## **IPSWICH COMMUNITY PLAYBUS** ## **Annual Report And** ## **Accounts** ## **Year ending 31 March 2023** ## **INDEX** **Page No** ## **4 LEGAL AND ADMINISTRATIVE INFORMATION** ## **5 TRUSTEES'REPORT** - **7 STATEMENT OF FINANCIAL ACTIVITIES** - **8 BALANCE SHEET** - **9 NOTES TO THE FINANCIAL STATEMENTS** - **11 INCOME AND EXPENDITURE ACCOUNT 12 INDEPENDENT EXAMINER'S REPORT** ## **IPSWICH COMMUNITY PLAYBUS** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **LEGAL STRUCTURE:** Constitution adopted 16 April 2003 ## **CHARITY REGISTRATION NO:** 278061 ## **CURRENT OFFICERS AND TRUSTEES:** ## **BOARD OF TRUSTEES:** Elizabeth Harsant - Chairperson Robert Whitehead - Treasurer Jane O’Shea Lynne Burr Sandie Catlin **PRINCIPAL ADDRESS:** 7 Constantine Road, Ipswich, IPI 2DL ## **ADVISERS:** **INDEPENDENT EXAMINER:** John Stenhouse ## **BANKERS:** Barclays Bank plc 1 Princes Street IPSWICH IPI IRJ ## **IPSWICH COMMUNITY PLAYBUS** ## **TRUSTEES' REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2023** ## **Governing document** The charity is governed by the constitution which was adopted on 16 April 2003. ## **Aims and objectives** To advance the education of children below compulsory school age, by providing or assisting in the provision of facilities for group play in which parents can participate where appropriate. In the interests of social welfare to provide recreational facilities for the inhabitants of Ipswich so that the conditions of life may be improved. ## **History and Background** The original Ipswich Playbus first went out on the road in the early 1970's. Over the years the Playbus expanded and changed its role, following demand from users and a grant from the National Lottery Charities Board. A new secondhand bus was bought and converted into a Playbus. Advice work, outreach and community services were developed. ## **Review of the Year** The Playbus has had an excellent year, although a few mechanical failures have galvanised us into retiring Maggie and finding a replacement, Dennis. We have purchased a new bus and are sourcing quotations for the conversion. Our Coordinator, Play Worker and “Maggie” have enjoyed being back with everyone and looking forward to planning Maggie’s retirement in October 2023 to coincide with her 20[th] anniversary. ## **General Funding** **Ipswich Borough Council** - We were again awarded £5,000 from Ipswich Borough Council Cash Grants 2022-2023. We have also been awarded £15,000 from the Transport Fund at IBC towards parking and the care and maintenance of the Playbus. **BBC Children In Need Grant** – We have received three payment this financial year totalling £19,515. ## **Clarion Housing Association—Griffin Wharf** Clarion have continued to support their residents with funding for the Playbus with a Grant of £3,500 this year. Other Funding during the year has come from: |GRANT - IBC Maintainence Qr|3,750.00| |---|---| |GRANT Lord Belstead CS|3,000.00| |GRANT - FB COALES NO.4|1,000.00| |GRANT - THE CHILDRENS END|100.00| |GRANT - East Anglian Mark Benevolent Association|1,000.00| |GRANT - Sydney Black Charitable Trust|500.00| |GRANT - Ganzoni CT|2,000.00| |GRANT - Christadelphian Samaritan Fund|500.00| |GRANT - The Archer Trust|2,500.00| |GRANT - Cost of Living|500.00| |GRANT - Fitton Trust|250.00| |GRANT - Magdalen Hospital|2,000.00| |GRANT - Grace Trust|500.00| |GRANT - Freemasons from the Province of Suffolk|4,000.00| |GRANT - Cllr Rob Bridgeman|2,144.00| |GRANT - Cllr Nathan Wilson|1,000.00| ## **New Bus Funding** Two grants were received towards purchase and conversion of Dennis |Mrs L D Rope Third Charitable Settlement|7,000.00| |---|---| |Charles Lewis Foundation|3,000.00| ## **Volunteers** The current Executive Committee believe that there were no volunteers during the year ended 31 March 2023. (2022: None). ## **STATEMENT OF FINANCIAL ACTIVITIES** Risk review Policies are in place regarding the specific areas of risk including child protection, confidentiality, employment. ## **Reserves policy** The trustees continue to