BERKIIAMSTED TOWN HALL TRUST NOTICE OF ANNUAL GENERAL MEETING THE FORTY SECOND ANNUAL GENERAL MEETING OF BERIaiAMSTED TOWN HALL TRUST WILL BE HELD IN THE SESSIONS HALL OF THE TOWN HALL ON THURSDAY 25 NOVEMBER 2021 AT &iXI P.K FOR THE FOLLOWING PURPOSES: I Prese4ta¢ion of the TnL8tees report a¢coullts for the Y￿reDded 31 Juty 2021 2 DISC￿910￿ om the admiDistixtion of the Trllst 3 Electioo of six Trnstees All inhabitants of the Town of BeTkhamsted and the Parish of Nortbchurch who bave attained the age of eighteen attend the meeting and ar¢ cligible to vofr. Nomi[￿tion rOn￿S for elected Tnslees are available from the Tnjst oifice ill the Town Hall. Nominatioas must be rec¢ivcd at th¢ T￿￿1 Offic¢ not later than 12.(M) n￿n on Friday 19 Novetnber 2021. 196 High Slye BerkbaD￿ted Herts HP4 3AP Tel: 01442 862288 www.berkhamstedtownhall.to.ak By order of the Trustees lan Hall Secretary lo the Trnst Rewtered ChaTity Do 278248 9 ￿teMber 2021 The Meeting wiu be preeeded at 7JO p.m. by the Annual GeDeral Meetkng of tbe Market Fund and followed at approiim2tety 9.(M) p.m. by 2 metling of the Trnstees to ekct officers #nd to 2PPOlJit comD)htees prof￿100#1 *dTher& BERKHAMSTED TOWN HALL TRUST REPORT OF THE TRUSTEES AND FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021 CONfENTS REPORT 18pd admknistrative l*forn￿t￿lll Rewrt Formation Trustees Charilable objecl and FK)licies Organi5ation and administratio AppointmeDI of Trnstees TTUStee induction and trnining Public bellefit statement Profcssional advISc￿ and bakn A&wctat¢d organisatio￿8 Development, adivitie$ and Khievements Financial Buildings Community facilities The Market Fund 'The Frienplicable accounting standards have been followe4 subject to any material departures disclosed and explained in the financial statemen prepare the financial ststements on the going concern b&sis unless it As inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable ac¢urdCy at any time the financial tM)sition of the charity and to enable them to ensure that the financial statemcnts comply with the Companies Act 1985. the Charities Act 1993. the Charity (AC￿untS and RetK)rts) Regulations 2008 and the provisions of the trnst deed. They are also reswTrn5ible for safeguarding the &ssets of the eharity and hence taking reasonable steps for the prevention and detection of fraud and other inrgularities. Approv rthe Trust on 9th September 2021 by Chairman of B¢rkhamsted Tojvn Hall Trnst Berkhamsted Town Hall Trust 196 High Street Berkhamsted . Herts HP4 3AP Registered Charity No. 278248 SUMfvtAWSED BALiNCE SHEET AS AT 31 JULY 2021 2021 2020 Fixed Assets and ￿uipMeTJt 723.711 734.091 tnveslments Total Wtsed A&8ets 723.711 731091 Amounts owing to the TTUSt Bank balances 12,658 141.055 12,461 87.904 Amounts due by the T￿￿ in the next year 56,901) ( 24318 ) Net Current A&qets l (Liabititia) 96312 7W7 Less amounts falling in more than C￿e year ( 288.434 ) (315.975 ) Net A￿ts $32,089 494J63 Funds Beginning of year 494,163 37.926 503,933 9.770 ) Revaluatio￿ of inveslmejrt Elld of year 532A189 494.1 The closing balances on the reserves are Ls follows Pennanent Endoi¥m¢nt- Restricted Development Fund - Restricted Unffstricted Funds 198 1989 528.902 198 2,989 490,976 Page 10 BERKHAMSTED TOWN HALL TRUST BALANCE SHEET AS AT 31 JULY 2021 Tot41 Funds 2021 Pritsr Ytar 2029 No¢¢ F•Bd5 Fixtd Assets Tangible Fixed A55&s Inv¢stNKnts 723,711 723,711 734.(Y)I Current A&sets tkbtors Bank Balances io 19.658 137.868 12.658 141.055 12,461 87.904 2.989 198 Totsl C*rrellt Asxts 150 2.989 19 153 713 C4rrellt Li%bilitie5 c￿ditors. amounts falling due Mrythtn one year Net Cwrrent Asutsl{LialJilitKs) 56.901 1 ( ) 14 Tot*] Assets Les5 Currt•t IA•b115tl¢s 817J36 1989 198 820.523 810,138 Lomg Term Liabnltles Credityrs: amounts failing due in than one ycar Mort8a8e Rcnt Security De￿sIt 12.1 ( 251.752 1 12.2 { 36.682 ) ( 25 1,752 1 { 267.427 ) 36.682 ) { 48,548 ) Tot*1 T¢rn L4abAitKJ £ 288 434 I L ILL￿5 J 98 198 532 089 The FuDds of ihe Charity Pet￿￿]ent Endownent Restricted Funds Unrtstr¢aed Funds 198 198 1989 528 902 198 2.989 13 13 13 1989 T¢)tsl fbarity Fw•d* ' The notes at pages 12 to 19 fonn part of these accounts Approved by the Trusttts on 9th September 2021 and Si￿1 on their khalf by: Peter Elsworth - Chairman of the Trust Trnst Office 196 High Street Berkhamsted Herts HP4 3AP Registered Charity No. 278248 Pagell vo >ZUQr<8 BEIIXHAMSTED TOWN HALL TRUST NOTES TO THE FfNANCIAL sfATEMENTS FOR THE YEAR ENDED 31 JULY 2021 I ACcOUTrTr￿G POLICIES 1.1 B&%is of Pretoration The accounts (fmADcial statements) have been prepared in accordance with the Statement of Recommended Practice." Accounting and Re[￿ing by Clwities prepaTing their accounts in aecordance with the Financial Reporting Standard applicable ID the UK and Republic of Irelalld (FRS 102) published on 16 Juty 2014 and the Charities Act 2011. B¢rkJwnsted Town Hall TTr￿ me&5 definition ofa public Ixnefit entity under FRS 102. The fimctional ¢Urr￿¢Y used in preFAring the &couDts is GBP IBritish Pound). 