CHINEHAM VILLAGE HALL AND RECREATION GROUND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2024
Charity Number 277855/A/1
CHINEHAM VILLAGE HALL AND RECREATION GROUND
TRUSTEE INFORMATION
SCHEME APPROVED BY THE CHARITY COMMISSION ON 18TH FEBRUARY 1992
| Trustees | T J D Morgan | Chairman |
|---|---|---|
| L Fryer | Treasurer | |
| J Herneman D Little |
Resigned ?? Resigned ?? Vice Chairman |
|
| J M Chamberlain | ||
| R Bhave | ||
| D Bull | ||
| K Chan | Appointed 24/03/2025 | |
| Principal place of business | Chineham Village Hall | |
| Thornhill Way | ||
| Chineham | ||
| Basingstoke | ||
| Charity registration number | 277855/A/1 | |
| Independent examiner | Charlotte Derbyshire FCCA | |
| Derbyshire Accountants Limited | ||
| 2 Fairfield | ||
| Whitchurch | ||
| Hampshire | ||
| Bankers | Barclays Bank plc | |
| 8 Market Place | ||
| Basingstoke | ||
| Metro Bank | ||
| Basingstoke | ||
| Hants | ||
| Shawbrook | ||
| Lutea House | ||
| Warley Hill Business Park | ||
| The Drive | ||
| Great Warley | ||
| Brentwood | ||
| Essex |
CHINEHAM VILLAGE HALL AND RECREATION GROUND
CONTENTS
| Page | ||
|---|---|---|
| Trustees' report | 1 - 2 | |
| Independent examiner's report | 3 | |
| Statement of financial activities | 4 | |
| Balance sheet | 5 | |
| Notes to the financial statements | 6-9 |
CHINEHAM VILLAGE HALL AND RECREATION GROUND TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2024
The trustees are pleased to present their report together with the financial statements for the charity for the year ended 31 December 2024.
The trustees confirm that these financial statements comply with the requirements of the Charities Act 2011, the Trust Deed and the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (as amended for accounting periods commencing from 1 January 2019).
Structure, governance and management
Chineham Village Hall is a charity governed by its Trust Deeds dated 29 May 1984. It is a registered charity with the Charities Commission.
The charity is governed by trustees. The trustees who served during the year are listed on the information sheet at the front of the accounts.
Up to ten members of the local community can be appointed as trustees at the AGM. In addition, any regular user of the hall is entitled to nominate a representative as a trustee.
Induction training is given in the form of in role learning.
There is a management committee who meet on a monthly basis and make all decisions relating to the Charity. The trustees have examined the major risks to which the charity is exposed and confirm that systems are in place to mitigate our exposure to the major risks.
Objectives and activities for the public benefit
When planning our activities for the year, the trustees have considered the Commission's guidance on public
The objects of the charity are for the provision and maintenance of a village hall and recreation grounds for the use of the inhabitants of Chineham. The trustees consider that these activities provide benefit to those who
In the furtherance of these activities, but not further or otherwise, the powers of the charity are as set out in its Trust Deed.
Under the Trust Deeds of association, the charity has the power to make any investment which the trustees
Achievement and performance
Chineham Village Social Club continue as our stable tenant, contributing £ 30,000 per annum. (2023: £30,000). Other tenants remain relatively static, although in the current environment a number of smaller tenants come and go, and in the current year the revenue was £32,637 (2023: £30,161)
Significant funds are expended on playground equipment each year, thereby ensuring all items meet the stringent safety requirements.The Charity also undertook significant repairs in the year including £8,538 for a replacing the kitchen and £15,375 for roof repairs
Page 2
CHINEHAM VILLAGE HALL AND RECREATION GROUND TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2024
Financial review
The accounting policies adopted to further these objectives are set out to in note 1 to the financial statements. There have been no material changes to these policies in the year.
The charity has made a loss in the year of £15,920 (2023: £25,181) This includes depreciation of £9,636 (2023: £10,401). A non cash item.
