# **THE ANNUAL GENERAL MEETING OF THE NORTH ASCOT COMMUNITY ASSOCIATION**
# **TO BE HELD ON**
# **MONDAY 20[th] April 2026**
**7.00 pm**
**AT NORTH ASCOT COMMUNITY CENTRE**
## **AGENDA**
## **1. Apologies for Absence**
**2. Minutes of last meeting – matters arising**
**3. Chairman’s Report**
**4. Treasurer’s Report**
**5. Letting Report**
## **6. Election of Officers**
**7. President’s Address**
**8. Any Other Business**
# **THE NORTH ASCOT COMMUNITY ASSOCIATION Fernbank Road, North Ascot Registered Charity NO.278231R**
# **MINUTES OF THE ANNUAL GENERAL MEETING HELD ON MONDAY 19[th] May 2024 AT 7:00pm**
Present: Geoff Paxton Hon. President Jane Meaney Hon. Chairperson Colleen Caddow Hon. Treasurer Amanda Jarvis Secretary Sharon Griffiths Lettings Officer
Maxine Maurissen, Jarrod Spence, Kyle Rowland, Tina Spence and Andy Meaney
## **1. APOLOGIES FOR ABSENCE**
Apologies received from Dorothy Hayes, Terry Earthy, Julie Rolls, Nora Davison; and Jeff Wood;
Jane Meaney welcomed everyone to the meeting.
## **2. MINUTES OF THE LAST MEETING AND MATTERS ARISING**
The minutes of the previous Annual General Meeting held on 15[th] April 2024 had been circulated. The minutes were adopted, proposed by Geoff Paxton and seconded by Andy Meaney and signed by Jane Meaney.
## **3. CHAIRPERSONS REPORT**
CHAIRMAN’S ADDRESS: NACA AGM 22/424
The greatest asset of any organisation are its people, and the North Ascot Community Association is no exception. All our people are volunteers, and some have offered support for forty years or more.
We have said goodbye to Norah Davidson, who has supported the committee for many years and is one of the founding members of the Ascot Ladies group who met in the Centre until recently.
Jeff Wood was one of the founding members of this Association. A group of far-sighted individuals who campaigned for a Community Centre in North Ascot against great opposition. When the Ascot Heath Infant School was built in 1985, they were able to achieve their dream, and the North Ascot Community Association was formed. The committee were open-minded enough to allow the Old School Day Nursery to operate in the Centre in 1989. The steady income from the nursery allowed the centre to subsidise community users and also provided the happy, vibrant atmosphere of a centre well-used. After resigning as Honorary Chairman, Jeff has continued to support the committee and could always be relied on to pull us up if mistakes were made in the minutes. Thank you Jeff for the wealth of experience and help you have provided over the years. We shall miss your calm presence.
As I stand down as chair of this committee, I would like to thank you all for the support you have given me over the years. It feels like a lifetime of Monday evenings, but I feel confident that a new committee will be an asset to the centre and that guided by Colleen and Geoff, it will continue to go from strength to strength. Many thanks to them both, but particularly to Colleen who has almost single-handedly looked after the centre, whether coming down in the middle of the night to see to a faulty fire alarm, to arranging replacement double-glazed windows in this Victorian building, dealing with contractors, builders, the council and the utility companies whilst remaining cheerful and approachable. Many thanks to you all and good luck for the future. Jane Meaney. 19th May 2025.
## **4. TREASURER’S REPORT**
Bank balance is not as glowing as it has been, but we have had the windows replaced and continuing refurbishments, such as painting and decorating.
Thank you Jane for all your hard work over the many years you have supported the North Ascot Community Centre
Accounts accepted proposed by Kyle Rowland and seconded by Tina Spence.
## **5. LETTINGS REPORT**
We had a successful year for parties and we still have the regular users in the weekday evening and weekends.
## **6. ELECTION OF OFFICERS**
**Geoff Paxton** has agreed to stand again as honorary president. The president was proposed by Andy Meaney and seconded by Kyle Rowland Everyone voted in favour of Geoff a unanimous vote for him to stand.
**Miss Maxine Maurissen** has agreed to stand again as the Hon. Chairperson and was proposed by Geoff Paxton and seconded by Sharon Griffiths and agreed unanimously
**Ms Colleen Caddow** has agreed to stand again as Hon. Treasurer and this was proposed by Geoff Paxton seconded by Kyle Rowland and agreed unanimously.
**Mr Kyle Rowland** has agreed to stand again as Hon. Secretary and was proposed by Jarrod Spence, seconded by Jane Meaney and agreed unanimously.
