 BROOKLANDS RESIDENTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS TRUSTEES AND COMMITTEE MEMBERS EXPENSES No expenses or payments were made to the Trustees or Committee members during the year. STAFF COSTS The staff costs were; 2024 2023 Wages aiid Salaries nil nil The Charity has no employees. Brooklands Residents Association 31.3.2025 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR BROOKLANDS RESIDENTS ASSOCIATION Charit Number: 278347 RA & DA THOMPSON 30 HIGH STREET LEIGHTON BUZZARD BEDS LU7 IEA BROOKLANDS RESIDENTS ASSOCIATION Inde endent Examiner's Re ort to the Trustees of Brooklands Residents Association I report on the accounts of the Association for the year ended 31 March 2025, which are set out on pages 3 to 7. Respective responsibilities of Trustees and Examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under S144(2) of the Charities Act 2011 (tlie 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under S145 of the 2011 Act. To follow the procedures laid down in the General Directioiis given by the Commission under S145(5)(B) of the 201 l Act. To state whether particular matters have come to my attention. Basis of Independent Examiner's Report My exainination was carried out in accordance with tlie general directions given by the Charity Commissioner. An examination includes a review of the accounts records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the next statement. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: which give me reasonable cause to believe that in any material respect the requirements. To keep accouiiting records in accordance with Section DI 30 of the 2001 Act. and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 l Act. to which, in Iny opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. DA Thompson Chartered Accountant 30 High Street Leighton Buzzard Beds LU7 IEA filG[z BROOKLANDS RESIDENTS ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THEYEAR ENDED 31 MARCH 2025 Note 31.3.2025 31.3.2024 INCOMING RESOURCES Income from Regalscroll Ltd Subscriptions & Guest Fees Lettings Sundry-Income Activity Receipts 6,964 41,149 200 26 498 5,262 27,891 1,589 26 179 Total Incomin Resources 74,811 60,921 DIRECT CHARITABLE EXPENDITURE Costs of Brooklands Hall Water Rates Repairs and Renewals Insurance Security Expenses Lighting aiid Heating & Cleaiiiiig Depreciation Activity Expenses 1,462 7,375 6,149 4,076 11,781 10,255 26 681 67 779 1,152 3,659 6,031 5,154 25,925 10,908 22 195 75 024 Other Expenditure Independent Examiner's Fees General Expenses Bank Charges Telephone & Internet 1,500 1,250 209 1211 4170 1,800 617 94 TOTAL EXPENDITURE 2511 71949 2,862 30 000 (27,138) 77 535 16,614 Write off due from Regalscroll Ltd Net Movement in Funds during the year Funds Bi"ought Forward ( 16,614) 264 627 281241 FUNDS CARRIED FORWARD 237 489 264 627 BROOKLANDS RESIDENTS ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2025 Note 31.3.2025 31.3.2024 FIXED ASSETS Tangible Assets for use by the Charity CURRENT ASSETS 186,412 196,667 Due from Regalscroll Limited Casli at Bank & in Hand 21,708 31119 53 827. 48,115 22 895 71010 CURRENT LIABILITIES Amounts falling due within one year: Creditors Accruals 1,250 1500 2750 1,250 1800 3050 NET CURRENT ASSETS 51077 67 960 NET ASSETS 237 489 264 627 Represented by: GENERAL FUND 237 489 264 627 ts/k&p/ BROOKLANDS RESIDENTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS ACCOUNT POLICIES Basis of Preparation and Assessment of Going Concern The financial statements have been prepared under the Historical Cost Convention with item recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice" Accounting and Reporting by Charities preparing their account in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. Tangible Fixed Assets for use by the Charity Depreciation is provided as the following annual rates in order to write off each asset over its estimated useful life. Freeliold Property Buildings Improv¢ments to Property Fixtures, Fittings and Equipment Taxation not provided 2% on cost 2% oncost 20% on cost No liability to corporation tax arises as a result of the Associations, charitable status. REGALSCROLL LIMITED The company has a licence to operate the bar and related activities for Brooklands Residents Association, the profits are paid to the Association as a licence fee and are included as income in these accounts. At 31 March 2025 Brooklands Residents Association had advanced £51,708 (2024 - £48,115) to Regalscroll and the company was not in a position to repay tliis advance as a result of losses which had arisen. Brooklands Residents Association has agreed to write off £30,000 of this debt as it is anticipated Regalscroll Limited will not have funds to repay this in the foreseeable future. BROOKLANDS RESIDENTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS ENTERTAINMENT & ASSOCIATION ACTIVITIES Receipts 31.3.2025 31.3.2024 Ticket Sales and Admissions Lottery, Football Tickets etc. 11,992 14 506 26 498 18,616 7563 26 179 Costs Entertainers & Disco's Indoor Games Other Costs 11,146 3,271 12 264 26 681 14,255 1,813 6127 22 195 TANGIBLE FIXED ASSETS Freehold Pro er Buildings Fittiiigs &lm rovements ￿￿rnent TOTAL Cost As at 1.4.2024 44 260 503 730 99 232 647 222 As at 31.3.2025 44 260 503 730 99 232 647 222 Depreciation As at 1.4.2024 Provision 353,373 9743 97,182 512 450,555 10255 As at 31.3.2025 363 116 97 694 460 810 Net Book Value As at 31.3.2024 44 260 150357 2050 196 667 As at 31.3.2025 44 260 140 614 1538 186412 BROOKLANDS RESIDENTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS TRUSTEES AND COMMITTEE MEMBERS EXPENSES No expenses or payments were made to the Trustees or Committee members during the year. STAFF COSTS The staff costs were; 2024 2023 Wages aiid Salaries nil nil The Charity has no employees. Brooklands Residents Association 31.3.2025