It is the policy of the charity to maintain the free reserves of the charity, at a level which equates to between 9 and 12 months unrestricted expenditure. The trustees consider that this provides sufficient funds to cover management, administration and support costs and to respond to emergency needs, which arise from time to time. Free reserves at the year end, adjusting for operational property, amount to 18 months unrestricted
Public benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives for the year and in exercising their
Trustees' responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the financial year. In doing so the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at the time the financial position of the charity and enables them to ensure that the financial statements comply with the applicable law. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Independent examiner
The trustees intend to ask Charlotte Derbyshire FCCA to undertake the independent examination of the charity in the following year.
This report was approved by the trustees on ……………….
Leslie Fryer Honorary Treasurer
Trevor Morgan Chairman
Page 2
CHINEHAM VILLAGE HALL AND RECREATION GROUND
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CHINEHAM VILLAGE HALL AND RECREATION GROUND FOR THE YEAR ENDED 31 DECEMBER 2024
I report on the accounts of the trust for the year ended 31 December 2024, which are set out on pages 4 to 8.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
-
examine the accounts under Section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respects the requirements - to keep accounting records in accordance with Section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
Have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Charlotte Derbyshire FCCA Chartered Certified Accountant Date: Derbyshire Accountants Limited 2 Fairfield Whitchurch Hampshire
Page 3
CHINEHAM VILLAGE HALL AND RECREATION GROUND
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024.
| Notes Incoming Resources Activities for generating funds Investment Income Incoming resources from Charitable activities Donations Grants for disabled children play equipment Income from hire charges Solar income Chineham Village Club Covenant Total Incoming resources Charitable activities Costs of hiring hall Staff and staff related costs 3 Hall expense Ground expenses Rates Light, heat & water Web site Depreciation Independent examination fees Total resources expended Net incoming(outgoing)resources for the year Transfer between funds Fund brought forward 1 January 2024 Fund carried forward 31 December 2024 |
Unrestricted Designated Total Total Fund funds Eunds Funds 2024 2024 2024 2023 £ £ £ £ 27 - 27 223 5,739 - 5,739 5,888 3,500 3,500 - 62,637 - 62,637 60,161 1,418 - 1,418 664 11,561 - 11,561 - 84,882 - 84,882 66,936 18,570 - 18,570 18,494 34,733 - 34,733 15,124 25,814 - 25,814 6,038 5,739 - 5,739 5,888 4,401 - 4,401 34,008 309 - 309 639 6,714 2,922 9,636 10,401 1,600 - 1,600 1,525 97,880 2,922 100,802 92,117 (12,998) (2,922) (15,920) (25,181) - - - - 456,225 110,453 566,678 591,859 443,227 107,531 550,758 566,678 |
|---|---|
All incoming and resources expended derive from continuing activities.
Page 4
CHINEHAM VILLAGE HALL AND RECREATION GROUND
BALANCE SHEET AS AT 31 DECEMBER 2024
| Notes Fixed assets Tangible assets 5 Current assets Prepayments 6 Other debtors Bank current accounts Creditors: amounts falling due within the year Accruals and deferred income 7 Net current assets Funds General 8 Designated 9 Total funds |
£ £ 428,837 2,818 20,750 110,926 134,494 12,573 12,573 121,921 550,758 443,227 107,531 550,758 2024 |
£ £ 438,473 1,784 8,077 123,469 133,330 5,125 5,125 128,205 566,678 456,225 110,453 566,678 2023 |
|---|---|---|
The accounts on pages 4 to 9 were approved by the Board of Trustees and signed on its behalf:
……………………….. Leslie Fryer Dated: …………………… Honorary Treasurer
………………………. Trevor Morgan Chairman
Page 5
CHINEHAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
1 Accounting Policies
General information
Chineham Village Hall and Recreation Ground is a charitable trust set up in May 1984 by a Trust Deed. The charity is registered in England and Wales and the address of the charity's principal place of business is Chineham Village Hall, Thornhill Way, Chineham, Basingstoke, Hampshire.
The charity's principal objectives are disclosed in the Trustees' Report.
Accounting conventions
These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and with the requirements of the Charities Act 2011.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
The financial statements have been prepared with the adoption of the FRS 102 Triennial Review 2017 amendments in full. This is the first set of financial statements where the Triennial Review amendments have been adopted. There have been no changes to amounts presented in respect of transactions or balances in any of the main statements as a result of adoption of the changes, but certain disclosures have been updated in line with the new requirements.
Assets and liabilities are initially recognised at historic cost or transaction.
