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2022-03-31-accounts

Registered Charity Number: 278336

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

CONTENTS TO THE FINANCIAL STATEMENTS

Page
Trustees’ Report 2 – 11
Statement of Trustees’ Responsibilities 12
Statement of Financial Activities 13
Balance Sheet 14
Notes to the Financial Statements 15 - 23
Independent Examiner’s Report 24

Page 1

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

CHARITY INFORMATION

FOR THE YEAR ENDED 31 MARCH 2022

Trustees

Mr Alec Black Chairman Mrs Deborah Farnfield Vice Chairman Mrs Karen Roberts Vice Chairman Mr Jeremy Malkinson Treasurer Mr Tim Penfold Mr Chris Barrett Mr Ian Perkins

Association Secretary

Mrs Helen Craik

Vice Presidents

Mrs Pat Murray Mrs Rosemary Peters Mrs Sylvia Livsey

Patrons Mrs Flo Jacob Mr Peter Prior

Key Management Personnel

Playground Manager – G Warrington Head of Engagement and Fundraising – K Hanks

Independent Examiners

Crowe U.K. LLP Aquis House 49-51 Blagrave Street Reading Berkshire RG1 1PL

Bankers

Barclays Bank Plc Apex Plaza, 4[th] Floor Forbury Road Reading RG1 1AX

Principal Office 7 Summerleaze Road Maidenhead Berkshire SL6 8SP

Page 2

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their report together with the financial statements for the year ended 31 March 2022 under the Charities Act 2011, together with the financial statements for the year.

The Board confirms that the latter comply with the requirements of the Charities Act 2011, the Charity’s Constitution and the Charities SORP FRS 102 (2015).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The governing instrument is the Constitution of Thames Valley Adventure Playground Association (TVAP), dated the 16 July 1979, and amended on the 7 March 2007 and 17 June 2019. TVAP is administered, in conformity with the provisions of the Constitution, by the Board of Trustees, who are constituted as the trustees of the charity. The charity registration number is 278336.

Method of Appointment and Composition of the Board of Trustees

The Board of Trustees and the officers of the association are elected by the members of the association in a general meeting to direct and manage the charity’s affairs. All officers are trustees, and all trustees must be members of the association. The Board of Trustees consists of the three offices (Chairman, ViceChairman and Treasurer) plus a number of other trustees being not less than two and not more than four in number. The Chairman of the Association is also Chairman of the Board.

Induction and Training of Trustees

Nominations for new trustees are put forward by the board for election by the members on the basis of eligibility, personal competence, specialist skills and experience, and local knowledge.

Trustees are inducted into the workings of the Charity by meeting with the Chairman and Treasurer who provide them with copies of the Constitution, accounts and other relevant documentation. Trustees are encouraged to attend external training courses.

Organisation

Three sub-committees dealing respectively with operations, finance and marketing meet regularly throughout the year and report directly to the Board of Trustees, which meets formally twice a year or more often as required. A Playground Manager is responsible, and reports directly to the Trustees, for the dayto-day running of the playground.

Financial management is tightly controlled and management financial statements are presented to the subcommittees and Board of trustees on a quarterly basis. The playground operates a system of staff assessment and staff training. All the salaried staff and voluntary helpers are police-checked in accordance with Safeguarding Legislation (Safeguarding Vulnerable Groups Act 2006).

Key Management Personnel

The Trustees consider the Playground Manager and the Engagement Manager the key management personnel of the charity in charge of directing and controlling, running and operating the charity on a day to day basis.

The pay of the key management personnel (as with all other staff) is reviewed periodically, with a view to ensuring that it keeps pace with inflation, properly rewards performance and is comparable with pay levels in similar organisations. These factors have to be assessed in the context of the financial constraints within which the charity has to operate.

Page 3

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES’ REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

OBJECTS AND ACTIVITIES

The objects of the association are to alleviate the needs of children and adults with special needs, and their relatives and carers, by the provision of facilities for adventure play and other appropriate leisure time occupation. In particular, the association aims to:

PRINCIPAL OBJECTIVES AND ACTIVITIES

The Thames Valley Adventure Playground For People With Special Needs is a very special play facility. More than just a playground, it is no less than a lifeline to many children and their families and is an Ofstedregistered day care facility for the provision of respite care. Currently, the Playground welcomes over 5,000 adults and children who come from 33 different counties and make over 15,000 visits in total each year.

