## **Independent Examiners Report to the Trustees of 'The North Ascot Community Association'**
I report on the accounts of the charity for the year ended 31[st] December 2023
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMINER**
The charitys trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and that an independent examination is needed
It is my responsibility to
- examine the accounts (under section 145 of the Charities Act) to follow the procedures laid down in the General Directions given by the Charity Commission
- (under section 145(5)(b) of the Charities Act), and
- to state whether particle matters have come to my attention
## **BASIS OF INDEPENDENT OF EXAMINERS STATEMENT**
My examination was carried out in accordance with the General Directions given by the Charities
## **INDEPENDENT EXAMINERS REPORT**
In connection with my examination for 2023 no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respects the requirements:
- (a) to keep accounting records in accordance with the section 130 of the Act and ….
- to prepare accounts which accord with the accoutning records and comply with the
- (b) accounting requirements of the 2011 Act; have not been; or …
- (c) to which, in my opinion, attention should be drawn in order to enable a proper understanding of thea accounts to be reached
John Doering FCCA Independent Examiner 29 Jubilee Avenue
North Ascot Berkshire SL5 8NZ
# **THE ANNUAL GENERAL MEETING OF THE NORTH ASCOT COMMUNITY ASSOCIATION**
# **TO BE HELD ON**
# **MONDAY 21[st] April, 2025**
## **7.00 pm**
**AT NORTH ASCOT COMMUNITY CENTRE**
## **AGENDA**
## **1. Apologies for Absence**
**2. Minutes of last meeting – matters arising**
**3. Chairman’s Report**
**4. Treasurer’s Report**
**5. Letting Report**
**6. Election of Officers**
**7. President’s Address**
**8. Any Other Business**
# **THE NORTH ASCOT COMMUNITY ASSOCIATION Fernbank Road, North Ascot Registered Charity NO.278231R**
# **MINUTES OF THE ANNUAL GENERAL MEETING HELD ON MONDAY 22[nd] April 2023 AT 7:00pm**
Present: Geoff Paxton Hon. President Jane Meaney Hon. Chairperson Colleen Caddow Hon. Treasurer Amanda Jarvis Secretary Sharon Griffiths Lettings Officer
Jeff Wood; Nora Davison; Linda Wyatt, Maxine Maurissen. Kyle Rowland, Andy Meaney and Julie Rolls.
## **1. APOLOGIES FOR ABSENCE**
Apologies received from Dorothy Hayes and Terry Earthy. Jane Meaney welcomed everyone to the meeting.
## **2. MINUTES OF THE LAST MEETING AND MATTERS ARISING**
The minutes of the previous Annual General Meeting held on 15[th] April 2023 had been circulated. The minutes were adopted, proposed by Jeff Wood and seconded by Geoff Paxton and signed by Jane Meaney.
## **3. CHAIRPERSONS REPORT**
CHAIRMAN’S ADDRESS: NACA AGM 22/424
Good Evening Everyone, and welcome.
I would like to mention the objects of the Association, as listed in our constitution which was written in the mid1980s, but which remains relevant in these very different times. “To promote the benefit of the inhabitants of North Ascot and the Neighborhood without distinction of sex, sexual orientation, race, or of political, religious or other opinions, ………in a common effort
to advance education and to provide recreation and leisure-time occupation.”
I think that if some of those founder members were still with us, (apart from Jeff who has been consistent in his support) they would be happy to see that we are still striving to meet those ideals. In an area where we have lost all our local pubs, youth clubs, and the Royal British Legion, this continuity is so vital to this community.
This has only been possible through the support of this committee, the hard work of all the Executive Committee members, particularly Colleen and Sharon. Many thanks to you all and may we continue to provide a warm, welcoming, well-maintained centre to uphold those lofty ideals. Jane Meaney.
## **4. TREASURER’S REPORT**
Welcome to the 2024 AGM
We have a healthy set of accounts with a surplus of £20 812
Hall income has increased by £6170. Insurance increased by £1450
Heating was £449. lower i think this is due to us asking all users to keep the door closed.
Maintenance costs are the normal plumbing, painting and decorating, pat testing, roof repairs and boiler services In addition we had an electrical survey done, re carpeted two rooms and started work on fire regulations.
Accounts accepted proposed by Jeff Wood and seconded by Geoff Paxton.
Terry Wood thanked Colleen and Jane for all their hard work in keeping the community Centre running so well.
## **5. LETTINGS REPORT**
As from the last AGM there were 28 parties, 1 first aid course for cheerleading and 2 meditation conferences. As well as the usual meditation, art group and martial arts.
## **6. ELECTION OF OFFICERS**
**Geoff Paxton** has agreed to stand again as honorary president. The president was proposed by Nora Davison and seconded by Jeff Wood. Everyone voted in favour of Geoff a unanimous vote for him to stand.
**Mrs Jane Meaney** has agreed to stand again as the Hon. Chairperson and was
proposed by Geoff Paxton and seconded by Jeff Wood and agreed unanimously.
**Ms Colleen Caddow** has agreed to stand again as Hon. Treasurer and this was
proposed by Linda Wyatt seconded by Nora Davison and agreed unanimously.
