CHINEHAM VILLAGE HALL AND RECREATION GROUND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Charity Number 2778551AJ1
CHINEHAM VILLAGE HALL AND RECREATION GROUND
TRUSTEE INFORMATION
SCHEME APPROVED BY THE CHARITY COMMISSION ON 18TH FEBRUARY 1992
| Trustees | T J D Morgan (Chairman) |
|---|---|
| L Fryer (Treasurer ) | |
| J Herneman | |
| D Little (Vice Chairman) | |
| J M Chamberlain | |
| P Lawrence (Resigned 1 March 2022) | |
| K Matthews ( Resigned 22 June 2021) | |
| N Matthews (Resigned 22 November 2021) | |
| Charity registration number | 277855/A/1 |
| Independent examiner | Charlotte Derbyshire FCCA |
| Derbyshire Accountants Limited | |
| 7 London Street | |
| Whitchurch | |
| Hampshire | |
| Bankers | Barclays Bank plc |
| 8 Market Place | |
| Basingstoke | |
| Nationwide Building Society | |
| 3 Clapham House | |
| New Town Centre | |
| Basingstoke | |
| Virgin Money | |
| Jubilee House | |
| Gosforth | |
| Newcastle upon Tyne |
CHINEHAM VILLAGE HALL AND RECREATION GROUND
CONTENTS
| Page | ||
|---|---|---|
| Trustees' report | 1 - 2 | |
| Independent examiner's report | 3 | |
| Statement of financial activities | 4 | |
| Balance sheet | 5 | |
| Notes to the financial statements | 6-8 |
CHINEHAM VILLAGE HALL AND RECREATION GROUND
TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
The trustees are pleased to present their report together with the financial statements for the charity for the year ended 31 December 2021.
Legal and administrative information set out on the Trustee Information page forms part of this report.
The trustees confirm that these financial statements comply with the requirements of the Charities Act 2011, the Trust Deed and the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (as amended for accounting periods commencing from 1 January 2019).
Structure, governance and management
Chineham Village Hall is a charity governed by its Trust Deeds dated 29 May 1984. It is a registered charity with the Charities Commission.
The charity is governed by trustees. The trustees who served during the year are listed on the information sheet at the front of the accounts.
Up to ten members of the local community can be appointed as trustees at the AGM. In addition, any regular user of the hall is entitled to nominate a representative as a trustee. Induction training is given in the form of in role learning.
There is a management committee who meet on a monthly basis and make all decisions relating to the Charity.
The trustees have examined the major risks to which the charity is exposed and confirm that systems are in place to mitigate our exposure to the major risks.
Objectives and activities for the public benefit
When planning our activites for the year, the trustees have considered the Commission's guidance on public benefit.
The objects of the charity are for the provision and maintenance of a village hall and recreation grounds for the use of the inhabitants of Chineham. The trustees consider that these activites provide benefit to those who live in Chineham.
In the furtherance of these activities, but not further or otherwise, the powers of the charity are as set out in its Trust Deed.
Under the Trust Deeds of association, the charity has the power to make any investment which the trustees see fit.
Achievement and performance
Chineham Village Social Club continue as our stable tenant, contributing £32,000 per annum however, during the current year, due to covid, the sum was £12,377 (2020: £10,300).
Other tenants remain relatively static, although in the current environment a number of smaller tenants come and go, and in the current year the revenue due to Covid was also considerably reduced.
Significant funds are expended on playground equipment each year, thereby ensuring all items meet the stringent safety requirements.
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CHINEHAM VILLAGE HALL AND RECREATION GROUND
TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
Financial review
The accounting policies adopted to further these objectives are set out to in note 1 to the financial statements. There have been no material changes to these policies in the year.
The charity has made a surplus in the year of £5,894 (2020: £7,861 deficit) This includes depreciation of £17,298 (2020: £11,179). A non cash item.
It is the policy of the charity to maintain the free reserves of the charity, at a level, which equates to between 9 and 12 months unrestricted expenditure. The trustees consider that this provides sufficient funds to cover management, administration and support costs and to respond to emergency needs, which arise from time to time. Free reserves at the year end, adjusting for operational property, amount to 22 months unrestricted expenditure.
Public benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives for the year and in excercising their powers or duties.
Trustees' responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the financial year. In doing so the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at the time the financial position of the charity and enables them to ensure that the financial statements comply with the applicable law. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Independent examiner
The trustees intend to ask Charlotte Derbyshire FCCA to undertake the independent examination of the charity in the following year.
This report was approved by the trustees on ……………….
Leslie Fryer Honorary Treasurer
Trevor Morgan Chairman
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CHINEHAM VILLAGE HALL AND RECREATION GROUND
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CHINEHAM VILLAGE HALL AND RECREATION GROUND FOR THE YEAR ENDED 31 DECEMBER 2021
I report on the accounts of the trust for the year ended 31 December 2021, which are set out on pages 4 to 8.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
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examine the accounts under Section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respects the requirements - to keep accounting records in accordance with Section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
Have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Charlotte Derbyshire FCCA Chartered Certified Accountant Date: Derbyshire Accountants Limited 7 London Street Whitchurch Hampshire
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CHINEHAM VILLAGE HALL AND RECREATION GROUND
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| Notes Incoming Resources Activities for generating funds Investment Income Incoming resources from Charitable activities Donations Community Hub re Covid Parcel Distribution B&DBC Covid grants Income from hire charges Solar income Disabled playground grants Job Retention Scheme Solar panels grant income Park lights grant income Total Incoming resources Charitable activities Costs of hiring hall Staff and staff related costs 3 Hall expense Ground expenses Rates Light, heat & water Community Hub re Covid Parcel Distribution Web site Depreciation Independent examination fees Total resources expended Net incoming(outgoing)resources for the year Transfers between funds Fund brought forward 1 January 2021 Fund carried forward 31 December 2021 |
Unrestricted Designated Total Total Fund funds Eunds Funds 2021 2021 2021 2020 £ £ £ £ 471 - - - 6,400 - 6,400 7,200 4,800 - 4,800 34,010 17,434 - 17,434 11,334 28,624 - 28,624 27,245 1,409 - 1,409 1,712 - - - 4,552 1,543 - 1,543 - - 14,411 14,411 - - 12,790 12,790 - 60,681 27,201 87,411 86,053 16,503 16,503 16,501 21,563 21,563 21,148 5,098 5,098 1,119 6,400 6,400 6,400 7,681 7,681 2,237 4,800 4,800 34,010 1,265 1,265 - 6,400 10,898 17,298 11,179 1,380 1,380 1,320 71,090 10,898 81,988 93,914 (10,409) 16,303 5,894 (7,861) (2,018) 2,018 - - 564,625 11,883 576,508 584,369 552,198 30,204 582,402 576,508 |
|---|---|
All incoming and resources expended derive from continuing activities.