Incoming Resources
Charitable Activities
Income from hire charges is included in incoming resources in the period to which the hire relates.
Investment Income
Interest is included when receivable by the charity.
Donations and grants
Income from donations and grants is included in incoming resources when these are receivable. When donors specify that grants, including capital grants, are for particular restricted purposes, which do not amount to preconditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable.
These unaudited financial statements have been subjected to independent examination. See report on page 3.
Page 6
CHINEHAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
1 Accounting Policies (continued)
Resources expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Certain expenditure is directly attributable to specific activities and has been included in those cost categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on an estimated basis, as the amounts involved are not material.
Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Included within rates costs is a provision for charity relief of £5,739 (2023: £5,888) given by Basingstoke and Deane for non-domestic rates.
Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates the Asset.
- Fixtures and equipment 12.5% straight line Recreation ground 0% and 10% straight line
No depreciation is provided in respect of the hall as the trustees feel that the value is significantly in excess of the carrying value, and therefore any depreciation would be immaterial to these financial statements. There are no indications that the asset is impaired.
No depreciation is provided in respect of the recreation ground. The running track included in the
The charity has no de minimus capitalisation limit.
Fund accounting
Funds held by the charity are either:
Unrestricted general funds - these are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds - these are funds which are to be used in accordance with specific restrictions imposed by donors. The aim and use of each fund is set out in the notes to the financial
These unaudited financial statements have been subjected to independent examination. See report on page 3.
Page 7
CHINEHAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
2 Incoming resources
Rentals received during the year in respect of operating leases were as follows:
| Chineham Village Hall Employees and trustees Employee costs incurred in the year are as follows: Wages and salaries |
2024 30,000 30,000 2024 18,354 18,354 |
2023 30,000 30,000 2023 18,494 18,494 |
|---|---|---|
3 Employees and trustees
The average number of full time equivalent employees in the year was 1 (2023: 1).
No employee received emoluments exceeding £50,000 (2023: nil) and no trustees received any remuneration or reimbursed expenses in either the current or prior year.
4 Corporation Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its
5 Tangible fixed assets - for charities own use
| Cost At 1 January 2024 Additions Disposals At 31 December 2024 Depreciation At 1 January 2024 Charge for the year Disposals At 31 December 2024 Net book value At 31 December 2023 At 31 December 2024 |
Hall £ 401,782 - - 401,782 - - - - 401,782 401,782 |
Fixtures & equipment £ 287,828 - - 287,828 253,701 9,636 - 263,337 34,127 24,491 |
Recreation ground £ 43,275 - - 43,275 40,711 - - 40,711 2,564 2,564 |
Total £ 732,885 - - 732,885 294,412 9,636 - 304,048 438,473 428,837 |
|---|---|---|---|---|
These unaudited financial statements have been subjected to independent examination. See report on page 3.
Page 8
CHINEHAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
| 6 Debtors Prepayments and accrued income All debtors relate to unrestricted funds in both 2024 and 2023. 7 Creditors Accruals All creditors relate to unrestricted funds in both 2024 and 2023. 8 Movement in Funds As at 31.12.23 £ Unrestricted Funds General Funds 456,225 Designated Funds 110,453 566,678 9 Designated funds As at Incoming 31.12.23 Resources £ £ Fixed Assets: Solar Panels 9,972 - Car parklights 10,481 - Maintenance and Upgrade Fund 90,000 - 110,453 - 10 Analysis of group net assets between funds Unrestricted Funds £ Fixed assets 411,306 Net current assets 31,921 443,227 |
Net Movement in Funds £ (12,998) (2,922) (15,920) Outgoing Resources £ (1,425) (1,497) - (2,922) Restricted Funds £ - - - |
2024 2,818 2,818 2024 12,573 12,573 Transfers Between Funds £ - - - Transfers £ - - - - Designated Funds £ 17,531 90,000 107,531 |
2023 1,784 1,784 2023 5,125 5,125 As at 31.12.24 £ 443,227 107,531 550,758 As at 31.12.24 £ 8,547 8,984 90,000 107,531 Total £ 428,837 121,921 550,758 |
|---|---|---|---|
These unaudited financial statements have been subjected to independent examination. See report on page 3.
Page 9