**Mr Kyle Rowland** has agreed to stand again as Hon. Secretary and was proposed by Geoff Paxton, seconded by Colleen Caddow and agreed unanimously.
**Sharon Griffiths** Hon lettings officer Jeff Wood and Julie Rolls and all in favour unanimously.
The following non-elected positions will continue to be held as previously by
**Amanda Jarvis** as Secretary proposed by Geoff Paxton and second by Kyle Rowland. This was agreed unanimously.
Jeff Wood and Nora Davison have informed the group that this will be the last year they will attend the meetings. Jane thanked them for their commitment.
## **7. ELECTION OF THE COUNCIL MEMBERS**
It was agreed by the meeting that the full members would be, Geoff Paxton, Jane Meaney, Colleen Caddow, Sharon Griffiths, Jeff Wood, Nora Davison, Linda Wyatt, Andy Meaney, Amanda Jarvis, Maxine Maurissen, Dorothy Hayes, and, Julie Rolls.
## **8. PRESIDENT’S ADDRESS**
Geoff thanked everyone for the time and commitment and mentioned he is pleased with how well the community centre is running.
The meeting was closed by the Chairperson at 19.40
Chairperson ………………………………….
Date………………………………………………
## **The North Ascot Community Association Income & Expenditure Account - £'s**
## **Year Ended 31[st ] December 2023**
|**General Income**
Interest receivable
**Total General Income (A)**
**Hall Account**
Hall lettings income
Insurance
3,641
Depreciation
57
Heat & Light
7,596
Lettings & Sectretarial
6,414
Cleaning & Waste Removal
18,940
Repairs & Maintenance
14,747
Sundries
0
**Net Hall income (B)**
**Net Income (A) + (B)**
**Administration**
Telephone
521
**Surplus for year**|Full Year|Full Year||
|---|---|---|---|
||**2023**
205
**205**
72,001
2,191
76
8,045
7,648
18,095
13,333
147
(51,394)
**20,607**
**20,812**
579
(521)
**20,291**|**2022**
86
**86**
65,831
2,011
101
8,556
5,925
18,751
6,353
360
(49,535)
**16,296**
**16,382**
2,295
(579)
**15,803**|**2021**
68
**68**
53,128
(42,056)
**11,072**
**11,140**
(2,295)
**8,845**|
## **The North Ascot Community Association**
**Balance Sheet as at 31[st] December 2023 - £'s**
|**Fixed Assets**
Net Book Value b/f
Additions
Depreciation Charge for the year
Net Book Value c/f
**Current Assets**
Debtors & Prepayments
Bank Deposit account
Bank Current account
**Current Liabilities**
Creditors
Net Assets
**Represented by:**
Income & expenditure account
Balance brought forward
Surplus (deficit) for the year|||Full Year|Full Year|||
|---|---|---|---|---|---|---|
||319
20,779
87,492|**2023**
227
57
170
108,590
(744)
**108,016**
**108,016**|3,905
20,574
64,444|**2022**
302
76
227
88,923
(1,425)
**87,725**
**87,725**|451
20,488
50,859|**2021**
403
101
302
71,798
(179)
**71,922**
**71,922**|
||87,725
20,291||71,922
15,803||63,077
8,845||
Accounts agreed on behalf of the committee
Ms C Caddow
20[th] April 2024
## **The North Ascot Community Association Notes to the Accounts**
## **Current Account Cashflow 2021 to 31[st] December 2023 - £'s**
**As at 31[st] December 2023 - £'s**
|Year|Income|Expenses|Mvmt|Total|
|---|---|---|---|---|
|2020
46,935.11
2021 51,301.54
(47,377.60)
3,923.94 50,859.05
2022 62,908.65
(49,323.46) 13,585.19 64,444.24
2023 75,586.76
(52,539.04) 23,047.72 87,491.96|||||
|Month|Income|Expenses|Mvmt|Total|
|---|---|---|---|---|
|Dec 22
64,444.24
Jan 23
6,235.46
(3,603.77)
2,631.69 67,075.93
Feb 23 10,312.23
(5,526.16)
4,786.07 71,862.00
Mar 23
5,090.00
(3,146.49)
1,943.51 73,805.51
Apr 23
5,997.73
(3,546.85)
2,450.88 76,256.39
May 23
7,850.96
(912.75)
6,938.21 83,194.60
Jun 23
3,738.50
(8,578.73) (4,840.23) 78,354.37
Jul 23
7,693.46
(2,774.44)
4,919.02 83,273.39
Aug 23
3,873.00
(7,224.09) (3,351.09) 79,922.30
Sep 23
5,970.73
(1,507.27)
4,463.46 84,385.76
Oct 23
6,539.23
(6,538.78)
0.45 84,386.21
Nov 23
8,363.96
(2,769.64)
5,594.32 89,980.53
Dec 23
3,921.50
(6,410.07) (2,488.57) 87,491.96|||||
|**Debtors Outstanding**||
|---|---|
|R Bertrand|319.00|
||319.00|
|**Creditors**||
|British Gas|494.74|
|Select|164.37|
|Graham Thomas|85.00|
||744.11|
87,491.96