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CHINEHAM VILLAGE HALL AND RECREATION GROUND
BALANCE SHEET AS AT 31 DECEMBER 2021
| Notes Fixed assets Tangible assets 4 Current assets Prepayments Other debtors Bank current accounts Building society accounts Creditors: amounts falling due within the year Accruals and deferred income Net current assets Funds Designated 5 General 6 Total funds |
£ £ 434,474 1,901 5,929 141,923 3,387 153,140 5,212 147,928 582,402 30,204 552,198 582,402 2021 |
£ £ 422,553 9,367 2,516 143,950 3,387 159,220 5,265 5,265 153,955 576,508 11,883 564,625 576,508 2020 |
|---|---|---|
The accounts on pages 4 to 8 were approved by the Board of Trustees and signed on its behalf:
……………………….. Leslie Fryer Dated: …………………… Honorary Treasurer
………………………. Trevor Morgan Chairman
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CHINEHAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1 Accounting Policies
1.1 Accounting conventions
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (FRSSE), and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015. The principal accounting policies adopted in the preparation of the financial statements are as follows:
1.2 Incoming Resources
Charitable Activities
Income from hire charges is included in incoming resources in the period to which the hire relates.
Investment Income
Interest is included when receivable by the charity.
Donations and grants
Income from donations and grants is included in incoming resources when these are receivable. When donors specify that grants, including capital grants, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable.
1.3 Resources expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Certain expenditure is directly attributable to specific activities and has been included in those cost categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on an estimated basis, as the amounts involved are not material.
Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Included within rates costs is a provision for charity relief of £6,400 (2020: £6,400) given by Basingstoke and Deane for nondomestic rates.
These unaudited financial statements have been subjected to independent examination. See report on page 3.
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CHINEHAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
1.4 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the Asset.
- Fixtures and equipment 12.5% and 10% straight line - Recreation ground 0% and 10% straight line
No depreciation is provided in respect of the hall as the trustees feel that the value is significantly in excess of the carrying value, and therefore any depreciation would be immaterial to these financial statements. There are no indications that the asset is impaired.
No depreciation is provided in respect of the recreation ground. The running track included in the recrreation
The charity has no de minimus capitalisation limit.
1.5 Fund accounting
Funds held by the charity are either:
Unrestricted general funds - these are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds - these are funds which are to be used in accordance with specific restrictions imposed by
2 Incoming resources
Rentals received during the year in respect of operating leases were as follows:
| Chineham Village Hall 3 Employees and trustees Employee costs incurred in the year are as follows: Wages and salaries Taxation and social security Pension costs The average number of full time equivalent employees in the year was 1 (2020: 1). |
2021 12,377 12,377 2021 16,503 - - 16,503 |
2020 10,300 10,300 2020 16,501 - - 16,501 |
|---|---|---|
No employee received emoluments exceeding £50,000 (2020: nil) and no trustees received any remuneration or reimbursed expenses in either the current or prior year.
These unaudited financial statements have been subjected to independent examination. See report on page 3.
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CHINEHAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
4 Tangible fixed assets - for charities own use
| Cost At 1 January 2020 Additions Disposals At 31 December 2020 Depreciation At 1 January 2020 Charge for the year Disposals At 31 December 2020 Net book value At 31 December 2020 At 31 December 2021 Designated funds Running track Outdoor Equipment Solar panels Park lights |
As at 31/12/20 £ 4,072 7,811 - - 11,883 |
Hall £ 401,782 - - 401,782 - - - - 401,782 401,782 Incoming Resources £ - - 14,411 12,790 27,201 |
Fixtures & equipment £ 234,819 29,219 - 264,038 220,684 13,226 - 233,910 14,135 30,128 Outgoing Resources £ (4,072) (3,904) (1,425) (1,497) (10,898) |
Recreation ground £ 43,275 - - 43,275 36,639 4,072 - 40,711 6,636 2,564 Transfers £ - - (164) 2,182 2,018 |
Total £ 679,876 29,219 - 709,095 257,323 17,298 - 274,621 422,553 434,474 As at 31/12/21 £ - 3,907 12,822 13,475 30,204 |
|---|---|---|---|---|---|
5 Designated funds
- 6 Analysis of group net assets between funds
| Fixed assets Net current assets |
Unrestricted Funds £ 404,270 147,928 552,198 |
Restricted Funds £ - - - |
Designated Funds £ 30,204 - 30,204 |
Total £ 434,474 147,928 582,402 |
|---|---|---|---|---|
These unaudited financial statements have been subjected to independent examination. See report on page 3.
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