Registered nUrner 01375316 Brownsea Open Air Theatre Ltd Report and Unaudited Accounts For the Year Ended 31 December 2023
WNSEA PEN AIR THEA Registered Charity 278003 Annual Re for 2023 The Trustees of Brownsea OP Air Theatre Ltd present thetr Report and Accounts for the year 1st January 2023 to 31st Dmber 2023. The Trustees have adopted the provbsions of the Statement of RelMMended Practice (SORP} 'Accounting and Reporting by Charibes. efftiVe 01 January 2015. REFERENCE AND ADMINISTrA E DETAILS Rg iStered Com number 01375316 Char Number 278003 Re Mich1 Farley & AssoGiales Ltd Suite 9 Pine Court BUe$S Centre 36 Gervis Road Boumemouth BH1 3DH Trustees D.M. Cherrett C.R. Davenport E.M Davenport G.D. Hayton D.A. Mallender R.P. Sach B. Woolton Inde endent Examlne Mich1 Fadey & Asscciates Ltd Sulte g Pine Court Business Centre 36 Gervis Road Boumemouth BH1 3DH Bank#rs Nat Wesl Boumemouth Castkpoint Centre Casue Lane West Boumemouth BH8 9US
STRUCTURE GOVERNANCE AND MANAGEMENT Governln document Brownsea Open Air Theatre Ltd is a Registered Chaiilable Company govemed by the Memorandum and Arti¢le5 of Association (Company No. 01375316). Inco¥porated 26 June 1978. Rlsk Mana emen The Trustees have a duty to identsty and review the risks to whith the Chanty may be exposed and to ensure appropriale controls are in place. Con litutlon The Company is limited by Guarantee and has no share capital. In the event of the company being wound up membets are each required to contn.bute an amount not exceeding £1. Brownsea Open Air Theatre Limrted is refeed to throughout the remainder of this report as BOAT. Patrons Andrew Jarvis- A professional Shakespearian Actor and Tutor Michael Dobson - Director of the Shakespeare Insts'tute Twstees The trustees who served during the year[e.. R.P. Sach - (Chairl D.M. Cherrett- (Treasurer) P.L. Scott (54gned 23 September 2023) E.M. Davenport C.R. Davenport G.D. Hayton D.A. Mallender R8cruitment and a intmen of Ttee8 The DI¢torS of the Company are also charity trustees for the purpose of chanty law, and are referred to as "Trustees" throughout the report. There are no members who are not Trustees. All members of the Trustee body give their time voluntsrily. There are currenty seven Trustees. TtUStees are replaced through personal recommendab'on of e$ting Trustees. Trustees are rnade aware of their pOnsIbIlibeS under the Companies Act and the Charits'es Act, and all are made aware ofthe nalure of the ork of the chanty. Risk Mana ement The Trustees have not Mlentified any major risks to the Charity ss exposed. On the practical front we operate a ngorous Health and Safety Policy. both for member5 of the Company and for Ihe Genetal Publ. This Poly is revie&l regularty annually.