1.2 Fina￿la1 Re￿rti￿g Standard 102- R¢du¢ed Dlscknsure ExemMioF The charity has taken advanlage of the following disclosu￿ exetDPtion in preparing these financial ststements, as ￿rMitted by Charities SORP FRS 102 'The Fitwicial Reporting Standard applicable in the UK and Republic of Ir¢land': The requirements of Section 7- S￿ement of Cash Flows 1.3 Fulld5 Structure Unrestricted income funds comprise those fim(Ls. which th¢ TTUStees are free to use for aDy PUTP in furtherance of the charitable objccts. UDrestricted funds include designated fimds where the Tnjsteffj at their discretioo have created a fimd for a sEKcific purwse. Restricted fimds ￿e fimds. which are to be used in ac0)[d￿ with specific restri¢tAOllS imposed by the donor or tnjst deed. Transfer between fimds, the donations by the Friends of the Town Hall are allocated to restricted funds, then an)'"of their donatiODS autho￿ to be spent on capital IteD￿ fjre traD5feTred to unrestricted fiumts.." 1.4 Incorne Recognition The recognition of incoming resou￿ is basr41 on when the charity becomes entitled to the resources. when the TTUStees believe that there is suff￿lent certainty that receipt of the resources is considered probable and when thc tnonetary value Can be measural with sufficient reliabtlity. Propty I￿o￿e and imcome derived from r[￿ hires is rwis¢d as earncd (that is as the related services are provAd¢d). Donations credited in the y¢ar in whtch they are received 3Dd if given for a specifjc pwe are included in restTiCted fvnd 1.5 EAFnd1ti￿ RecognilioD LiabFlities are recO￿lIsed as ffsources extthled as s￿n as th¢r¢ is a legal or ¢onstructivc obligation committing the charity to the eX￿ndi￿re. All expenditure is accounted for on an accrnals basis. Page 13 NOTES TO THE FINANCIAL STATEMENTS 1.6 Irrecoverable VAT trrecoverdble VAT is Charged against the category of resources expended for whicb it was incurr￿. 1.7 Allocation of Ovethead and Support Costs Staff costs are allocated on a timc b￿lS and other expense￿depre¢1#t10n OD an Kbjal b&%is a￿j interest on occupation area The remaining wsts are allocated as a lump sum betwetn expenditure categoTies of thc Stsi¢ment of Fillancial Activities teporL 1.8 Tangible Fixed Assets and Depr￿latIOn Fixed Assets are d¢prcciatcd on a straight-line basis over their e#imated useful lives at the following rdtes- Buildings 10/0 (l(K> years) Furniture and equipmellt 2fP/• (5 years) No r￿ed assets Writ￿Ow0 asse&sment was deemed necessary. 1.9 Fixed A&sets Investment Investments are slM)wn at middle-maTket value as at the bala￿e sheet date. 1.10 Pensiolls In accordance with the Pensions Act 2008 all employees of the charity are automatically enrolled into a workplatr pension scheme, which is managed by NEST IN*iollal Employment Savings Trust). The TnTSt's contribution is restricted to the contributions disclosed in nok 15. The lotsl expense ratio of the scheme foT this fu￿1claI year wd5 (3°h contnThution from the Tn]st and 5Q/o contribution from the individual empk)yee). The Trust has no liabilty Wond making its contributions and paying across thc deductions for the employees. contributions. l.1 l Debtots andCTeditors Receivable I Payable Within One Year Debtors and crediiors with no stated illtuest rdte and receivable or payable within one year 8Fe recorded at transaction price. Any losses arising from impairniellt are T¢￿g￿lS¢d in expenditure. 1.12 GoverA]ment Grants Government grdnts tn relation to tan￿ble fixed asEets are credited to profit and loss account over the useful lives of the related awts. whereas those in relalion to ext¢oditure are cralited wlKn the expenditure is Charged to profrt and lo The income from this fimd arises from ihc Berklwnsted street markets and the Trust has an indef￿lble right to the excess of income over exwises of this fund. Page 14 NOTES TO THE FINANCIAL STATEMENTS 3 GRANIS / BEQUESTS I IX)NAITONS 2021 2020 GTants Bequests Donations- 10.(K Friends Burns Night Copper H Other 150 558 50 865 398 2021 2020 Hall Manag¢ment 138288 138 288 162 748 162 748 The TTU8te¢s. wherever possible. hav¢ sougbt in agreements to exclude themsefves from personal liability, but have tsken oul a ycific iLsurance w)licy to covu their ￿[sOnal liability as Tr1￿ees. 5 OTHER COSTS 2021 2020 Trust AdministratiDD 8.450 .450 Page 15 NOIES TO THE FINANCIAL STATEMEK] 6 AIIL)CATION OF GOVERNANCE AND OTHER SUPPORT COSTS The br&*th)wn of support Costs and how these We￿ allocatsj belweeD governance and other supwrt costs is shown Au the table below. Cost Type Governan¢¢ Relatsl Basis of Alknated Support Costs Staff Costs stsff time All