The Charity is committed to safeguarding and promoting the welfare of children, young people and adults, and expects all staff, visiting staff, volunteers, parents, guardians and carers to share this commitment. It is registered with Ofsted under number EY260 492 to provide full daycare.

The Adventure Playground is open to any person with a special need. Its specialist indoor and outdoor play, recreational and learning facilities, are available to all children, teenagers and adults with special needs, whether they have a physical or learning disability, a sensory impairment, behavioural difficulties or autism, or whether they are socially disadvantaged or unable to make meaningful use of alternative mainstream provision. The Playground provides unique support to its users, siblings, families and carers, including respite and advisory services.

The facilities are run and maintained by a team of 4 full time staff and 30 part time/sessional staff, who are supported by a loyal band of dedicated volunteers. The Adventure Playground offers something for everyone and is somewhere that the whole family can feel comfortable and enjoy the fun, stimulation and freedom of a good day out. The pressures and stress, often associated with accessing mainstream recreational facilities, are removed and each individual is equally valued and positively enabled to enjoy a unique range of play opportunities. From the use of our adapted and specially designed equipment to making and hanging out with friends, the Thames Valley Adventure Playground is, for many, the only form of recreation that meets their particular needs, and those of their families. The Playground understands that its users will play ‘differently’ and, by embracing those differences, creates an environment where everybody has possibilities.

The Charity operates from a site comprising 2 log cabin style buildings on a 2.5 acre purpose built site in Taplow (owned by Summerleaze Limited), the facilities include a huge interactive soft play area, 2 contrasting multi-sensory rooms, a music room, arts and craft facilities, a woodwork room and a resources area, as well as 2 fully equipped playrooms and a games area. Both buildings are fully wheelchair accessible and have toilet and changing facilities. During term time, the Playground is used by children from special schools. Every Thursday is Youth Club night, Fridays are reserved for special needs adults, and Saturdays and holiday periods are a mixture of families, individuals, play schemes and parent support groups.

Page 4

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES’ REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

PRINCIPAL OBJECTIVES AND ACTIVITIES (CONTINUED)

The outdoor playground is equipped with a myriad of adventurous play equipment including wheelchair accessible roundabout and swings; a purpose-built elevated walkway enables those with mobility difficulties to ‘climb’ in the trees! A special 40 metre runway with bucket seat and harness allows even the most disabled person to enjoy the ride. Together with a wealth of play structures and exciting equipment, sand and water play areas and a safety surfaced games area (with specially adapted bikes and trikes) there really is something for everyone.

The entire Playground is supervised and fenced to maintain the safety of the children and enables them to enjoy a sense of freedom, individuality and self-determination that has denied them in many other areas of their lives.

POLICIES AND RESERVES

It is the trustees’ policy to ensure that all money received is used to serve the objects of TVAP, and reserves are held to secure its continuing existence. The current policy of the trustees is to aim to maintain free reserves at a level equivalent to between 6 months and one year of core annual expenditure. At 31 March 2022, free reserves as defined by the Charity Commission (unrestricted funds less any balances not available for spending such as fixed assets and designated funds) were £224,859 (2021: £329 ,722 ) . For the year ended 31 March 2022, core annual expenditure (defined by the trustees as unrestricted expenditure on charitable activities excluding depreciation) was £335,707 (2021: £328,148) .

TVAP places great emphasis on sustaining the quality of the facilities and care it provides. Particular attention is focused on health and safety considerations and on staff training.

The trustees are committed to bring the Government’s attention to the lack of resources for play for the disabled in comparison to play for the able.

A designated fund has been set up this year following the Trustees’ decision to set aside some funds for the purpose of substantially weatherproofing the outside areas of the playground to make it safe and available to the maximum number of beneficiaries throughout the year, whilst accommodating ‘social distancing’ into the medium/long term future.

The Trust had no reserves with a negative balance. Free reserves at the year-end were in line with the levels set by the reserves policy of being between 6 months’ and 1 year’s core annual expenditure. The breakdown of reserves was as follows:

Funds at 31 March 2022
Free reserves at 31 March 2022		 General
Fund
£
422,648
Free
Reserves
£
224,859		 Designated
Fund
£
200,000		 Restricted
Fund
£
38,255		 Total
£
660,903

Page 5

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES’ REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

INVESTMENT POLICY

The trustees’ current investment policy is to hold the charity’s funds as cash, a proportion of which will be in interest-bearing deposits. The trustees review alternative investments on a continuing basis and may change their policy as and when they consider it safe and worthwhile to do so.

