Garden Leys Leighton Buzzard Bedfordshire LU7 3PQ BR -KLANDS Telephone: 01525 851254 Email: secretary@brooklands.org.uk Website: www.brooklandsclub.co.uk Residents AssociLltion. EST.19 Registered Charity No. 278354 Uniting Our Community Since 1960 21st January 2025 Brooklands Residents Association Trustees Re ort for ear endin 31st March 2024 The Trustees present their report together with the financial statement for the Charity for the year ending 31 St March 2024. The Financial Statement has been prepared in accordance with the accounting policy and complies with both the Charities Constitution and applicable law. The Trustees during the year were: MrKARapp Mr R J Stone Mr S Giles - joined 3011112023 following the resignation of Mr A Quinn Brooklands Residents Association is a registered charity - number: 278347 and is governed by the Constitution of the Association adopted at the Annual General Meeting held on 12th July 1979 and subsequent amendments. (Latest copy attached) The registered address is: Brooklands Hall Garden Leys Leighton Buzzard LU7 3PQ The principal banker for the Association is: Santander 1 Hockliffe Street Leighton Buzzard Bedfordshire LU71HG The Years Activity: The main goal financially was to maintain the essential purchases necessary and curtail any non-essential spending. This was achieved with the support of the Committee, by reviewing all expenditure as requested or required and deciding if it was absolutely necessary or if it was required to seek best value for money when selecting a supplier. An ongoing review of all expenses was initiated and is ongoing. Heating and electric continues to be our largest expense so we will plan to review savings in these areas in the coming year (when contracts expire) with a review of suppliers and cost saving measures in the club. The BRA account shows a deficit of £16,614 compared with £15,146 in the previous year, but this is after a depreciation figure of £10,908, most of which relates to buildings which are being written off over 50 years. The main expenditures were a new fridge: £2,563, the building of the garden area £1,640 and electrical works that were desperately required to bring the old fuse boards up to date and compliant: £2,745 Promotion of the hall hirings and club activities showed a 17 % increase bringing income of £26,179 compared to £21,802 the previous year. Insurance is a major expense so we will be reviewing this with alternative companies in the coming year. The financial aim of Brooklands Residents Association is to continue to promote activities in the hall to provide entertainment and activities for all ages in the Community, at a fair and reasonable rate to maintain a healthy income. The objective of the Charity is to continue to provide recreational facilities for the benefit of the local residents and for use by voluntary organisations. The Association premises have been used by members for a number of different activities including: Dance Practice Rock & Roll Club Monthly Darts Team Pool Team Quiz Nights Disco Nights Bingo Soft play for juniors Entertainment Nights Tea and Coffee group gatherings - Over 60's Carnival preparation for the Association float Festive Events - Easter Bonnet, Father Xmas, etc The premises is also an operational base for the National Blood Transfusion Service when they operate in the area. Additionally, the premises are used as the local Polling Station from time to time, as the need arises. The Charity is administered by an executive committee comprising: President: Mrs L Eggleton Chairman: Mr J Mccormick Secretary: Mr V Trebisacce Hon Treasurer: MrKARapp Other