THORNEY VILLAGE HALL
(Charity number 277846)
ANNUAL REPORT and FINANCIAL STATEMENTS for year ended 31st DECEMBER 2022
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THORNEY VILLAGE HALL (Registered Charity No. 277846) TRUSTEE'S ANNUAL REPORT for the year ended 31st DECEMBER 2022
The Charity Trustees present their Report for the period 1st January 2022 to 31st December 2022.
The Thorney Village Hall is registered with the Charity Commission number 277846 and was established in 1981.
The Charity is administered by a Management Committee comprising:-
Chair: J Bellamy Vice Chair: M Cowdell Secretary B Coates Treasurer: M Cowdell Members: J Shearman W Van Dreissche S Reeves C Beighton L Alexander
Objects, Organisation and Activities
The object of the Charity is to maintain the Bedford Hall and to improve the conditions of life for the inhabitants of Thorney, Peterborough.
This is to be achieved by advancing education, providing recreation and leisure facilities and promoting charitable purposes. The Management Committee aims to provide facilities at an affordable cost to voluntary and community organisations serving the community as well as local residents.
The Association relies primarily on voluntary help.
Review of Progress and Achievements
This has been a really difficult year for the organisation, there has been a number of changes that happened at the start of the year with our booking clerk and caretaker/cleaners leaving and also the staff that had been running the bar. Also this year was the first year following the pandemic when the hall could be opened almost as normal but because of the pandemic, the amount of bookings have been less than pre-pandemic times. These factors together with a rise in energy costs across the country really impacted on our financial position. We recruited to the positions of booking clerk, caretaker/cleaner and to a new bar manager who would move forward what was happening with the bar together with our trustee who is the named licencee. The trustees decided to formalise payroll processes for our booking clerk and caretaker/cleaner to make things easier for all involved. The treasurer was also quite new to committee and still trying to work his way around what payments were going out and what payments were coming in. Half way through the year, around August, we found ourselves in a very serious financial position where the amount of money in the account was incredibly low. This resulted in Trustees and workers to work together to evaluate what payments were being made and needed to try and organise some fundraising events as well as trying to get more bookings. We asked for help from our local parish council in this year and although they were unable to help financially with any loans due to legislation that governs their work, they were able to support us with some grant payments towards the cost of grass cutting and offered to support with other financial help if they are able. By the end of the year, we had got the accounts looking in a healthier position although the overall outturn for the year was a deficit of nearly £3,000, the final bank account figure felt much better than it was in August. Also the trustees and workers had worked together and there was a feeling of togetherness and optimism of moving forward, this will hopefully continue into 2023 and the financial position of the organisation will continue to improve as more bookings are taken and we monitor more closely the amounts that are spent out. We managed to do some fundraising events at the end of the year including a Quiz Night, a Thorney Live Gig put on by Andy Stuffins and a New Years Eve event and gig which were well supported by the community.
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Finances
The Association's Bankers are Virgin Money
The Independent Examiner is Matthew Coates, Coates Business Services, 46 Topham Crescent Thorney, Peterborough, PE6 0SR
On behalf of the Managing Trustees October 2023
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THORNEY VILLAGE HALL (Registered Charity No. 277846)
I report on the financial statements of Thorney Village Hall for the year ended 31st December 2022.