RISK MANAGEMENT

The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

The trustees have a risk management strategy which comprises:

This work has identified that financial sustainability is the major financial risk for the charity. A key element in the management of financial risk is a regular review of available reserves and liquid funds to settle debts as they fall due, and active management of expenditure to ensure sufficient working capital is available to the charity.

Attention has also been focussed on non-financial risks arising from fire, health and safety and child protection. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place, and regular awareness training for staff working in these operational areas.

PUBLIC BENEFIT

In furtherance of the charity’s aims and objectives the trustees, have complied with their duty in section 17(5) of the Charities Act 2011 to have due regard to the Charity Commission’s published general guidance concerning the operation of the public benefit requirement under that Act.

FUNDRAISING

TVAP is committed to the highest standards in fundraising. At all times we will ensure that we are respectful, open, honest and accountable to our supporters and the public.

TVAP is a small charity that principally raises funds from Trusts and Foundations, Companies, Individuals, Partnerships and funds from statutory and government agencies. It also raises funds through community events and activities. TVAP does not contract with professional fundraisers.

Fundraising approaches made by TVAP are personal and targeted, focussed on those individuals and institutions who have expressed interest in our work. TVAP does not engage in large scale fundraising activities like mass mailings, telephone fundraising or door-to-door campaigns. Under no circumstances will TVAP share personal information of our supporters for the purposes of third party marketing or processing.

The management team, trustees and volunteers all play a significant role in raising and managing funds for TVAP. The Core Finance subcommittee of the Board of Trustees meets quarterly and provides oversight of fundraising strategy and delivery.

Page 6

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

TVAP aims to conform to the Fundraising Regulator’s Code of Fundraising Practice. This Code was established in 2016 with an aim of setting and maintaining the standards for charitable fundraising while ensuring that fundraising is respectful, open, honest and accountable to the public. Any breaches of the Code or complaints about TVAP’s fundraising activities are taken very seriously. There have been no such breaches or complaints reported in the year to 31 March 2022, or subsequently.

TVAP does not use third party organisations to help raise funds for TVAP. This would include for example, the use of an agency to support the delivery of an event, the use of an agency to run an auction (e.g. Givergy) or the use of an agency to introduce TVAPA to their customers who have expressed an interest in learning about supporting charitable work.

CHAIRMAN’S REPORT

Well – after the last year this one had to be better! And it was.

A year of caution, optimism, regrouping and some very nervous moves towards the ‘new normal’. A year of hopes and dashed hopes, plans that changed almost daily, but as ever at TVAP a year of smiles and grateful, exhausted and happy families, adults and groups, all so glad to be back, in whatever form of normal this was.

But what is normal to one family is not what is normal to all – special needs families now had to take on the challenge of learning how to not be in lockdown. For the majority of the population, it was a year of freedom returning – but if you don’t do change very easily or are more vulnerable and you have just learned to cope with not being able to go out it was a very scary time.

Now we have to learn to go out again? “Why? – I just learned to stay home….”

We were again well placed to help with this latest (hopefully the last!) forced transition – helping the children to regain lost confidence, helping the parents and carers to again learn to let go a bit and bringing people back together again in a safe and supportive environment.

One very welcome statistic for this year which illustrates this well, is the increase in family users. If proof was ever needed to show the benefit of a visit to TVAP on family health, then maybe this increase in visits of 158% during this year is it.

We are proud to have been a constant in the lives of our users over the pandemic. We worked hard to keep our Playground open and safe, changing our work patterns as needed to meet the changing lives of our users. We were determined not to add to the burden but to be, as ever, a place to relax, have fun and be ourselves. To be valued and included – to be thought about even! In a world gone mad TVAP offered solace and a haven where life could be just like before –almost – just, maybe with a mask on and a lot more cleaning!

As the pandemic ebbed and flowed through our lives so did our attendance figures – restrictions were relaxed and schools and groups began to return then a new problem reared its head – Covid levels amongst school staff meant that more often than not a disappointed class had to cancel at the last minute.

