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2021-03-31-accounts

IPSWICH COMMUNITY PLAYBUS

Annual Report And

Accounts

Year ending 31 March 2021

INDEX

Page No

4 LEGAL AND ADMINISTRATIVE INFORMATION

IPSWICH COMMUNITY PLAYBUS

LEGAL AND ADMINISTRATIVE INFORMATION

LEGAL STRUCTURE: Constitution adopted 16 April 2003

CHARITY REGISTRATION NO: 278061

CURRENT OFFICERS AND TRUSTEES:

BOARD OF TRUSTEES:

Elizabeth Harsant - Chairperson Robert Whitehead - Treasurer Jane O’Shea Gill Dean Lynne Burr Sandie Catlin Glenis Clayton

PRINCIPAL ADDRESS: 7 Constantine Road, Ipswich, IPI ZDL

ADVISERS:

INDEPENDENT EXAMINER: John Stenhouse

BANKERS:

Barclays Bank plc 1 Princes Street IPSWICH IPI IRJ

IPSWICH COMMUNITY PLAYBUS

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2021

Governing document

The charity is governed by the constitution which was adopted on 16 April 2003.

Aims and objectives

To advance the education of children below compulsory school age, by providing or assisting in the provision of facilities for group play in which parents can participate where appropriate. In the interests of social welfare to provide recreational facilities for the inhabitants of Ipswich so that the conditions of life may be improved.

History and Background

The original Ipswich Playbus first went out on the road in the early 1970's. Over the years the Playbus expanded and changed its role, following demand from users and a grant from the National Lottery Charities Board. A new secondhand bus was bought and converted into a Playbus. Advice work, outreach and community services were developed.

Review of the Year

An extraordinary year as the Playbus was off the road due to Covid 19. Thankfully due to the Furlough Scheme and some grants coming in we managed to finish the year in a better financial position.

Funding

Ipswich Borough Council - We were again awarded £5,000 from Ipswich Borough Council Cash Grants 2021-2021. We have also been awarded £15,000 from the Transport Fund at IBC towards parking and the care and maintenance of the Playbus.

BBC Children In Need Grant – Due to Covid, the grant has been extended for a year. The total grant amount is £110,772 over 3 years.

Other Funding during the year has come from:

29 May 1961 Trust

The current Executive Committee believe that there were no volunteers during the year ended 31 March 2021. (2020: One).

STATEMENT OF FINANCIAL ACTIVITIES

Risk review Policies are in place regarding the specific areas of risk including child protection, confidentiality, employment.

Reserves policy

The trustees continue to work hard to secure ongoing funding to ensure the sustainability of the Playbus. We have secured nearly £68K in Grants and Furlough payments during the year. With running costs of £48K p.a., this leaves the Playbus with in excess of 6 months reserves, which is meeting the Trustees target, however we are continually seeking sources of funding. We are of course delighted with the Children in Need grant which secures funding again for a further three years.

The Trustees continue to consider setting aside funds for a second or replacement bus.

Investment policy

Monies in excess of day to day requirements are held in an interest bearing account, although with current interest rate this does not produce much revenue. The trustee’s however do not wish to consider more speculative investment alternatives in the present economic climate.

Appointment of trustees

The Executive Committee is elected at the AGM and consists of:

Chair person Secretary Treasurer

4 to 9 Elected members And up to 3 co-opted members (not more than one third of members of the Executive Committee may be co-opted members).

Trustees are recruited from interested persons known to the Executive Committee.

Current Trustees are:

Mrs Elizabeth Harsant - Chairperson Robert Whitehead – Treasurer & Secretary Jane O’Shea Gill Dean Lynne Burr Sandie Catlin Glenis Clayton

Statement of Trustees responsibilities in respect of the accounts

Charity law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period.

In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees have overall responsibility for ensuring that the charity has appropriate systems of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Statement of Recommended Practice, ''Accounting and Reporting by Charities'' issued October 2000. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that: the charity is operating efficiently and effectively', its assets are safeguarded against unauthorised use or disposition; proper records are maintained and financial information used within the charity or for publication is reliable; and the charity complies with relevant laws and regulations.

