## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2024 31 March 2025 **From** **To** ## Section A Reference and administration details **Charity name** Whitminster Village Hall & Playing Field Charity **Other names charity is known by Registered charity number (if any)** 277800 **Charity's principal address** School Lane Whitminster **Postcode GL2 7NT** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John Jones Chair
2 Honor Jones Secretary
3 Sheila Drape Treasurer
4 Gillian Rogers Vice Treasurer
5 Pat Gilmore
6 Amanda Johns
7 Tim Douglas
8 Dennis Clarke
Oliver Jack
9
Greensweig
10 Claire Maule
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Scheme - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods Elected - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Hire of Village Hall for community use **Summary of the objects of the charity set out in its governing document** Maintenance of Playing Field for community use Management of Pavilion Project for community use March **2012** **TAR** 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main** New Pavilion build commenced at the Playing Fields. **achievements of the charity during the year** Village Hall continues to be well used though due to price increase in hire fees has seen a drop in private party bookings. March **2012** **TAR** 4 ## **Section E Financial review** Reserves maintained @ £5,000 **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S Drape **Full name(s)** Sheila Drape **Position (eg Secretary, Chair,** Treasurer **etc)** **Date** 30/01/2026 March **2012** **TAR** 5 CHARITY COMMISSION FOR ENGLAND AND WALES Whitminster Village Hall & Playing Field Charity Receipts and payments accounts CC16a For the period from To 0110412024 3110312025 Amalgamated Accounts Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to tho nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Hire Income - Village Hall Bar Trading Income Bank Interest Grants - Hall Grants - Pavilion Donations - Hall Donations - Pavilion Hire income - Sports Club Electricity (Defib) to 20,580 12,766 435 20,580 12,766 435 20,290 97,071 2,446 10,866 959 125 20,290 97,071 2,446 10,866 959 125 ross Income or AR) 34,864 130,672 165,536 A2 Asset and investment sales, (see table). Total receipts 165,536 A3Pa ments Hall Operating Costs Bar Trading Costs Hall Project Costs Pavilion Project Costs Sports Club Operating Costs 28,851 7,872 28,851 7,872 27,022 111,335 1,705 27,022 111,335 1,705 Sub total 38,429 138,357 176,786 A4 Asset and Investment urchases see table Sub total Total payments 38,429 138,357 176,786 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 3,565 2,006 7,684 2,006 11,249 4,346 20,912 25,258 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restrrcted funds to nearest £ Endowment funds to nearest £ B1 Cash funds CCXX R1 accounts (SS) Village Hall Current 3,194 Village Hall Reserve 5,145 Village Hall Project 4,358 Pavilion Project 8,392 Playing Field 3,017 Whitminster Sports Club 1,152 Total cash funds (agree balances with re￿iptS and payments account(s)) 4,346 20,912 Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details Bar Float 650 Details Fund to which asset belon Current value tional Cost (optional) B3 Investment assets Details Fund to which asset belon Current value tional Cost (optional) B4 Assets retained for the charity's own use Details Fund to which liabili relates Amount due tional When due tional B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts (SS) ## **W** ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Whitminster Village Hall & Playing Field Charity 2024/25 277800 There are 2 Pages **On accounts for the year ended Charity no (if any)** ## **Set out on pages** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2025** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were kept in accordance with section 130 of the Act or - the accounts do accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** S Edwards **Date:** 28/1/26 **Name:** Simon Edwards **Relevant professional qualification(s) or body (if any):** Chartered Management Accountant (ACMA) **IER** 1 **October 2018** **Address:** 232 Cheltenham Road, Longlevens Gloucester , GL20JW **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . Following a review of the accounts there was nothing of concern. 2 **October 2018** **IER**