Still, we tried to stay cheerful! – this wouldn’t last forever.

Page 7

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

CHAIRMAN’S REPORT (Continued)

With restrictions still in place covering volunteers, and amid a risk averse culture in the work place, we had a very lean CSR year. Our usual happy bunch of volunteers from local business who tirelessly keep us regenerated were sadly in short supply. Thankfully towards the end of the year we had a lot of enquiries for 2022. With only one part time maintenance worker to our name, we do rely heavily on the goodwill and enthusiasm of our volunteers when it comes to the maintenance of the site. After 2 years of minimal TLC with what resources we could muster, we were looking forward to getting the paint brushes out welcoming our volunteers back to once again make us shiny, exciting and cared for again.

Our user figures stood up well against our expectations – it was never going to be a bumper year, but we were pleasantly surprised.

We are proud to report user figures over 3 times that of 2020-21, although still 50% of pre-pandemic levels. This year we were able to provide:

2700 hours of Respite to 495 children and their families

1412 visits by Adults with Special Needs

3619 Visits by children with their Families

1180 Visits by children with their School

495 Visits by children in other groups

With an increase in our users, we also saw a welcome increase in our user contributions which in a ‘normal year’ defray about 30% of our operational costs, bounce back to a slightly healthier 22%.

As ever our supporters have been tremendous both financially and in personal support - we are as grateful and humbled by them as our users are. Without them we couldn’t do what we do. TVAP really is a community.

Here is what our users had to say:

“I have finally found a place where I don’t feel sad”

“Such a wonderful facility - with friendly faces everywhere! We look forward to visiting EVERY week, the soft play is a particular favourite! Thank you to all involved for making TVAP such a very special place”

“We visited from West Sussex, my son has ASD and TVAP blew his mind! Truly a wonderful and inclusive place. Thank you so much”

“I don’t know what I would do without TVAP! My son never listens to me when I tell him to get ready in the morning but when I mention TVAP I’ve never seen him move so fast. He loves this place SO much. Somewhere where he is understood and can always be himself. To our family that is more valuable than any words I can write, we love you guys

Page 8

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

CHAIRMAN’S REPORT (Continued)

And from a visiting school:

“To all the staff supporting us today I want to say a huge thank you for the whole day, the kids had a great time. Thank you particularly to those who helped us get XXXX back on the bus this afternoon – you guys are amazing we really appreciate your help”

At the AGM it was agreed that we would pursue incorporation as a CIO (Charitable Incorporated Organisation) and progress was made with the help of a prominent charity lawyer. The aim is to complete the transfer to a Foundation CIO by the end of the 2022/23 financial year. It was also agreed that there is no need to continue with a full annual financial audit and so an Independent Examination will be used henceforth.

The end of the furlough scheme whilst severe constraints on attendance continued, has meant we had to dip significantly into our reserves as we reopened and confidence slowly returned, particularly amongst schools and adult care groups who were also hit by staff shortages. As I write, this situation continues to improve but is unlikely to reach pre-pandemic ‘status quo’ for some time yet, only exacerbated by the cost of living ‘crisis’.

Our staff as always have been the rock of our charity, providing the sense of ‘family’ that our beneficiaries so value. This against the backdrop of ever changing covid related protocols and restrictions – we are so grateful for their flexibility and ‘can do’ attitude. A special mention should go to our Playground Manager Gary and Trustee Tim, who ceaselessly adapted our operational opening hours and protocols in response to guidelines in order to keep our beneficiaries safe and happy. Another goes to our Engagement Manager Reama who kept the money flowing during lockdowns – we are extremely sorry that her personal circumstances led to her resignation part way through the year and hope that she will continue to support us from the side lines in the future. In her place we welcome Keith Hanks who joins us from the NHS and wish him every success in following her example.

Looking forward to 2022, we expect things to be a lot better! It is a BIG Birthday - we are 40!

In those 40 years TVAP has welcomed over 576,000 visitors including Carers to our Playground.

----- Start of picture text -----
Total Visits of Children, Adults and Carers
----- End of picture text -----

----- Start of picture text -----
30000
25000
20000
15000
10000
5000
0
----- End of picture text -----

We do so hope that you will join us in celebrating all the wonderful achievements of those 40 years!

