Brooklands Residents Association Garden Leys Leighton Buzzard Bedfordshire LU7 3PQ Charity Number: 278347 ## **Brooklands Residents Association** ## Trustees Report for year ending: 31[st] March 2023 The Trustees present their report together with the financial statement for the Charity for the year ending 31[st] March 2023. The Financial Statement has been prepared in accordance with the accounting policy and complies with both the Charities Constitution and applicable law. The Trustees during the year were: Mr K A Rapp Mr R J Stone Mr A Quinn Brooklands Residents Association is a registered charity – number: 278347 and is governed by the Constitution of the Association adopted at the Annual General Meeting held on 12[th] July 1979 and subsequent amendments. The registered address is: Brooklands Hall Garden Leys Leighton Buzzard LU7 3PQ The principal banker for the Association is: Santander 1 Hockliffe Street Leighton Buzzard Bedfordshire LU7 1HG The object of the Charity is to provide recreational facilities for the benefit of the local residents and for use by voluntary organisations. The Association premises have been used by members for a number of different activities including: Dance Practice Rock & Roll Club Monthly Darts Team Pool Team Quiz Nights Disco Nights Bingo Soft play for juniors Entertainment Nights Tea and Coffee group gatherings – Over 60’s Carnival preparation for the Association float Festive Events – Easter Bonnet, Father Xmas, etc The Association premises are also used by various other local organisations as a venue for their activities. The premises is also an operational base for the National Blood Transfusion Service when they operate in the area. Additionally, the premises are used as the local Polling Station from time to time, as the need arises. The Charity is administered by an executive committee comprising: President: Mrs L Eggleton Chairman: Mr R Hercock Secretary: Mrs A Hercock Hon Treasurer: Mrs A Del Greco Other Committee members serving at the date of this report are: Mrs S Harding, Mr C Major, Mr J McCormick, Mr R Silvester, Mr A Beauvoisin ## **Financial Update:** Following Covid we found that members were slow to return to the club, however, this did steadily increase as the year progressed. Regal Scroll Ltd who operate the bar within the Association premises had reduced takings over the financial year and were not in a position to make a donation to Brooklands Residents Association, which it has made in previous years. In fact at 31[st] March 2023 the Charity had advanced £38,501 to Regalscroll and the Company was not in a position to repay this advance as a result of losses which had arisen. It is anticipated that profits should arise in future years which will enable repayment to the Charity. The financial statement for the Association shows: Income: £47,734 Expenditure: £62,880 Result = shortfall: -£15,146 Funds carried forward in the Association (which includes the written down value of the property) are now £281,241. ## **Risk Management:** Due to the slow return of members to the club, only routine, preventative and reactive maintenance as required during the financial year was carried out. Full evaluation was made of the Fire Safety System with an audit completed and the report presented to us on the 16[th] March 2023. It was fully agreed by the Committee to proceed with all the requirements and installation of a new Fire System to take place in the 2[nd] half of 2023. ## **Cosmetic Improvements:** No internal cosmetic changes were made. Volunteers assisted in making the gardens and outside areas, attractive and inviting. ## **Future Development:** The Trustees together with the Committee are continuing to review how the Association may best serve the interest of the Members. The consensus is to operate as normal for the foreseeable future without any changes to our normal activities. ## **Condition of The Property:** It is the policy of the Charity to maintain unrestricted funds at a level to meet the ongoing expenditure with the upkeep and maintenance of the Charities