work hard to secure ongoing funding to ensure the sustainability of the Playbus. We have secured over £79.5K in Grants plus £4.9K in other income during the year. With running costs of £80.7K p.a., this leaves the Playbus with a small surplus this year of £3.844. This left our reserves in good shape with the expectancy of purchasing and converting the new Playbus. Trustees are however continually seeking sources of funding. Trustees have set aside £50K of funds for a replacement bus and associated costs. ## **Investment policy** Monies in excess of day-to-day requirements are held in an interest bearing account, which with better interest rates has produced some additional revenue for the Charity ## **Appointment of trustees** The Executive Committee is elected at the AGM and consists of: Chair person Secretary Treasurer 4 to 9 Elected members and up to 3 co-opted members (not more than one third of members of the Executive Committee may be co-opted members). Trustees are recruited from interested persons known to the Executive Committee. Current Trustees are: Mrs Elizabeth Harsant - Chairperson Robert Whitehead – Treasurer & Secretary Jane O’Shea Lynne Burr Sandie Catlin ## **Statement of Trustees responsibilities in respect of the accounts** Charity law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees have overall responsibility for ensuring that the charity has appropriate systems of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Statement of Recommended Practice, ''Accounting and Reporting by Charities'' issued October 2000. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that: the charity is operating efficiently and effectively', its assets are safeguarded against unauthorised use or disposition; proper records are maintained and financial information used within the charity or for publication is reliable; and the charity complies with relevant laws and regulations. Approved by the Trustees on – 19 December 2023 Elizabeth Harsant **----- Start of picture text -----**
Inside The Playbus
**----- End of picture text -----**
**Ipswich Community Playbus Balance Sheet** ## **As of March 31, 2023** |**Fixed Asset**
**Tangible assets**
**Bus**
**Depreciation**
**Original Cost**
**Renovation Work**
**Total Bus**
**Total Tangible assets**
**Total Fixed Asset**
**Cash at bank and in hand**
**ICP Current Account**
**ICP Interest Account**
**Renewals Fund**
**Takings/Petty Cash**
**Total Cash at bank and in hand**
**Debtors**
**Accounts Receivable**
**Total Debtors**
**Current Assets**
**Undeposited Funds**
**Total Current Assets**
**Net current assets**
**Creditors: amounts falling due within one year**
**Trade Creditors**
**Accounts Payable**
**Total Trade Creditors**
**Current Liabilities**
**Payroll Liabilities**
**VAT Control - HMRC**
**Total Current Liabilities**
**Total Creditors: amounts falling due within one year**
**Net current assets (liabilities)**
**Total assets less current liabilities**
**Total net assets (liabilities)**
**Capital and Reserves**
**Opening Bal Equity**
**Retained Earnings**
**Profit for the year**
**Total Capital and Reserves**|**Total**| |---|---| ||**As of Mar 31,**
**2023**
**As of Mar 31,**
**2022**| ||-77,072.09
-67,336.00
59,336.00
59,336.00
17,736.09
17,736.09| ||**£ 0.00**
**£ 9,736.09**| ||**£ 0.00**
**£ 9,736.09**| ||**£ 0.00**
**£ 9,736.09**
12,853.50
4,690.71
30,000.00
25,002.09
50,000.00
50,000.00
12.46
41.07| ||**£ 92,865.96**
**£ 79,733.87**
0.00
0.00| ||**£ 0.00**
**£ 0.00**
0.00
0.00| ||**£ 0.00**
**£ 0.00**| ||**£ 92,865.96**
**£ 79,733.87**
0.00
200.70| ||**£ 0.00**
**£ 200.70**| ||**£ 578.87**
**£ 448.60**
0.00
0.00| ||**£ 578.87**
**£ 448.60**| ||**£ 578.87**
**£ 649.30**| ||**£ 92,287.09**
**£ 79,084.57**| ||**£ 92,287.09**
**£ 88,820.66**| ||**£ 92,287.09**
**£ 88,820.66**
38,466.99
38,466.99
49,975.27
64,203.13
3,844.83
-13,849.46| ||**£ 92,287.09**