Page 9

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

FINANCIAL REVIEW OF THE YEAR

The Statement of Financial Activities, which sets out the charity’s income and expenditure for the year ended 31 March 2022, appears on page 13 of this report.

Total income for the year (net of fundraising costs) was £289,855 (2021: £323,586) and was principally composed of donations of £213,304 (2021: £200,359) , user contributions and memberships of £51,996 (2021: £32,407) , net fundraising and other income of £1,539 (2021: £2,334) , and interest received of £Nil (2021: £Nil) . Local authority funding and grants amounted to £5,625 (2021: £9,274) which accounted for less than 2% of total income. Finally, the charity received £17,391 (2021: £79,212) of Coronavirus Job Retention Scheme grant income. The charity’s accounts continue therefore to demonstrate its dependence on voluntary income. The playground is a lifeline for thousands of users coming from as many as 20 different counties, and we continue to hope that significant improvements in the level of local authority funding will be made over coming years.

Total expenditure on charitable activities for the year was £392,017 (2021: £382,135) . The majority of this expenditure related to staff and pension costs amounting to £284,428 (2021: £277,466). The Trustees consider the playground manager and staff to be the very essence of the charity’s existence and consider it vital to recognise and properly reward the special skills and commitment they contribute. Thanks to a high level of volunteer help and sponsorship in many areas of its work, the charity’s administrative costs are kept to an absolute minimum. Included within expenditure on charitable activities is a total depreciation charge of £31,890 (2021: £28,685) , most of which relates to the annual writing-down of the annex.

The above factors resulted in an overall financial deficit for the year of £102,162 (2021: £58,549).

The Balance Sheet, which records the charity’s assets and liabilities as at 31 March 2022, appears on page 14.

Reserves are held to allow the charity to further its objectives. The trustees consider it prudent and appropriate to aim to maintain free reserves at a level equivalent to between 1 and 2 years of core annual expenditure. A designated fund was set up in 2020 to put aside £200,000 for the substantial weatherproofing of the outside areas of the playground to facilitate enhanced year-round use and to accommodate ‘social distancing’ into the medium/long-term future. The charity’s free reserves at the end of the year under review were £224,859 (2021: £329,722). Core annual expenditure for the year was £335,707 (2021: £328,148) . Free reserves were thus equivalent to 8 months of core annual expenditure (2020: 1 year) which is within the range set by the charity’s current reserves policy.

The charity’s total cash funds as at the year-end were £424,954 (2021: £541,669)

The Restricted Fund relates principally to the capitalised cost (less accumulated depreciation) of the Jock’s Cabin annex, constructed in 2003 from funds given specifically for that purpose. See note 12b) for further analysis of other restricted donations received.

Page 10

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

TRUSTEES’ REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

TVAP continues to suffer from a lack of substantial guaranteed funding. As ever, it faces the perennial challenge of generating sufficient income to cover its core annual funding requirement, which is currently running, on the basis of the year under review, at a level of approximately of £336,000 per annum.

Covid-19 continued to have a significant effect on the charity's financial performance during the year under review. Although income from donations was maintained at a good level and user contributions began to recover as users returned to the playground in increased numbers, this was not enough to compensate for the decrease in grant income from the government furlough scheme. The combination of these factors resulted in a reduction in total income of £33,731 and a decrease in free reserves of £104,863. The trustees are closely monitoring the position and are committed to taking whatever action is necessary to ensure that the charity remains viable and that it continues to support and protect its users.

Approved by the Trustees on 12 December 2022 and signed on their behalf by

A Black Chairman

J Malkinson Treasurer

Page 11

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions, disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 12

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2022

Note
Income from:
Donations and legacies
3
Charitable activities
Grants & local authority
funding
Fundraising
4
Investments
Coronavirus Job Retention
Scheme income
Total income
Expenditure on:
Raising funds
4
Charitable activities
5
Total expenditure
Net movement in funds
Fund at 1 April 2021
Fund balances carried forward
12		 General
Fund
£
236,730
5,625
2,921
17,391
262,667
1,382
363,984
365,366
(102,699)
525,347
422,648		 Designated
Fund
200,000
200,000		 Restricted
Fund
£
28,570
28,570
-
28,033
28,033
537
37,718
38,255		 Total
Funds
2022
£
265,300
5,625
2,921
17,391
291,237
1,382
392,017
393,399
(102,162)
763,065
660,903		 Total
Funds
2021
£
232,766
9,274
3,034
-
79,212
324,286
700
382,135
382,835
(58,549)
821,614
763,065

All disclosures relate only to continuing operations.