property. Approval: This report was submitted by the Trustees and signed on their behalf. Mr K A Rapp (Trustee) FOR FOR Chari IL4 & DA THOMPSON 30 HIGH STrEET LEIGEfoN BUZZA￿ BEDS LU7 IEA ON Ind ndent EX￿lIner'S Re I report on the a￿ullts of the Association for the year ended 31 Majrh 2023. which are set out on pages3 to 7. Re8pe¢tiYe responsibllitles of Trustee8 and Eumlner The Charity's Trnstees are responsible for the preparation of tk accounts. The Chartty's Trustees ￿nStd¢rth&t an audxt is not required forthis year under S144(2) ofthe Charities Act 2011 (the 2011 Act) and that an ind¢pend¢nt ¢xamination is needed. It is my responsil>ilty to: Examine the acwunts ulldv S145 of the 2011 A¢L To follow the procedurts laid down in the GeTml Directioos given by the Commission under S145(5XB) of the 20II Ac£ To sthts whrther particular matters have come to my attention. B•811 of Independent E￿Ille￿$ Rep)rt My examlnalion was carried out in accor￿ with the general diTerAions given by the Charity Commissioner. An WAamiDation includes a review of the aC￿Unts records kept by the Charity and comparison of the acc4)unts presented with thos¢ records. It also includ¢5 consideration of any unusual items or disclosures in the account4 and seeking explanations from you as Trustees Conconing any such matters. The procedures undertaken do not provide all the evidence that would be rquired in an audiL and consquentty no opinion is gxven as to Wheth￿ the accounts present a fair vievP' and the report is limited to those matteTS Set out in the next statemenL Inde￿ndent Examiner's Statsment In conn￿tIon with my examinatio￿ no matter has c(fjn¢ to my attentioo: which give me reasonable cause to believe that in any materiaI reSp￿t the requiremen To keep accoiintin8 records in accordance with Se¢tion D130 of the 2001 A¢ and To prepare accounts which acc(￿ wtth the accounting T￿ordS and c￿llp￿ with the accounting requirements of the 2011 ACL to whicK in my Opinio￿ attention sikn)uld be drawn in order to enable a proper understanding of the actounts to be reach￿. DA Thompson 30 Hi8b Street IAighton BuzTArd Beds LU7 IEA 16l*vS SRE uo STATEMENf OF FINAN ENDED 31 Ac Note IJ2023 so Income from Regal8croll ]Ad SubsGriptioDs t&ttings Guest Fees Covid Grants Sundry-lncome Aetivity Re¢eipts 4,078 21J15 183 4.015 18.787 18.245 1207 97 356 47,734 56229 Costs of Brilty to: Examine the acwunts ulldv S145 of the 2011 A¢L To follow the procedurts laid down in the GeTml Directioos given by the Commission under S145(5XB) of the 20II Ac£ To sthts whrther particular matters have come to my attention. B•811 of Independent E￿Ille￿$ Rep)rt My examlnalion was carried out in accor￿ with the general diTerAions given by the Charity Commissioner. An WAamiDation includes a review of the aC￿Unts records kept by the Charity and comparison of the acc4)unts presented with thos¢ records. It also includ¢5 consideration of any unusual items or disclosures in the account4 and seeking explanations from you as Trustees Conconing any such matters. The procedures undertaken do not provide all the evidence that would be rquired in an audiL and consquentty no opinion is gxven as to Wheth￿ the accounts present a fair vievP' and the report is limited to those matteTS Set out in the next statemenL Inde￿ndent Examiner's Statsment In conn￿tIon with my examinatio￿ no matter has c(fjn¢ to my attentioo: which give me reasonable cause to believe that in any materiaI reSp￿t the requiremen To keep accoiintin8 records in accordance with Se¢tion D130 of the 2001 A¢ and To prepare accounts which acc(￿ wtth the accounting T￿ordS and c￿llp￿ with the accounting requirements of the 2011 ACL to whicK in my Opinio￿ attention sikn)uld be drawn in order to enable a proper understanding of the actounts to be reach￿. DA Thompson 30 Hi8b Street IAighton BuzTArd Beds LU7 IEA 16l*vS SRE uo STATEMENf OF FINAN ENDED 31 Ac Note IJ2023 so Income from Regal8croll ]Ad SubsGriptioDs t&ttings Guest Fees Covid Grants Sundry-lncome Aetivity Re¢eipts 4,078 21J15 183 4.015 18.787 18.245 1207 97 356 47,734 56229 Costs of Br