OBJECTIVE AND ACTIVMES Charitable Ob'ectlves and Activities The purpose of the Charity is to advance the educatDn of the Public in the Arts. particularty in the art of Drama. and to further the charitsble work of The National Trust and the Dorset Wildlife Trust (formerly Dorset Trust for Nature Con5er¥atK)n). Public Bonofit tatement In shaping our objectives for the year and pnnIng our athibes, the Trustees have considered the Charity Commission's guidance on publ benefit B.O.A.T. is committed to Equal Opportunibe$ and to promoting theatre as an activty for all. We ensure that all volunteers are treated equalty. OveThiew 2023 Desprte the resignats.on of the plaS DIreor. for personal reasLMIs, at the end of June, and the appalling weather at the end of and Infi1ng of August BOATS prOdUcn of Romeo and Juliet was very Successful with selkout perf0mnceS. B.O.A.T.'s talks to I(al organisab.ons have continued. sLe$SlIY during 2023. Rev w and Achievem nts 2023 Donationg The followng donations were made National Trust Dorset Wildlife Trust Brownsea Island Volunteer Wardens St John Ambulan St Maws Church Skinner Street United Refomied Church Brownsea Scouts (for use of buggy) 11.41YJ 500 2(M) 200 200 Costumes premlses We ar8 sts'll using the same unrt for our costttmes. The ffinaal arrangements remain the same as previously agreed and premises are CuenY leased until 31st March 2024. The new freeholders have made il clear that they are happy for us to remain_ Further works have been done including the installation of shuttefs which should enable costumes and props lo be taken oul and retumed by use of a fork lift truck. Since the end of Twelfth Night the Costume and Props teams have worked to make the storage more efficient. We first started making our own costumes in 2001 hawng hired, mostty from the RSC, before that date. We continue to have an extremely well 5tccked wardrobe of costumes made to a vèrv hiah stsndard th new ones beirrfj made 8verv vear Boat Tend•r We currenwy tender only lo Brownsea Island Ferries Sponsorship Dorset Sothvare have sponsored us since 2019
Talks We continue to respond to requests for talks to outside todies. Our talks aim to give infomiation atrN)ut our charity in an entertaining and professional manner, consistent w¢th our ethos of provwJing qualty tradItnal Shakespeare. During 2023 BOAT delivered five talks to'.- 3rd Ocolober- Probus Club of Poole 17th October- Probus Club of Parkstone 10th November- Friends of Wareham Library 15th November- Southb)ume Women's Institute 13th December- Womerb's Felbwship Group (Queens Park Boumemouth) We have more tthkings for 2024 According to the knme available and the tsstes of the group who have reque51ed a talk. t%)th the content and number and fields of expettise of the speakers is adjust&1 as required. There is aVayS a general acUnt of how BOAT began in 1964. Areas cover&J can include pract1 details of the set, props and costumes, casting, technic issues and details of the actual prc*Juction. contrasts betsveen "then" and "novl, and how those listening Mh1 be interested in joining in some way. On arriving at Probus Club of Parkslone, it was discovered that many of the attendees had also been at the Poofe talk. The SDe8ker Ihetefore talked on a differeni subiert wrth Ihe donation still qoinq to BOAT. The aims are lo generate addits.onal income t(hvards the work of BOAT in support of the National Trust and lo raise the profile of BOAT in order to sell more kkets and recfutt new volunteers. FundRaising We conb.nue to raise extra funding via Easy Fundraising and JustGNing. We also raise a small amount of money by selling appropriate small ttema bespoke for BOAT, such as tote bags and badges. 2023 was the 60th Year of BOAT bringing Shakespeare to Brownsealsland BOAT'S 60th year was marked by the prints'ng of a folkwup to our 50th Anniversary book. which contained 60 memories of BOAT from cuffenl and fonner members of the cast. crew and audien. Thi5 book is still on sale but has already raiseA more than enough tr) pay for its printing 2023 also saw Ihe 400th anneary of the productM)n of Shakespeare's First Folio. This vras marked by a reception held by their Majesties King Charfes and Queen Camilla at Windsor Casue to which 5 long-standing members of BOAT were invited and were introduwj lo the lQ'ng himseff.