There are no other recognised gains and losses other than the income and expenditure for the year.

The notes on pages 15 to 23 form part of these financial statements

Page 13

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

BALANCE SHEET

31 MARCH 2022

Note
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
CREDITORS: amounts falling due within
one year
11
NET CURRENT ASSETS
NET ASSETS
REPRESENTED BY:
Restricted Funds
12
Unrestricted Funds
General Fund
12
Designated Fund
12		 31 March
2022
£
£
223,044
37,363
424,954
462,317
(24,458)
437,859
660,903
38,255
422,648
200,000
622,648
660,903		 31 March
2021
£
224,493
8,272
541,669
549,941
(11,369)
538,572
763,065
37,718
525,347
200,000
725,347
763,065

The financial statements were approved and authorised for issue by the board and were signed on its behalf on 12 December 2022.

A Black J Malkinson Chairman Treasurer

The notes on pages 15 to 23 form part of these financial statements

Page 14

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES

a) BASIS OF PREPARATION

TVAP is a charity registered in the UK (charity number 278336) with its registered office at 7 Summerleaze Road, Maidenhead, Berkshire, SL6 8SP.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The accounts (financial statements) have been prepared to give a true and fair view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following Accounting and Reporting by Charities, preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005, which has since been withdrawn.

The Trustees have continued to consider how the effect of COVID-19 could impact the accounting policies that underpin these financial statements, and have reviewed expenditure against liquidity. Following this review, the Trustees consider that there are adequate cash resources and sufficient reserves at 31 March 2022 and therefore consider that there is a reasonable expectation that the charity can continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the annual financial statements.

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b) INCOME RECOGNITION POLICIES

Voluntary income received by way of donations and gifts to the charity is included in full in the statement of financial activities when received.

Coronavirus Job Retention Scheme (CJRS) grant income

Grants are accounted for under the performance model as permitted by the Charity SORP. CJRS grant income is therefore recognised on a straight-line basis over the furlough period for each relevant employee.

c) EXPENDITURE AND IRRECOVERABLE VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Expenditure on raising funds comprises the costs of the fundraising team and their associated support costs.

Expenditure on charitable activities comprises all costs relating to the furtherance of the charity’s objectives.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs comprising facilities, general management, legal and professional, IT and governance costs which support the charity’s activities.

Page 15

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

d) GIFT AID

Gift Aid is accounted for on an accruals basis and included within donations.

e) TERMINATION AND REDUNDANCY PAYMENTS:

A liability is recognised when a commitment is made to:

A termination benefit is charged to the profit and loss immediately on recognition. The liability is recognised as the best estimate of the cost at the reporting date.

f) PENSION CONTRIBUTIONS

The charity makes contributions to employees’ personal pension policies. The contributions are charged to the Statement of Financial Activities in the year in which they are payable.

g) FIXED ASSETS

Fixed assets are capitalised at cost. Playground equipment over the value of £10,000 is capitalised. Other fixed assets over the value of £1,000 are capitalised.

h)

DEBTORS

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

i) SHORT TERM DEPOSITS AND CASH AT BANK AND IN HAND

Short term deposits and Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

j) CREDITORS AND PROVISIONS

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

k) DEPRECIATION

Depreciation is provided at the following rates so as to write them off over their anticipated useful lives. The cabin and equipment are written off at the rate of 10% per annum on a reducing balance basis. Motor vehicles are depreciated at the rate of 25% per annum on a straight line basis. Expenditure on computer equipment is written off in the year in which it is incurred due to its short useful life expectancy. Expenditure on software is written off at the rate of 10% per annum on a reducing balance. However, from 1 April 2019 the useful economic life of the charities playground equipment has been reviewed and a new rate of 20% on a straight-line basis has been introduced. This has been implemented from that date for all new equipment assets and for existing assets partly depreciated at this date will be moved onto this basis.

l) DONATED ASSETS

Donated assets where significant are capitalised at a value equivalent to market value as at the date of donation.