Respective responsibilities of trustees and examiner
The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and
to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the Trustees have not met the requirements to ensure that:
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(a) Proper accounting records are kept (in accordance with section 130 of the 2011 Act); and
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(b) Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; and
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to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
46 Topham Crescent Thorney Peterborough PE6 0SR
Matthew Coates - Coates Business Services Ltd Independent Examiner
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Thorney Village Hall
(Registered Charity no. 277846)
RECEIPTS and PAYMENTS ACCOUNTS
for the year ended 31 December 2022
| 31 | December 21 | 31 | December 2022 | December 2022 | ||
|---|---|---|---|---|---|---|
| All Funds | General | Restricted | Total | |||
| Fund | Fund | |||||
| INCOME RECEIPTS | ||||||
| Donations, Legacies and Other similar | ||||||
| receipts | ||||||
| 8000.00 | Grants | 3187.00 | 0.00 | 3187.00 | ||
| 8000.00 | Total Donated Income | 3187.00 | 0.00 | 3187.00 | ||
| Operating Activities to further | ||||||
| Charity Objects | ||||||
| 1400.00 | Hire Charges | 16950.61 | 0.00 | 16950.61 | ||
| 1950.00 | Bar takings | 18572.20 | 0.00 | 18572.20 | ||
| 3350.00 | Total Charitable Objects | 35522.81 | 0.00 | 35522.81 | ||
| Operating Activities to generate | ||||||
| funds | ||||||
| 0.00 | Fund Raising | 1417.72 | 0.00 | 1417.72 | ||
| 0.00 | Total Fund Raising | 1417.72 | 0.00 | 1417.72 | ||
| Investment Income | ||||||
| 4.37 | Bank Interest | 10.25 | 0.00 | 10.25 | ||
| 4.37 | Total Investment Income | 10.25 | 0.00 | 10.25 | ||
| 11354.37 | TOTAL INCOME | 40137.78 | 0.00 | 40137.78 |
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THORNEY VILLAGE HALL
(Registered Charity no. 277846)
RECEIPTS and PAYMENTS ACCOUNTS
for the year ended 31 December 2022
| 31 March 21 All Funds 0.00 2041.30 1249.02 1124.99 3586.27 3292.72 984.00 488.85 1893.83 508.10 180.00 300.00 81.90 0.00 15730.98 15730.98 -4376.61 13679.42 9302.81 Brought forward 1 January 2022 Cash Funds c/fwd 31 December 2022 TOTAL EXPENDITURE Net of Receipts / Payments Hall Maintenance Waste Management Insurance Sundries Total charitable objects Licences Refund of Hire Charges Website/IT Bar Supplies BT/Phone Gas Electric Water PAYMENTS Payment to generate funds Fund Raising Charitable Activities Wages (Incl HMRC) |
General Restricted Total Fund Fund 0.00 0.00 0.00 10986.95 0.00 10986.95 9443.43 0.00 9443.43 1016.74 0.00 1016.74 5826.76 0.00 5826.76 6262.91 0.00 6262.91 108.00 0.00 108.00 1579.75 0.00 1579.75 1876.87 0.00 1876.87 461.33 0.00 461.33 3926.82 0.00 3926.82 425.00 0.00 425.00 266.18 0.00 266.18 62.56 0.00 62.56 42243.30 0.00 42243.30 42243.30 0.00 42243.30 -2105.52 0.00 -2105.52 9822.81 0.00 9822.81 7717.29 0.00 7717.29 31 March 2022 |
General Restricted Total Fund Fund 0.00 0.00 0.00 10986.95 0.00 10986.95 9443.43 0.00 9443.43 1016.74 0.00 1016.74 5826.76 0.00 5826.76 6262.91 0.00 6262.91 108.00 0.00 108.00 1579.75 0.00 1579.75 1876.87 0.00 1876.87 461.33 0.00 461.33 3926.82 0.00 3926.82 425.00 0.00 425.00 266.18 0.00 266.18 62.56 0.00 62.56 42243.30 0.00 42243.30 42243.30 0.00 42243.30 -2105.52 0.00 -2105.52 9822.81 0.00 9822.81 7717.29 0.00 7717.29 31 March 2022 |
|---|---|---|
| -2105.52 9822.81 7717.29 |
All the Charity's operations are classed as continued. Movements on reserves and all recognised gains and losses are shown above.
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THORNEY VILLAGE HALL (Charity Number 277846) STATEMENT OF ASSETS AND LIABILITIES
at end of year as at 31 December 2022
| 31 Dec 21 | 31 December 2022 | |
|---|---|---|
| CASH FUNDS | ||
| 9302.81 | Current Account | 7075.59 |
| 520.00 | Cash in Hand | 641.70 |
| 9822.81 | TOTAL CASH FUNDS | 7717.29 |
| Liabilities | ||
| 0.00 | Liabilities due within one year | - |
We approve these accounts and confirm that we have made available all relevant records and information for their preparation.
Chair
Treasurer
Date 16th October 2023
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