**Sharon Griffiths** Hon lettings officer Maxine Maurissen and Tina Spence all in favour unanimously.
The following non-elected positions will continue to be held as previously by
**Amanda Jarvis** as Secretary proposed by Geoff Paxton and second by Kyle Rowland. This was agreed unanimously.
## **7. ELECTION OF THE COUNCIL MEMBERS**
It was agreed by the meeting that the full members would be, Geoff Paxton, Jane Meaney, Colleen Caddow, Sharon Griffiths, Andy Meaney, Amanda Jarvis, Maxine Maurissen, Tina Spence, Jarrod Spence and Dorothy Hayes,
Andy Meaney thanked Geoff for all his support and also welcomed the younger members to help the committee continue to grow.
## **8. PRESIDENT’S ADDRESS**
Geoff thanked everyone for the time and commitment and mentioned he is pleased with how well the community centre is running.
The meeting was closed by the Chairperson at 19.15
Chairperson ………………………………….
Date………………………………………………
## **The North Ascot Community Association Income & Expenditure Account - £'s Year Ended 31[st ] December 2024**
|**The North Ascot Community Association**
**Income & Expenditure Account - £'s**
**Year Ended 31stDecember 2024**|**ot Community Association**
**xpenditure Account - £'s**
**ed 31stDecember 2024**||
|---|---|---|
|Full Year
**2024**
**2023**
**General Income**
Interest receivable
312
205
**Total General Income (A)**
**312**
**205**
**Hall Account**
Hall lettings income
75,469
72,001
Insurance
2,528
3,641
2,191
Depreciation
43
57
76
Heat & Light
10,028
7,596
8,045
Lettings & Sectretarial
6,906
6,414
7,648
Cleaning & Waste Removal
20,027
18,940
18,095
Repairs & Maintenance
86,414
14,747
13,333
Sundries
606
0
147
(126,551)
(51,394)
**Net Hall income (B)**
**(51,082)**
**20,607**
**Net Income (A) + (B)**
**(50,770)**
**20,812**
**Administration**
Telephone
651
521
579
(651)
(521)
**Surplus / (Deficit) for year**
**(51,421)**
**20,291**|Full Year||
|||**2022**
86
**86**
65,831
(49,535)
**16,296**
**16,382**
(579)
**15,803**|
## **The North Ascot Community Association Balance Sheet as at 31[st] December 2024 - £'s**
|**Fixed Assets**
Net Book Value b/f
Additions
Depreciation Charge for the year
Net Book Value c/f
**Current Assets**
Debtors & Prepayments
2,070
Bank Deposit account
21,091
Bank Current account
34,266
**Current Liabilities**
Creditors
Net Assets
**Represented by:**
Income & expenditure account
Balance brought forward
108,016
Surplus (deficit) for the year
(51,421)
Accounts agreed on behalf of the committee|||Full Year|Full Year|||
|---|---|---|---|---|---|---|
|||**2024**
170
43
128
57,427
(959)
**56,595**
**56,595**|319
20,779
87,492
87,725
20,291|**2023**
227
57
170
108,590
(744)
**108,016**
**108,016**|3,905
20,574
64,444
71,922
15,803|**2022**
302
76
227
88,923
(1,425)
**87,725**
**87,725**|
Ms C Caddow
20[th] April 2025
## **Independent Examiners Report to the Trustees of 'The North Ascot Community Association'**
I report on the accounts of the charity for the year ended 31[st] December 2024
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMINER**
The charitys trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and that an independent examination is needed
It is my responsibility to
- examine the accounts (under section 145 of the Charities Act)
- to follow the procedures laid down in the General Directions given by the Charity Commission
- (under section 145(5)(b) of the Charities Act), and
- to state whether particle matters have come to my attention
## **BASIS OF INDEPENDENT OF EXAMINERS STATEMENT**
My examination was carried out in accordance with the General Directions given by the Charities
## **INDEPENDENT EXAMINERS REPORT**
In connection with my examination for 2024 no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respects the requirements:
- (a) to keep accounting records in accordance with the section 130 of the Act and ….
- to prepare accounts which accord with the accoutning records and comply with the
- (b) accounting requirements of the 2011 Act; have not been; or …
- (c) to which, in my opinion, attention should be drawn in order to enable a proper understanding of thea accounts to be reached
John Doering FCCA Independent Examiner 29 Jubilee Avenue North Ascot Berkshire SL5 8NZ