**£ 88,820.66**| ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** ## **ACCOUNTING POLICIES** Basis of accounting The financial statements have been prepared under the historical cost convention, and in accordance with applicable accounting standards. The financial statements also comply with the requirements of the Charities Act 1993 and with the Statement of Recommended Practice (SORP) ## **Incoming resources** All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified. Donations and fundraising are recognised in the Financial Statements on receipt. No amounts are included in the financial statements for the services donated by volunteers. ## **Resources expended** All expenditure is accounted for on an accruals basis. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of resources. Fundraising Costs are commission paid to S Grievson Fundraising, a fundraising company. ## **Tangible Fixed Assets** Tangible fixed assets costing more than £1,000 are capitalised and included at cost, including any incidental expenses of acquisition. Depreciation is provided on all tangible fixed assets at rates calculated to write off each asset over its estimated useful life as follows: Bus – The Trustees have decided not to levy any depreciation again this year. The organisation is a registered charity and its activities are exempt from United Kingdom Income and Corporation Taxation. Any Income Tax recoverable under Gift Aid is recognised in the Financial Statements in the period in which it is received. **Signed:** Robert Whitehead Treasurer **Signed:** John R Stenhouse Independent Examiner Gifts in kind Included at the valuation of the donor. **Ipswich Community Playbus Income and Expenditure** ## **Total** |**Income**
**Fundraiser Sales**
**Gifts and Donations Income**
**Unrestricted**
**Total Gifts and Donations**
**Income**
**Grants**
**Restricted Grant**
**New Bus Fund**
**Total Restricted Grant**
**Total Grants**
**Services**
**SLA**
**Total Income**
**Gross Profit**
**Expenses**
**Admin Services**
**Advertising and Promotion**
**Bus Equipment Expense**
**Cleaning Materials**
**Depreciation Expense**
**Dues and Subscriptions**
**Fundraising Costs**
**Insurance**
**Licenses and Permits**
**Maintainance**
**Motor Expense**
**Bus Repairs and Renewals**
**Diesel**
**Total Motor Expense**
**Office Supplies**
**Payroll Expenses**
**Pension**
**Taxes**
**Wages**
**Total Payroll Expenses**
**Play Equipment**
**Printing and Stationary**
**Rent**
**Repairs**
**Equipment Repairs**
**Total Repairs**
**Subscriptions**
**Telephone**
**Training**
**Travel & Ent**
**Total Expenses**
**Net Operating Income**
**Other Income**
**Interest Income**
**Total Other Income**
**Net Other Income**
**Net Income**|**Apr 2022- Mar 2023**
**Apr 2021- Mar 2022**| |---|---| ||592.00
822.32
194.00| ||**£ 822.32**
**£ 194.00**
40,994.00
38,928.25
28,515.00
10,000.00| ||**£ 38,515.00**
**£ 0.00**| ||**£ 79,509.00**
**£ 38,928.25**
8,072.71
3,500.00| ||**£ 84,423.32**
**£ 47,194.96**| ||**£ 84,423.32**
**£ 47,194.96**
1,728.00
582.24
545.00
319.03
28.80
540.87
522.78
9,736.09
412.86
399.42
10,013.27
600.00
5,356.56
1,607.87
50.00
180.99
15,000.00
15,000.00
295.00
280.00
1,028.95
65.00
1,773.73
1,479.08| ||**£ 3,097.68**
**£ 1,824.08**
26.39
1,039.65
717.64
2,997.88
-213.65
2,600.82
31,143.51
30,190.44| ||**£ 32,687.15**
**£ 35,789.14**
401.86
678.35
86.47
84.02
1,030.00
1,030.00
80.58
10.00| ||**£ 0.00**
**£ 90.58**
424.08
428.47
569.40
514.92
336.00
59.40| ||**£ 80,729.35**
**£ 61,052.42**| ||**£ 3,693.97**
**-£13,857.46**
150.86
8.00| ||**£ 150.86**
**£ 8.00**| ||**£ 150.86**
**£ 8.00**| ||**£ 3,844.83**
**-£13,849.46**| ## _**Independent examiner's report on the accounts**_ ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Ipswich Community Playbus **On accounts for the year** 31[st] March 2023 **Charity no** 278061 **ended (if any)** **Set out on pages** Balance Sheet and Profit & Loss (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2023.** ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 19/12/2023 **Name:** John Stenhouse **Relevant professional** FIOEE **qualification(s) or body (if any):** 1 Ramsey Road, Hadleigh, Ipswich, Suffolk IP7 6AN **Address:**