Wellow Villa e Hall enditure Year Endin 31 December 2021 Income & Ex 2021 Expenditure 14,522 Income Hall & Equipment Hire Ground Rent Local Council Grants Bank Interest Trading Loss for year Covid Grants Received Net Profit 11,225 10,321 50 820 34 3,297 16,573 13.276 Balance Sheet Assets Debtors & Prepayments Bank 4,980 35,263 40,243 Liabilities Creditors & Accruals 1,568 Net Assets 38,675 Represented by :_ Surplus Brought Forward Profit for the year 25,399 13,276 38,675
WELLOW VILLAGE HALL MINUTES OF THE MEEtING OFTHE ANNUAL GENERAL MEETING ON RD WEDNESDAY 23 FEBRUARY 2022 AT7.45PM IN THE WELLOW ROOM l. Present= Mr P Stenner, MrASteer. Mesdames, S. Matthews. L Thaxter, S. Palmer, V Perry, L Weldon, K King. M Mallinson. C Newton, SAmey. K Steer, J Jager. G Stenner 2. CHAIRMANS OPENING REMARK5 Mr Stenner welcomed all in attendance and explained safety precautions and fire evacuation 3. APOLOGIES FOR ABSENCE Apologies received from: Mr l Taylor. Mr R Perry. Mesdames M Thomas. Cllr. G. Chesterton-Kaye, E Donnelly. Lesley (Ellies doll workshop) 4. MINUTES OF THE MEEllNG 02 2021 The minutes were agreed on a proposal by Mrs V Perry and seconded by Mrs K Steer 5. MAThERS ARISING FROM THE MINUTES Mr Stenner gave a covid 19 update. saying there was no legal requirement after 24 February and the H311 will need to do an updated risk assessment. Discussions then took place regarding the caretakerfs hourly rate and possible increase. It was proposed an increase of £1 per hour to £12 back dated to I" February 2022 and all in attendance voted in agreementwith Mrs C Newton suggesting an annual review each AGM irb future, which was agreed. Discussions with Mrs Steer around caretakin& cleaning and Booking Secretary roles then took place. 6. SECRETARYS REPORT Annual Fire Risk Assessments are being carried out and it all seems to be working with Vice Chair and Secretary keeping on top of things. The Constitution review is proving to be more involved, and we now have a member of Unity la volunteering group) to help with this update and policies. Decorators. quotes eventually came in and in February a decorator wa5 appointed so now it is only a matter of time to spruce up the main hall. Mrs Thaxter is now a listed guardian of the defibrillator at the hall under the new National Circuit register. 7. TREASURERS REPORT Mr Steer stated that we were lucky to hève funds topped up during Covid with grants in this last year. Unfortunately, we have had to put up hire rdtes from 1st March. He passed around the new rates which all in attendance acpted overwhelmingly.
BOOKING SECRETARY REPORT Mrs Steer said we are doing very well with lots of children's party bookings. There are 2 weddings in August Website bookings are going well There is a new children's group called Jiggly Wigglers starting in March The local Methodist Church may be closing and have made enquiries regarding using the Village Hall for Sunday meetings in future Most groups are back now but unfortunatety. we still cannot accommodate the Wl due to the request for the Main Hall which is fulty booked vekd3V evenings Wednesday lunchtime badminton may be starting up. Slimming World is very good regular income 52 weeks of the year. NHS Pulmonary care, rehabilitation after surgery are planning to return in April 9. CHAIRS REPORT Mr Stenner said the xmas tree recycling after Christmas was a success for TVBC and they thanked us. Mr Stenner thanked Ms Matthews for all her help with Covid 19 and the Hall Risk Assessments this last 2 years and Mr and Mrs Steer for cleaning and bookings The redecoration has been agreed and Mr Stenner has applied for grants to help pay for it from Wellow parish Council and Test Valley Borough Council. Tree works in the rear garden were carried out in January prior to the stornis and the dead chestnut tree was felled and roots ground out. The large chestnut was reduced in height and side branches removed. The constitution update is ongoing wtth Unity The Banking Mandate is causing problems and still not resolved. 10. ELEcfioN OF OFFICERS Mr Stenner was stepping down as Chair CHAIR- Mrs Perry was proposed by Mrs Palmer and seconded by Mrs Steer VICE CHAIR- Ms Matthews proposed by Mrs Mallinson and seconded by Mrs Palmer TREASURER- Mrsteer proposed by Mfs Perry and seconded by Ms Matthews SECRETARY- Mr5 Thaxter was proposed by Ms Matthews and seconded by Mrs Steer Mrs Steer continues to carry out Booking Secretary role 11. ANY OTHER BUSINE55 Ms Matthews asked Mrs Steer whether she would be willing to change the booking system to an online one rather than having to do double entry in a book and spreadsheet and thus saving time in double handling. Mr5 Steer, Ms Matthews and Mrs Thaxter to have a meeting separately to discuss the possibilities. Ms Jager asked whether the Village Hall had any issues with installing a replacement shed in the rear garden if she can get a grant as the old one is possibly going to need replacing this year. It was suggested once she had determined what size and when. she would report back to the committee with the information. Mr Steer said the canopy on the back wall was no longer in use so should we look at getting it removed and sold? This is a matter for discussion at a later date. Mrs Thaxter explained about the Conflict of Interest on the agenda at meetings Is it practical to purchase a dishwasher? Members to go away and consult with their groups and this item will be discussed at our next meeting Mr Stennerand Ms Matthews were presented with cards and vouchers fortheir Service. The meeting closed at 8.50 pm. DATE OF NEXT MEETING AGM WEDNESDAY 8- JUNE 2022 AT 7.45PM