Page 16

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

m) FUNDS

General funds represent the funds of TVAP that are not subject to any restrictions regarding their use and are available for the application on the general purposes of the TVAP. The purpose of designated and restricted funds is shown in Note 12.

n) FINANCIAL INSTRUMENTS

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2. Critical accounting judgements and key sources of estimation uncertainty

Trustees are required to make judgements, estimates and assumptions about the carrying value of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. In the view of the Trustees, no assumptions concerning the estimation uncertainty affecting assets and liabilities at the balance sheet date are likely to result in a material adjustment to their carrying amounts.

3. DONATIONS

General donations
User contributions
& memberships
2021 comparative		 Unrestricted
Funds
£
184,734
51,996
236,730
199,632		 Restricted
Funds
£
28,570
28,570
33,134		 Total
2022
£
213,304
51,996
265,300
232,766		 Total
2021
£
200,359
32,407
232,766

4. FUNDRAISING – MAIN EVENTS

Fundraising Events – Income
Fundraising Events – Cost
Fundraising Events – Net		 Year ended
31 March
2022
£
2,921
(1,382)
1,539		 Year ended
31 March
2021
£
3,034
(700)
2,334

All of the fundraising events were principally organised by TVAP and the TVAP Network.

Page 17

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

5. COSTS OF ACTIVITIES IN FURTHERANCE OF THE CHARITY’S OBJECTS

Direct cost of adventure play activities
Wages and salaries
Pension costs
Energy and water
Training and subscriptions
Vehicle costs
General expenses
Insurance
Maintenance, supplies and equipment
Publicity
Loss on disposal
Depreciation
Support Costs
Wages and salaries
Pension costs
Stationery, postage and advertising
Telephone
General expenses
Professional services
Bank charges
Subtotal of Direct Costs and Support Costs
Restricted Expenditure
Restricted Project expenditure
Restricted depreciation		 Year ended
31 March
2022
£
250,693
19,514
6,169
2,308
606
1,890
7,205
19,950
20
-
28,277
336,632
13,194
1,027
1,358
1,704
378
7,268
2,423
27,352
363,984
24,420
3,613
28,033
392,017		 Year ended
31 March
2021
£
243,575
20,017
4,461
697
762
7,321
6,441
18,467
-
-
24,469
326,210
12,820
1,054
745
1,355
1,464
6,900
2,069
26,407
352,617
25,302
4,216
29,518
382,135

The charity’s financial administration is provided on a voluntary basis and by sponsorship.

Total governance costs included above are £4,200 (2021: £4,740)

Page 18

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

6. NET INCOME/(EXPENDITURE)

Net movement in funds is stated after charging:
Depreciation of fixed assets
Auditors’ remuneration (including VAT)
Independent Examiner’s remuneration (including VAT)		 Year ended
31 March
2022
£
31,890
-
4,200		 Year ended
31 March
2021
£
28,685
4,740
-

7. STAFF COSTS

Wages and salaries
Social security
Pension		 Year ended
31 March
2022
£
249,034
14,854
20,540
284,428		 Year ended
31 March
2021
£
242,394
14,001
21,071
277,466

Page 19

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

8. TRUSTEES AND OTHER EMPLOYEES

The average monthly number of persons employed by the Association during the year was as follows:

Playground Manager and play workers
Sessional play staff
Maintenance
Engagement Manager
User support and liaison		 2022
No
3
22
1
1
1
28		 2021
No
3
18
1
1
2
25

The key management personnel comprise the Trustees, the Playground Manager and the Engagement Manager.

The cost of employee remuneration and benefits of the key management personnel was £106,242 (2021: £108,369)

No trustees were paid any remuneration during the year. During the year a total of £Nil (2021: £Nil) was reimbursed to Trustees in respect of travel expenses.

No employees had employee benefits in excess of £60,000 per annum ( 2021: None).

The charity makes contributions to employees’ personal pensions plans. The contributions are charged to the Statement of Financial Activities in the year in which they are payable. During the year contributions of £20,541 ( 2021: £21,070 ) were paid. There were no outstanding contributions at the year end.