FINANCIAL REVIEW Flnanclal Mana ement and Reserves Financial Management Policy controls ensure that all our assets are secure. The PoIY meets all the requirements of the Charibes Act 1993. Charity Commission guidelines 'lnlemal Financial Controls for Chanbes, and 'Accounts'ng and Repotbng by Chanb'es.. Statement of Recommended Prathce120151'. We keep a Reserve sufficient to provhje inibal funding for the next pluCI10n should the current production unexpectedty incur a loss. Prln¢i al Fundln Source8 The Charity 1$ principally dependenl on income Irom the Annual Production. Fina clal tatem nt The company made a profft of £ during the year 2023. Therefore the have been able to donate lo the National TnJ5t and other organisations, from the money raised by our annual PrcKluction. Trusloes Ros nsiblllties The Trustees are reswnsible for preparing the finalar statements in accordance with appl2ble law and United Kingdom Generalty Accepted Accounting Practice. Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the stale of affairs of the company and of the income or expenditure of the company for that reriomj. In preparing those finanual statements. the Trustees are required lo.. Select Suitab accounting wlictes and apply them consistenty. Make judgements and estimates that are reasonable and prudent Prepare the financial statements on the going concem basis unless il is inappropriate to presume that the company will continue in business. The TNstees are responsible for keeping proper lUnting recordg vthich disclose reasonable accuracy at any tsme the finanaal p%)sitIn of the ¢ompany and to enable them to ensure that the financial statements compty with the Companies A( 2c. They are aL SponsIble for safeguarding the assets of the Company and hence for taking reasonatAe steps for the prevention and deteCtn of fraud and other irregulanb"es. The Tnjstees. report has been prepared in accordance with the Ststement of Recommended practice 'Accounting and Rewrting by Charibe5' {SORP 2015) and in axordance the Sla1 provisions of part 15 of the CoMpanS Act 2006 relattng to small Compan$. Approved by the Trustees on 2024 D. CHERRETh- TRUSTEE
Brownsea Open Alr Theatre Ltd Chartered Accountants. roport to the board ol d[recio on the preparation of the unaudited Statutory accounts of Brownsea Open Air Theatre Ltd forthe year ended 31 Derner 2023 In order to assk%l you lo fuffil your duw under the Ccffipon Act 2(MJ6. we have prepared for your approval the accounts of Brownsea Open Air Theatre Ltd for the year ended 31 December 2023 which comprise of the Profrt arKI Loss Account. the Balance Sheet and the reLated notes from the ccmnpany's jnting T0dS and from inf¢rnakn and expV$ have gNen us. As a practising Mnber fim of the Institute of Chartered AfYX)untants in England and Wal8s. w8 are subject to its ethical and other professK)nal requirements which are Iktsiled at vmw.icaew.comlen1membet51rukIIonS-standards-and-gUmlance Ourwork ha5 been undertaken aordance with IC4EW Thn1 Release 07116 A4F. Michael Fadey & Associat mI Chartered Accountants Suite 9 Pine Court Business Centre 36 Gervis Road Bournemouth BH13DH
8rown¥ea Open Alr Theatre Ltd Statement of Finaneial Activities for the year ended 31 D•e•mber 2023 2023 2022 Incomlng and endowments from: Donations and legacie¥ Charrtabk tIvItieS- fundraising ]e Total 426 122.959 123,385 588 116.723 117,311 Charitable aclviiies- fundrassing costs Administrative expenses 90,202 25,808 116,010 75.651 23,773 99,424 Net incomollexpenditure) 7.375 17.887 UK Government Cowd-19 grant Net movement In funds 7.375 17,887 7.375 17.887 Reconciliation of funds Total funds brought foThwd 62,935 45.048 Totsl funds carrled forwavd 70,310 62,935
Brownsea Open Air Theatre Ltd Registered number: Balan¢e Sheet as at 31 December 2023 01375316 2023 2022 Fixed assets Tangle assets 2.358 3.144 Current assets Cash at bank arKI in hand 68.612 60,391 Creditors: amounts falling due within one year 1660) 16001 Net currgnt assets 67.952 59.791 Net assets 70.310 62,935 Capltal and reser¥es Profrt and kjss &count 70.310 62,935 Shareholderfs fund¥ 70,310 62,935 The directors are satisfied that the company ts entttled to exemOK)n frLYn the requiremont lo obtain an audit under S1)n 477 of the Companies Act 2006. The member has not required the company to oblan an ajdit in Cdan with Secti 476 of the The directors 8cknAedge their responsibilities for cOMp.ng with the requ1mentS of the Companies Act 2006 wrth rosF*Ct to Unting rOr(1S and the preparatbjn of ac¢(yJnts. The accounts have been prepared and deliVed in arXOrdan with the special provisions applicable to cOmpanS subject to the small companies regime. The profit and loss &count has nol been deliver1 lo the Regtrar of Crynpanies. D Cherrett Director and tnjslee Approved by the Council of Marwent and the trustees on .....................