Approved by the Trustees on – 5 November 2021

Elizabeth Harsant

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Inside The Playbus
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Ipswich Community Playbus

Balance Sheet

Fixed Asset
Bus
Depreciation
Original Cost
Renovation Work
Total Bus
Total Tangible assets
Total Fixed Asset
Cash at bank and in hand
ICP Current Account
ICP Interest Account
Renewals Fund
Takings/Petty Cash
Total Cash at bank and in hand
Debtors
Accounts Receivable
Total Debtors
Total Current Assets
Net current assets
Accounts Payable
Total
Current Liabilities
Payroll Liabilities
HMRC
Pension
Total Payroll Liabilities
Total Current Liabilities
Total Creditors: amounts falling due within one year
Net current assets (liabilities)
Total assets less current liabilities
Total net assets (liabilities)
Capital and Reserves
Opening Bal Equity
Retained Earnings
Profit for the year
Total Capital and Reserves		 **Total **
As of Mar 31, 2021
As of Mar 31, 2020
-67,336.00
-67,336.00
59,336.00
59,336.00
17,736.09
17,736.09
£ 9,736.09
£ 9,736.09
£9,736.09
£9,736.09
£ 9,736.09
£ 9,736.09
13,512.83
9,289.92
0.00
0.00
75,046.59
60,018.98
61.46
61.46
£ 88,620.88
£ 69,370.36
0.00
0.00
£0.00
£0.00
£0.00
£0.00
£ 88,620.88
£ 69,370.36
348.39
15,769.61
£ 348.39
£ 15,769.61
1,005.38
1,005.38
3909.44
37.44
1,925.13
173.43
6,839.95
£ 1,216.25
6,839.95
£ 1,216.25
£ 7,188.34
£ 16,985.86
£81,432.54
£52,384.50
£91,168.63
£62,120.59
£ 91,168.63
£ 62,120.59
38,466.99
38,466.99
23,653.60
14,727.79
29,048.04
8,925.81
£ 91,168.63
£ 62,120.59

Signed:

Robert Whitehead Treasurer

Signed:

John R Stenhouse Independent Examiner

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

ACCOUNTING POLICIES

Basis of accounting The financial statements have been prepared under the historical cost convention, and in accordance with applicable accounting standards. The financial statements also comply with the requirements of the Charities Act 1993 and with the Statement of Recommended Practice (SORP)

Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified. Donations and fundraising are recognised in the Financial Statements on receipt. No amounts are included in the financial statements for the services donated by volunteers.

Resources expended

All expenditure is accounted for on an accruals basis. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of resources. Fundraising Costs was commission paid to S Grievson Fundraising, a fundraising company.

Tangible Fixed Assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost, including any incidental expenses of acquisition.

Depreciation is provided on all tangible fixed assets at rates calculated to write off each asset over its estimated useful life as follows:

Bus – The Trustees have decided not to levy any depreciation again this year.

The organisation is a registered charity and its activities are exempt from United Kingdom Income and Corporation Taxation.

Any Income Tax recoverable under Gift Aid is recognised in the Financial Statements in the period in which it is received.

Gifts in kind Included at the valuation of the donor.

Ipswich Community Playbus Income and Expenditure

Income
Bus Hire
Fundraiser Sales
Gifts and Donations Income
Unrestricted
Total Gifts and Donations Income
Grants
SLA
Total Income
Gross Profit
Expenses
Admin Services
Advertising and Promotion
Bus Equipment Expense
Cleaning Materials
Dues and Subscriptions
Fundraising Costs
Insurance
Maintainance
Motor Expense
Bus Repairs and Renewals
Diesel
Total Motor Expense
Office Supplies
Payroll Expenses
Pension
Taxes
Wages
Total Payroll Expenses
Play Equipment
Postage, Carriage and Delivery
Printing and Stationary
Rent
Repairs
Computer Repairs
Total Repairs
Telephone
Subscriptions
Total Expenses
Net Operating Income
Other Income
Interest Income
Total Other Income
Net Other Income
Net Income		 **Total **
Apr 2020 - Mar 2021
Apr 2019 - Mar 2020
0
0
462.00
0
525.00
70.00
£ 525.00
£ 70.00
67,947.56
89,463.20
£ 77,200.93
£89,995.20
£ 77,200.93
£ 89,995.20
1,728.00
1,296.00
387.84
387.84
31.93
277.25
30
429.16
5,536.95
10,960.90
1,657.87
64.19
0.00
15,000.00
270.00
265.00
0.00
15,196.26
90.89
3,167.83
£ 360.89
£ 18,629.09
405.04
405.04
2,633.54
905.34
4,483.96
0.00
29,978.92
30,610.92
£ 37,096.42
£ 31,516.26
0.00
75.98
56.11
772.50
1,545.00
33.00
33.00
£ 33.00
£ 33.00
531.34
531.34
**405.64 **
£ 48,180.50
£81,151.05
£ 29,020.43
£ 8,844.15
27.61
81.66
£ 27.61
£81.66
£ 27.61
£81.66
£ 29,048.04
£ 8,925.81

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Ipswich Community Playbus

On accounts for the year 31[st] March 2021 Charity 278061 ended no (if any)

Set out on pages Balance Sheet and Profit & Loss

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: John Stenhouse Relevant professional FIOEE qualification(s) or body (if any):

Date: 06/11/2021

Address: Silkwood Straight Road Polstead Heath Colchester CO6 5BB