9. TANGIBLE FIXED ASSETS

Cost:
At 1 April 2021
Additions
Disposals
At 31 March 2022
Depreciation:
At 1 April 2021
Charge for the year
Disposals
At 31 March 2022
Net book value
at 31 March 2022
At 31 March 2021		 Motor van
£
3,050
18,600
21,650
3,050
4,650
7,700
13,950
-		 Building and
equipment
£
918,644
11,841
930,485
694,151
27,240
721,391
209,094
224,493		 Total
£
921,694
30,441
952,135
697,201
31,890
729,091
223,044
224,493

Page 20

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

10. DEBTORS

Taxation – Gift Aid
Prepayments
Accrued Income
REDITORS:Amounts falling due within one year
Trade creditors
Other creditors
Accruals		 31 March
2022
£
1,606
18,137
17,620
37,363
31 March
2022
£
14,142
5,564
4,752
24,458		 31 March
2021
£
5,068
1,134
2,070
8,272
31 March
2021
£
2,053
4,188
5,128
11,369

11. CREDITORS: Amounts falling due within one year

12a. FUNDS

Analysis of net assets by type at 31 March 2022

Fixed assets
Current assets
Current liabilities		 General
Fund
£
197,789
249,317
(24,458)
422,648		 Designated
Fund
200,000
200,000		 Restricted
Fund
£
25,255
13,000
38,255		 Total
£
223,044
462,317
(24,458)
660,903

Designated fund

The designated fund has been set aside for substantial weatherproofing of outside areas to enhance year-round usage and accommodate ‘social distancing’ into the medium/long term future.

Restricted funds

£25,255 of the restricted funds relate to the capitalised cost of the annex constructed in 2003 from funds given for that purpose. The remaining amount relates to monies given for a splash pool which is due to be constructed in 2022.

Page 21

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

Analysis of net assets by type at 31 March 2021

Fixed assets
Current assets
Current liabilities		 General
Fund
£
195,625
341,091
(11,369)
525,347		 Designated
Fund
-
200,000
-
200,000		 Restricted
Fund
£
28,868
8,850
-
37,718		 Total
£
224,493
549,941
(11,369)

763,065

12b. Restricted Income and Expenditure analysis for year ended 31 March 2022

Annexe
Donated book keeping services
Refurbishments
Activity train
Splash Pool		 As at 1 April
2021
£
28,868
-
-
8,850
-
37,718		 Income
£
15,570
13,000
28,570		 Expenditure
£
(3,613)
(15,570)
(8,850)
(28,033)		 As at 31
March
2022
£
25,255
-
-
-
13,000
38,255

Income and Expenditure analysis for year ended 31 March 2021.

Annexe
Donated book keeping services
Refurbishments
Activity train
Achieving for children donation
Covid ventilation equipment		 As at 1 April
2020
£
33,084
900
118
-
-
-
34,102		 Income
£
-
15,510
-
8,850
5,274
3,500
33,134		 Expenditure
£
(4,216)
(16,410)
(118)
-
(5,274)
(3,500)
(29,518)		 As at 31
March
2021
£
28,868
-
-
8,850
-
-
37,718

13 RELATED PARTY TRANSACTIONS

There were no related party transactions to report in the year under review.

14. CAPITAL COMMITMENTS

At 31 March 2022, the charity had capital commitments amounting to £13,000 ( 2021: £Nil).

Page 22

THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

15. FINANCIAL INSTRUMENTS

All of the charity’s monetary assets and liabilities are basic financial instrum

16. COMPARATIVE SOFA 2021

Income from:
Donations and legacies
Charitable activities
Grants & local authority
funding
Fundraising
Investments
Coronavirus Job Retention
Scheme income
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net movement in funds
Fund at 1 April 2020
Fund balances carried forward		 General
Fund
£
199,632
9,274
3,034
-
79,212
291,152
700
352,617
353,317
(62,165)
587,512
525,347		 Designated
Fund
£
-
-
-
-
-
-
-
-
-
-
200,000
200,000		 Restricted
Fund
£
33,134
-
-
-
-
33,134
-
29,518
29,518
3,616
34,102
37,718		 Total Funds
2021
£
232,766
9,274
3,034
-
79,212
324,286
700
382,135
382,835
(58,549)
821,614
763,065

Page 23

INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES

OF THAMES VALLEY ADVENTURE PLAYGROUND ASSOCIATION

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2022, which are set out on pages 13 to 23.

This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity, the charity’s members as a body and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Janette Joyce CROWE U.K. LLP Chartered Accountants

Aquis House 49 – 51 Blagrave Street Reading

Date: 11 January 2023

Page 24