Committee members serving at the date of this report are: Mrs P. Williamson, Mrs S.Turner, Mrs G Major, Mr A Doyle Financlal Update: Regal Scroll Ltd who operate the bar within the Charity premises had reduced takings over the financial year and were not in a position to make a donation to Brooklands Residents Association, which it has made in some previous years. The financial statement for the Association shows: Income: Expenditure: £60,921 £77,535 Result = shortfall: -£16 614 Funds carried forward in the Association (which includes the written down value of the property) are now £264,267 Risk Management: From a financial perspective the club must remain cautious with expenditure and continue to seek best value with only essential purchases. From an Energy perspective a review of the main windows and doors in the club is to be investigated with a possibility to raise funds to have these replaced, thus saving heating costs. Cosmetic Improvements: A secure garden area was added to enable members to sit outside in a safe and secure area.. Volunteers assisted in making the gardens and outside areas, attractive and inviting. Future Development: The Trustees together with the Committee are continuing to review how the Association may best serve the interest of the Members. The consensus is to operate as normal for the foreseeable future without any changes to our normal activities. Condition of The Property: It is the policy of the Charity to maintain unrestricted funds at a level to meet the ongoing expenditure with the upkeep and maintenance of the Charities property. Approval: This report was submitted by the Trustees and signed on their behalf. Mr K A Rapp (Trustee) FINANCIAL STATEMENT FOR THE YLAR ENDED 31 I￿RCH 2024 FOR BROOKLANDS RESIDENTS ASSOCIATION hgri Number: 278347 RA & DA THOMPSON 30 HIC.H STREET LEIGHTON BUZZARD BF.DS LU7 ILA BROOKLAf4DS RESIDENTS ASSOCIATION Inde endcnt Examiner's Re ort to the TTU5tees of Brooklands Residents Association I report on the accounts of the Association for the year ended 31 March 2024, which are gei our on pages 3 to 7. Respective regponsibilitiey of Trustees and Examiner The Chariry'g Trustees are I'espoi)sible loi. the pi'eparation of the accoiints. The Charity's Truslees coiisider ihai an audit is not required foi. tliis vcar under S144(2) of rhe Charities Act 2011 (the 201 I Aci) and thai an independent exainination is iieeded. 11 is my responsibility to.. Examine ilie accounts under S145 of the 2011 Act. To follow the procedures laid down in the Geiieral Directions given by the Commission uiider Sl 45{5}(B) of the 201 l Act. To gtate whether partlCLilar matters have come to mv attenlioll. Basis of independent Examincr's Report My exaininaiion was ¢arried oiit ii) accordaiice ivith the general directions ￿1Ven by tl)e Charity Commissioner. An exainination includes a review of the accounts records kept by the Charitv and a Comparison ol'the accounts presented ivitli those r¢cords. It also includes consideration of any unusual itcms or disclosures in ihe accounL£. ai)d seeking explanations from yoii as Trustees concerning any such Inatters. The procedures undertakeii do not provide all tlie eiridence that would be required in an audiL and coiisequently no opinion is given as to whether the aLcounts pre*nt a ￿rue and fair view" and tlie report is limited to those Inatters set out in tl)e next slatLmeiit. ItEdependeThl Examiner's Statememt In conncction wilh Iny exainination. no matter has coine to Inj attention- whieh give me reasonable Cause to believe that in any material respect ihe requirements. To keep aceounting records in