Brownsea Open Air Theatre Ltd Statement of Cash Flows for the year ended 31 December 2023 2022 Operating activities Profrtllloss) for the finanryal year 7.375 17.887 Adjustmonts for. DepreCiatn Dècrease in StkS Deerease in deblors Increase in creditors 8.221 Cash genera1 by opw*ing actsv 8,221 18.935 Invosting activltles Payments lo acquire tslvJib fixed assets Cash gener8t&J by investing &liwt Net cash generat•d Cash generated by operating actNibes Cash generated by investing a#ivi 8.221 18,935 Net cash generated 8,221 18.935 Cash and cash equivalents at 1 January Cash and cash equNalents at 31 December 60,391 68,612 46,559 65,494 Cash and cash equNalents comprise: Cash at bank 68.612 60,391
Brownsea Open Air Theatre Ltd Notes to the Accounts for the year ended 31 December 2023 Accountlng polkl¢s Basis of pry>arntlon The accounts have been prepared Ufer the historical cost convention and in aecordanee wf(h FRS 12, the Charities Sorp (FRS 102) and the Financial Reporting Standard applicab in the UK and Republ of Ireland las aFvIl to small enttyes by secli)n 1A of the standard). Incoming Resources Voluntary income and dOnatlS are aceounted for as receNed by the charty. The income from fundraising ventures is $hovm gross. with the assockqted costs included in fvjndraising costs. Any permanent endcAvments are dealt with through the ststement of fina41 activit when received. Tangible fixedassets Tangible fixed assets are measured at cost less accumulatTve depreciation and any a¢¢umulalive impaiment losses. Depreciation is provi(led on all tangib ed assets, other than freehold land, at rates ¢akulated lo write off the cost. estimated re5Klual fdlue. of each asset eventy over its expected useful lrfe. as fOlls.. EqUipMt 25% reduciry baiarKe basis Debto Short temi debtors are measured al trantiOn (whth is usualty ts invc4ce pre}, less any impaimienl Josses for bad and d(yJbtlul debts. Croditors Short term ¢roJtiors are measur1 at trdnsadion pri (vthth is usualty the invoice pre1. Provisions Provisions { liabilrties of uncertain timing or nnI) are recognkwj Wh is an oblvJation al the reporting data as a sum of 8 past even( it is probabk that economic benefrt wll transferred to settle the obligan a1 th& 8mount of the thiigatKin can be estimat8d reliabty. 10
Brownsea Open Alr Ththth Ltd Notes to the Accounts for the year ended 31 December 2023 2 Tangible red assets Equipment Cost Al 1 January 2023 At 31 t)etynber 2023 125,098 125.098 Depreciation At 1 JanLEary 2023 Charge for the year At 31 De¢embw 2023 121.954 122.740 Net book value At 31 December 2023 2,358 At 31 Decefflber 2022 3,144 3 Credltors: amounts falling du• within ono year 2023 2022 Other cr8ditors 600 4 Voluntew5 All productk)n$ are orM arKI by lurrteers. all aspgcts d tha chariws day to day actMbGs are vduntary, induding that of the Trustees. wryth no staff empbyed arKI remuneratbon paid. 5 0th?r Infomiation Brcr•Ynsea Open Air Theatre Ltd is a prpmte CoMpY Iwnited by guarantee arbj incorporated in England. Its registered offe is: Suite 9 Pine Court Business Centro 36 GeNis Ro8d Boumemouth BH1 3DH 11
Brownsea Open Alr Theatre Ltd Notes to the Accounts for the year ended 31 De¢ember 2023 6 Incomé and costs 2023 2022 Fundraising incimne Box office Insurance daim Programme sales Sponsorship receipts Other receipts Bo0kJmehand1$e sales 118.343 110,932 154 3,979 3,071 45 122.959 149 116.723 Fundralslng costs Theatre area rental Seating and auditorium costs Set costs Lighting and sound Costumes and make up Properties Boat hire Room hire and refreshments Other prcrtjuctic costs 4,867 18,797 4,243 9.802 3,792 19.590 1.319 9,Cl 417 43,739 1.1C6 6.327 S¥).202 256 39,550 1,365 234 75.651 Administrativè èxpenses Theatre running costs". Costume storage costs Insurance 3,614 1,702 3,311 1,72 5,013 Govemance costs.. Telephone PO Box Slalionery and postwJg Media advertising Poslersmiersnickets pmt AccKJuntancy fees Companies House filir#J fee Parkingltr8n5POrt Repairs and mantenance DepreCiatn Charilabte donations Sundry expense5 80 72 378 231 464 2,456 351 602 1,984 720 30 811 810 1,492 3,316 1,048 6,850 1.823 18,760 12.800 1.518 20,492 25.808 23.773 7 Other operating income t)onalions (including Gfft Aid) 426 588 12