accordaiice with Section DI )0 of the 2001 Act,. and To prepar¢ accounis whicli accord witli the accounting records and coinply with the accounting requir¢inents of the 201 l Act. to wliich. in my opinion, atteniion should be drawn in order to enable a PToper uiidersianding f the accounts EO be rea¢lied. DA Tliomp50n Cliariered Accountant 30 High SirLet Leighton Buzzard Beds LU7 ICA BROOKLANDS RESIDENTS ASSOCIATION STA'fEMENT OF FINANCIAL ACTIVITIES FOR THEYEAR F,NDED 31 MARCH 2024 Note 31.3.2024 31.3.2023 INCOMING RESOURCF.S Income from Regalsci'oll Ltd Subscriptions & Giiesi Fees Lettiiigs Sundry -IIicoTne Activity Receipts 5.262 27.891 1,589 26.179 4.261 21.315 356 21 Total Ineomin Resources 47,734 DIRECT CHARIT ABLE EXPENDITURE Costs ot Brooklands Ha]1 Waier Rates Repairs and Renewals Insiiraiicc Sccurity Expenses LightinfN and Heating & Cleaning Depreciation Acrivity Expeiises 1,152 1,026 2.663 2.611 5,045 19.603 11.045 6.031 5,154 25.925 l a.908 75.014 60.642 Other Expenditure Independent Examiner's Fe¢5 Geiieral Expeiises Bank Charges 1,800 617 94 1,500 641 97 2.238 TOTAL EXPENDITURE 77.5i5 Net Movement in Fund5 during tbe year (16,614) ( 15,146 riinds Brougiht Forward 281241 296.J87 FUNDS CARRIED FORW ARD 264 627 281241 BROQKI,ANDS RESIDENTS ASSOCIATI BALANCE SHEET AS AT 31 MARCH 2024 Note 31.3.2024 31.3.2023 FIXED ASSETS Tangible Assets for use by the Cliarily 196.667 205,012 CURRENT ASSETS Due from Regalscroll Limited Cash at Bank & in Hand 48,115 71.010 CURRENT LIABILITIES Amuunts falling due within one year.. Creditors Accruals 1,250 1.659 050 3.159 NET CURRENT A ETS 229 NET ASSETS 281241 Represented by.. GENEILIL FUND 264 627 281.241 BROOKLANDS RESIDF.NTS ASSOCIATION NOTES TO THE FINANCIAL STATF.MENTS ACCOUNT POLICIES Basis of Preparatioll and Assessment of Going Comee The financial ststeinents have been prepared under the Histori¢al Cost Convention with item reLogiii5cd ai Cost or transactioii value uiiless otherwise staled in the relevant notes to these accouiits. The financial st(Lteinents have been prepared in aceordance with the Statemeiit of RecDnimeiided PracliLe: Accouiiting and Reporting by Charities preparing their account in accordance with the Financial Reportiiig Siandard applicable in the UK and Republi¢ of Ireland (FRS 102) issued on 16 July 2014 aiid tlie Fiiiancial Reponingi Standard applicable in the United Kingdom and Republic of Irelaiid {fRS 1021 and the Charities Act 2011. Tangible Fix¢d Assets for use by the Charity D¢preciation is provided as the following annual rates in order io write off each asset over its estimated useful life. Fi'eehold Property Buildings Improvenients to Properly Fixtures, Fittings and Equipment not provided 2% oncost 2 /0 on cost 20fj/0 on cost Taxation No liability to corporation tax arises as a result of the Associations, chariiable status. REGALSCROLL LIMITED The compaiiy lias a IiLenc¢ to operate (lie bar and ielated activities for Brooklands Residenis Associatioii, the profits are paid to the Association as 2 licence fee and are included as income In Iliese acoouiiis. Ai 31 March 2024 Brooklands Residents Association had advanced £48.115 (2023 £38,501) to Regal%croll and tlie company Tiot in a p05ilioii to repay ihis advance as a result of los.%es which had arisen. It is anticipated tliat profits sliould arise in future year% which will ei)able repaymenl and so no provision has been Inade for the possible non-payment ot. tliis debi. BROOKLANDS RESIDEIYTS ASSOCIATION NOTES TO THE FINANCIAL ST ATEMENTS ENTERTAINMEP4T & ASSOCIATION ACTIVITIES 31.3.2024 31.3.2023 Receipts Ticket Sales and Admissions Pool Table Lottery, Football Tickels ei¢. 18,616 2,921 4.642 26.179 16,673 3.416 21.802 Costs Lntertaintrs & Disco's P¢rforming Righis Levy Iiidoor Gamcs Lottery & Football Sundry Costs 14.255 772 12,974 1,398 1,437 1,438 4,488 867 TANGIBLE FIXED ASSETS Prn &lm ruvem Cost As at 1.4.2023 Additions 44,260 503.7JO 96.669 644,659 2.563 As at 31.3.2024 i03 730 647 222 Depreciation As at 1.4.2023 Provision 343,630 96.017 439,647 As ar 31.3.2024 353 373 45055) Net Book. Value As at 31.3.2024 150357 196667 As ai 31.3.2023 160 100 652 205012 BROOKLANDS RESIDENTS A OCIATION NOTES TO THE FINANCIAL STATEMENTS TRUSTEES AND COMMITTEE MEMBERS F.XPENSES No expenses or payments were rnade to ihe Trusiees or Committee meME￿[S during the year. STAFF COSTS The siaff eostg were- 2024 2023 Wages aiid Salaries Th¢ Cliarity lia% iio thnploye¢s. Brookl2nds R¢sKlents A*￿￿110￿ 315 2Q24 FINANCIAL STATEMENT FOR THE YLAR ENDED 31 I￿RCH 2024 FOR BROOKLANDS RESIDENTS ASSOCIATION hgri Number: 278347 RA & DA THOMPSON 30 HIC.H STREET LEIGHTON BUZZARD BF.DS LU7 ILA BROOKLAf4DS RESIDENTS ASSOCIATION Inde endcnt Examiner's Re ort to the TTU5tees of Brooklands Residents Association I report on the accounts of the Association for the year ended 31 March 2024, which are gei our on pages 3 to 7. Respective regponsibilitiey of Trustees and Examiner The Chariry'g Trustees are I'espoi)sible loi. the pi'eparation of the accoiints. The Charity's Truslees coiisider ihai an audit is not required foi. tliis vcar under S144(2) of rhe Charities Act 2011 (the 201 I Aci) and thai an independent exainination is iieeded. 11 is my responsibility to.. Examine ilie accounts under S145 of the 2011 Act. To follow the procedures laid down in the Geiieral Directions given by the Commission uiider Sl 45{5}(B) of the 201 l Act. To gtate whether partlCLilar matters have come to mv attenlioll. Basis of independent Examincr's Report My exaininaiion was ¢arried oiit ii) accordaiice ivith the general directions ￿1Ven by tl)e Charity Commissioner. An exainination includes a review of the accounts records kept by the Charitv and a Comparison ol'the accounts presented ivitli those r¢cords. It also includes consideration of any unusual itcms or disclosures in ihe accounL£. ai)d seeking explanations from yoii as Trustees concerning any such Inatters. The procedures undertakeii do not provide all tlie eiridence that would be required in an audiL and coiisequently no opinion is given as to whether the aLcounts pre*nt a ￿rue and fair view" and tlie report is limited to those Inatters set out in tl)e next slatLmeiit. ItEdependeThl Examiner's Statememt In conncction wilh Iny exainination. no matter has coine to Inj attention- whieh give me reasonable Cause to believe that in any material respect ihe requirements. To keep aceounting records in accordaiice with Section DI )0 of the 2001 Act,. and To prepar¢ accounis whicli accord witli the accounting records and coinply with the accounting requir¢inents of the 201 l Act. to wliich. in my opinion, atteniion should be drawn in order to enable a PToper uiidersianding f the accounts EO be rea¢lied. DA Tliomp50n Cliariered Accountant 30 High SirLet Leighton Buzzard Beds LU7 ICA BROOKLANDS RESIDENTS ASSOCIATION STA'fEMENT OF FINANCIAL ACTIVITIES FOR THEYEAR F,NDED 31 MARCH 2024 Note 31.3.2024 31.3.2023 INCOMING RESOURCF.S Income from Regalsci'oll Ltd Subscriptions & Giiesi Fees Lettiiigs Sundry -IIicoTne Activity Receipts 5.262 27.891 1,589 26.179 4.261 21.315 356 21 Total Ineomin Resources 47,734 DIRECT CHARIT ABLE EXPENDITURE Costs ot Brooklands Ha]1 Waier Rates Repairs and Renewals Insiiraiicc Sccurity Expenses LightinfN and Heating & Cleaning Depreciation Acrivity Expeiises 1,152 1,026 2.663 2.611 5,045 19.603 11.045 6.031 5,154 25.925 l a.908 75.014 60.642 Other Expenditure Independent Examiner's Fe¢5 Geiieral Expeiises Bank Charges 1,800 617 94 1,500 641 97 2.238 TOTAL EXPENDITURE 77.5i5 Net Movement in Fund5 during tbe year (16,614) ( 15,146 riinds Brougiht Forward 281241 296.J87 FUNDS CARRIED FORW ARD 264 627 281241 BROQKI,ANDS RESIDENTS ASSOCIATI BALANCE SHEET AS AT 31 MARCH 2024 Note 31.3.2024 31.3.2023 FIXED ASSETS Tangible Assets for use by the Cliarily 196.667 205,012 CURRENT ASSETS Due from Regalscroll Limited Cash at Bank & in Hand 48,115 71.010 CURRENT LIABILITIES Amuunts falling due within one year.. Creditors Accruals 1,250 1.659 050 3.159 NET CURRENT A ETS 229 NET ASSETS 281241 Represented by.. GENEILIL FUND 264 627 281.241 BROOKLANDS RESIDF.NTS ASSOCIATION NOTES TO THE FINANCIAL STATF.MENTS ACCOUNT POLICIES Basis of Preparatioll and Assessment of Going Comee The financial ststeinents have been prepared under the Histori¢al Cost Convention with item reLogiii5cd ai Cost or transactioii value uiiless otherwise staled in the relevant notes to these accouiits. The financial st(Lteinents have been prepared in aceordance with the Statemeiit of RecDnimeiided PracliLe: Accouiiting and Reporting by Charities preparing their account in accordance with the Financial Reportiiig Siandard applicable in the UK and Republi¢ of Ireland (FRS 102) issued on 16 July 2014 aiid tlie Fiiiancial Reponingi Standard applicable in the United Kingdom and Republic of Irelaiid {fRS 1021 and the Charities Act 2011. Tangible Fix¢d Assets for use by the Charity D¢preciation is provided as the following annual rates in order io write off each asset over its estimated useful life. Fi'eehold Property Buildings Improvenients to Properly Fixtures, Fittings and Equipment not provided 2% oncost 2 /0 on cost 20fj/0 on cost Taxation No liability to corporation tax arises as a result of the Associations, chariiable status. REGALSCROLL LIMITED The compaiiy lias a IiLenc¢ to operate (lie bar and ielated activities for Brooklands Residenis Associatioii, the profits are paid to the Association as 2 licence fee and are included as income In Iliese acoouiiis. Ai 31 March 2024 Brooklands Residents Association had advanced £48.115 (2023 £38,501) to Regal%croll and tlie company Tiot in a p05ilioii to repay ihis advance as a result of los.%es which had arisen. It is anticipated tliat profits sliould arise in future year% which will ei)able repaymenl and so no provision has been Inade for the possible non-payment ot. tliis debi. BROOKLANDS RESIDEIYTS ASSOCIATION NOTES TO THE FINANCIAL ST ATEMENTS ENTERTAINMEP4T & ASSOCIATION ACTIVITIES 31.3.2024 31.3.2023 Receipts Ticket Sales and Admissions Pool Table Lottery, Football Tickels ei¢. 18,616 2,921 4.642 26.179 16,673 3.416 21.802 Costs Lntertaintrs & Disco's P¢rforming Righis Levy Iiidoor Gamcs Lottery & Football Sundry Costs 14.255 772 12,974 1,398 1,437 1,438 4,488 867 TANGIBLE FIXED ASSETS Prn &lm ruvem Cost As at 1.4.2023 Additions 44,260 503.7JO 96.669 644,659 2.563 As at 31.3.2024 i03 730 647 222 Depreciation As at 1.4.2023 Provision 343,630 96.017 439,647 As ar 31.3.2024 353 373 45055) Net Book. Value As at 31.3.2024 150357 196667 As ai 31.3.2023 160 100 652 205012 BROOKLANDS RESIDENTS A OCIATION NOTES TO THE FINANCIAL STATEMENTS TRUSTEES AND COMMITTEE MEMBERS F.XPENSES No expenses or payments were rnade to ihe Trusiees or Committee meME￿[S during the year. STAFF COSTS The siaff eostg were- 2024 2023 Wages aiid Salaries Th¢ Cliarity lia% iio thnploye¢s. Brookl2nds R¢sKlents A*￿￿110￿ 315 2Q24